Numaligarh Refinery Limited Lightweight 2-in-1 Laptop with 4-Year Warranty Tender Golaghat Assam 2026
Progress
Tender Overview
Organization: Numaligarh Refinery Limited, Golaghat, Assam. Procurement of lightweight and security-hardened 2-in-1 laptops with a 4-year warranty and accompanying spare keypad with a 1-year warranty. No BOQ items listed and no explicit quantity or estimated value disclosed. Scope appears to focus on a consolidated hardware package rather than multiple line items. Unique clause: supplier must accommodate a potential quantity adjustment up to 25% of bid quantity during and after contract award, with delivery timelines tied to the last delivery order date. This tender emphasizes hardware robustness and extended warranty coverage at the organization’s facility in Golaghat, Assam.
Key Specifications
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Product/service names: Lightweight and Security Hardened 2-in-1 Laptop, Spare Keypad
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Quantities: Not disclosed in BOQ; potential quantity adjustment up to 25%
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EMD/Value: Not disclosed; refer to ATC
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Experience: Demonstrated capability to supply security-hardened laptops and accessories
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Quality/Standards: Not specified in available data; verify ATC for required standards
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Delivery: Golaghat, Assam; delivery time linked to original delivery order date, with extension rules
Terms & Conditions
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Key Term 1: Quantity flexibility up to 25% during and after contract
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Key Term 2: 4-year warranty for laptop; 1-year warranty for spare keypad
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Key Term 3: Delivery schedule tied to last original delivery order date with minimum 30-day extension
Important Clauses
Payment Terms
Payment terms to be detailed in ATC; bidders should verify milestone-based payments and any upfront deposits
Delivery Schedule
Delivery period calculated from last date of original delivery order; option clause allows extended time proportional to quantity change, minimum 30 days
Penalties/Liquidated Damages
Penalties, if any, to be defined in ATC; ensure compliance with delivery and warranty obligations
Bidder Eligibility
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Demonstrated ability to supply lightweight security-hardened IT hardware with warranty coverage
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Compliance with GST, PAN, and essential financial documentation
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OEM authorization (where required) and prior experience in similar procurements
Tender Data
Bid Details
Quantity
35
Category
Lightweight and Security Hardened 2-in-1 Laptop with 4 year warranty
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Lightweight and Security Hardened 2-in-1 Laptop with 4 year warranty , Spare Keypad for Laptop with 1Year Warranty
Advisory Bank
AXIS BANK LTD
ePBG Percentage
3%
ePBG Duration (Months)
53
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Golaghat
Delivery Pincodes
785699
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dibakar Barhoi | 785699,Numaligarh Refinery Limited, Chief General Manager (Commercial) PO-NRP, Numaligarh Warehouse office 03776-265562 | Golaghat | Assam | 785699 | 30 | 60 | - |
Authority Records
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Documents 6
GeM-Bidding-9950720.pdf
Main Document
Other Documents
OTHER
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
1 Update Update
Extended Deadline
17-Oct-2026, 7:30 am
Opening Date
18-Oct-2026, 7:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating capability to supply security-hardened IT hardware
Financial statements (e.g., last 2-3 years)
EMD/Security deposit documentation (as per ATC)
Technical bid documents showing compliance with warranty terms
OEM authorization/reseller certificate (where applicable)
Any other documents specified in the uploaded ATC
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the Golaghat laptop tender in Assam 2026
Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD as per ATC. Review the uploaded ATC document for specific warranty terms and delivery requirements. Ensure OEM authorizations where applicable and confirm quantity flexibility up to 25% during contract.
What documents are required for Numaligarh laptop procurement in Assam
Required documents include GST certificate, PAN, experience certificates in IT hardware supply, financial statements, EMD documentation, technical bid demonstrating warranty coverage, and OEM authorization if applicable. Cross-check the ATC for any additional bidder qualifications or regional service commitments.
What are the warranty terms for the 2-in-1 laptop tender
The laptop carries a 4-year warranty; the spare keypad is covered for 1 year. Ensure service support coverage in Golaghat, Assam, and confirm the warranty scope (parts, labor, and on-site service) as specified in the ATC.
What is the quantity flexibility clause in this Assam tender
The Purchaser may modify quantity by up to 25% at contract award and during the currency at the contracted rates. Delivery time extensions are calculated by (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
When is the delivery timeline applicable for the Assam laptop tender
Delivery schedules begin from the last date of the original delivery order. If the option clause is exercised during extended delivery, the extension follows the calculated formula with a minimum 30 days and cannot extend beyond the original delivery period.
What are the required standards or certifications for this procurement
The tender data does not specify explicit IS/ISO standards in the available text. Review the ATC for any required certifications (e.g., OEM approvals) and ensure compliance with warranty service obligations and regional support requirements specified therein.
How to prepare for the EMD and payment terms in this bid
EMD details are not disclosed in the published data; bidders must consult the ATC for exact EMD amount and payment milestones. Prepare funds or a bank guarantee as per ATC, and align delivery milestones with payment schedules described in the same document.
What is the submission process for the Numaligarh laptop bid in Assam
Follow the online bid submission process via the portal hosting the tender. Upload all mandatory documents listed in the Terms and Conditions, including the IT hardware warranty details, OEM authorizations, and EMD documents per ATC guidelines.