Environment and Forest Department Assam Utility Vehicle Tender Kokrajhar 2026 - Q1 Vehicle Procurement
Progress
Tender Overview
The Environment And Forest Department Assam invites bids for utility vehicles (Q1) to support operations in Kokrajhar, Assam. Although the BOQ shows zero items, the tender enforces a 25% quantity option during and after contract award, with delivery windows tied to the original delivery period and a minimum 30-day extension. The purchaser requires on-ground service and a dedicated support framework, plus state-level MSE benefits for eligible bidders. The reserve policy favors manufacturers/OEMs residing in Assam, with online verification via Udyam. Traders are excluded; the OEM must be the offeror. Bidders must be prepared to establish a local service center within 30 days if not present at award. The tender emphasizes GeM procurement standards and a robust service/support structure.
Technical Specifications & Requirements
- No explicit vehicle specifications are provided in the available data, but the tender mandates:
- Option Clause: Quantity may increase/decrease by up to 25% of bid/contract quantity; extended delivery period calculations apply with a minimum of 30 days.
- Service Centre Requirement: Functional service center in the state of each consignee location for carry-in warranty; if absent, setup within 30 days of award.
- Support: Dedicated toll-free service number and an escalation matrix for service support.
- MSE Reservation: Bid reserved for authentic State Micro and Small Enterprises with valid Udyam Registration; OEM must be the manufacturer; traders excluded.
- GeM Compliance: Online validation and supplier eligibility per GeM norms for Assam procurement.
Terms, Conditions & Eligibility
- MSE reservation for Assam-based manufacturers; applicant must be the OEM of the offered product.
- If service centers are absent, establish within 30 days of award; payment linked to documentary evidence of a functional center.
- Delivery timeline: Original delivery period governs; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
- Support: Dedicated toll-free service number; escalation matrix required.
- EMD/ financials: Not disclosed in the available data; bidders should prepare standard tender financial documents and EMD as per GeM norms.
- Documentation: GST, PAN, experience proofs, OEM authorization, and Udyam registration evidence to validate eligibility.
- Preference: GeM-based state procurement; bidding entity must be a manufacturer/ OEM with online verification.
Key Specifications
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Product/service names and categories: Utility vehicles (Q1) for Environment and Forest Department Assam
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Quantities/values: Not disclosed; 25% quantity option during/after contract
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EMD/Estimated value: Not disclosed in tender data
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Categories: Government procurement via GeM; MSE reservation for Assam
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Quality/standards: Not specified in available data; contract requires OEM/supplier with service centers
Terms & Conditions
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Quantity may be increased/decreased by up to 25% at placement and during currency
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Must have a functional state-wide service centre; 30 days to establish if absent
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Dedicated toll-free service number and escalation matrix required
Important Clauses
Payment Terms
Payment terms are contingent on submission of documentary evidence for service center readiness; exact percentages not disclosed in data.
Delivery Schedule
Delivery window linked to last date of original delivery order; extended period calculations apply with a minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; standard GeM terms may apply if contract extends beyond delivery period.
Bidder Eligibility
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Manufacturer/OEM status with verifiable proof
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Online Udyam registration validation for MSE reservation
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Presence or plan to establish service center in Assam within 30 days
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
13
OEM Avg. Turnover
50
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Utility Vehicle (Q1)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Kokrajhar
Delivery Pincodes
783370
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Swmkwr Basumatary | 783370,CHD FOREST BTC KOKRAJHAR | Kokrajhar | Assam | 783370 | 2 | 60 | - |
Authority Records
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Documents 2
GeM-Bidding-10029037.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience certificates for similar vehicle supply/maintenance
Financial statements (as applicable: audited/recent financials)
EMD/Security deposit documents as per GeM norms
Technical bid documents and compliance statements
OEM authorization proving manufacturer status
Udyam Registration certificate (for MSE reservation eligibility)
Proof of functional service center in Assam (or plan to establish within 30 days)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for a utility vehicle tender in Kokrajhar Assam 2026
Bidders must demonstrate OEM manufacturer status, register with Udyam, and upload GST, PAN, experience certificates, financials, OEM authorization, and proof of an Assam service center or plan to establish one within 30 days. Ensure compliance with GeM norms and submit EMD as per bid guidelines.
What are the eligibility criteria for Assam vehicle procurement 2026
Eligibility requires OEM manufacturer status, online Udyam validation, and availability of a state service center or commitment to establish one within 30 days of contract award. Micro and Small Enterprises from Assam receive state reservation if verified; traders are excluded.
What documents are required for the Kokrajhar vehicle tender submission
Prepare GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD documentation, OEM authorization proving manufacturing status, and proof of Udyam registration. Include service-center proof or detailed expansion plan in Assam.
What delivery timeline rules apply to this Assam vehicle bid
Delivery must align with the original delivery period; if quantity changes up to 25%, extended time is (increased/original quantity) × original delivery period, minimum 30 days, with possible further extension as per option clause.
What is the role of the MSE reservation in Assam procurement
MSE reservation prioritizes Assam-based manufacturers with valid Udyam registration online validation. To qualify, bidders must be OEMs and provide documentary evidence; traders are ineligible for the reservation under the policy.
What service-support requirements are specified for the bid in Assam
Bidders must provide a dedicated toll-free service number and an escalation matrix for service support; functional service centers in Assam are required or established within 30 days of award with payment linked to evidence.