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Indian Navy Sanitary Pads and Baby Diapers Procurement Mumbai Maharashtra 2026 - 25% Quantity Variation & EFT Requirements

Bid Publish Date

21-Feb-2026, 10:54 am

Bid End Date

03-Mar-2026, 11:00 am

Location

MUMBAI , MAHARASHTRA

Progress

Issue21-Feb-2026, 10:54 am
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Explicit quantity variation that can alter order size by up to 25% at multiple stages
  • • Delivery period adjustments based on a formula tied to quantity changes with a 30-day minimum
  • • Mandatory onboarding documents for vendor code creation: PAN, GSTIN, Cancelled Cheque, EFT Mandate
  • • Financial health requirement: no liquidation or bankruptcy, with an undertaking
  • • No BOQ items listed; scope and quantities to be determined during bid and contract
  • • Two product categories: sanitary pads and baby diapers, procured under one combined tender
  • • Location-specific: Mumbai, Maharashtra, India

Categories 2

SANITARY PAD TOILETRIES

Tender Overview

The Indian Navy, Department Of Military Affairs, invites bidders for the procurement of sanitary pads and baby diapers in Mumbai, Maharashtra. The tender indicates a flexible quantity framework with an option clause allowing up to 25% increase or decrease in bid/contract quantity, and potential extension of delivery periods at contracted rates. The BOQ shows no listed items, signaling a open-ended scope awaiting supplier quotes. The procurement targets essential hygiene products for service members and dependents, with emphasis on compliant supplier onboarding through mandatory financial and identity documentation. A distinct differentiator is the explicit delivery-time calculus linked to the option clause, ensuring bidders prepare for variable volumes. Unique aspects include the combination of two personal care categories and the need for swift, scalable fulfillment within contract terms.

Technical Specifications & Requirements

  • Option Clause: Quantity adjustments up to 25% at contract placement and during currency at contracted rates.
  • Delivery calculations start from the last date of the original delivery order; extended times follow a specific formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • If the original delivery period is under 30 days, the additional time equals the original period; extension can occur up to the original delivery period.
  • Bidder financial standing: No liquidation, court receivership, or bankruptcy; must upload an undertaking.
  • Vendor code creation requirements: Submissions include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.

Terms, Conditions & Eligibility

  • EMD amount is not disclosed in the tender document.
  • Emphasis on compliance with organizational terms and on timely delivery under varying quantities.
  • Bidders must ensure fintech readiness for EFT transfers and provide bank-certified mandates.
  • The terms require that the bidder’s financial health be verifiable and that they are not under insolvency proceedings.
  • On submission, vendors should prepare for potential quantity fluctuations and delivery extensions aligned with the option clause and contract provisions.

Key Specifications

    • Product category: sanitary pads and baby diapers
    • Quantity: up to 25% variation allowed (contractual) with extended delivery timeframe
    • Delivery timeframe: calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
    • Standards: not specified in the tender data
    • Quality/Compliance: no explicit standards listed; onboarding requires PAN, GSTIN, EFT mandate

Terms & Conditions

  • 25% quantity variation allowed at order and during contract

  • Delivery period calculations with minimum 30 days extended time

  • Mandatory financial cleanliness and onboarding documents (PAN, GSTIN, Cancelled Cheque, EFT Mandate)

Important Clauses

Payment Terms

No explicit payment terms stated; EFT Mandate required for vendor onboarding

Delivery Schedule

Delivery period linked to option clause with minimum 30 days extension; extended duration based on quantity change formula

Penalties/Liquidated Damages

Not specified in data; standard government procurement penalties may apply per contract terms

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Demonstrate ability to supply sanitary pads and baby diapers in volatile quantities

  • Submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation

Documents 4

GeM-Bidding-9022539.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

Undertaking of non-liquidity/non-bankruptcy

6

Any prior experience certificates (if requested) for similar supply

7

Vendor code creation documents as per Terms

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for sanitary pads and diapers tender in Mumbai 2026?

To bid, register on GEM, prepare PAN, GSTIN, Cancelled Cheque, and EFT Mandate for vendor code creation, and ensure non-liquidity. The tender allows up to 25% quantity variation and requires delivery-time calculations with a 30-day minimum extension.

What documents are required for vendor code creation in this tender?

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by your bank. Also include an undertaking that you are not in liquidation or bankruptcy. Ensure these are uploaded with the bid submission.

What is the delivery extension rule for quantity variation in this tender?

Delivery extension is governed by the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If the original period is under 30 days, the extension equals the original period.

Are there any standards or certifications specified for this procurement in Mumbai?

No explicit product standards are listed in the tender data. Bidders should rely on government procurement compliance, ensure financial integrity, and align with general supply chain standards for hygiene products.

What is the scope of items under this Navy tender for Mumbai?

The scope includes sanitary pads and baby diapers for procurement by the Indian Navy, with a combined tender and no BOQ items published, indicating supplier-led quantity quoting within contract terms.

What are the key eligibility criteria for this hygiene products tender?

Eligibility requires non-liquidity, not under court proceedings, and submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate. Vendors must demonstrate onboarding readiness via vendor code creation.

When will delivery timelines be set after bid award in Mumbai?

Delivery timelines depend on the original delivery order and any exercised option for quantity variation. The minimum extended period is 30 days, with duration recalculated per the option clause during contract execution.

What is the payment arrangement for this Indian Navy procurement?

The tender data does not specify payment terms; bidders should anticipate standard government terms and ensure EFT readiness via the mandatory EFT Mandate document for vendor code creation.