Southern Railway Pallet Truck procurement 3000 Kg - EMD, 12-Month Warranty, Erode Railway Yard 2026

Tender Overview

Southern Railway invites bids for a Hand Pallet Truck with a 3000 Kg capacity. The procurement requires bidders to declare the make and model, furnish an authorized dealership certificate, and ensure 12-month warranty from supply. Delivery is to the Electric Loco Shed, Kollampallayam, Erode 638002, with free door delivery and a strict 15-day delivery from GeM contract. The tender specifies GST no. 33AAAGM0289C1ZQ and mandates E-invoice and E-way bill when material value exceeds ₹50,000. Bidders must provide the item in reusable packaging and adhere to rail/road delivery terms. This GeM-based purchase includes mandatory invoicing, timely dispatch, and potential liquidated damages of 0.5% per week up to 10% for delays. Ensure compliance with the GeM process and provide complete documentation through the portal.

Technical Specifications & Requirements

• Product category: Hand Pallet Truck
• Load capacity: 3000 Kg
• Fork material / arm length / width across forks: specified in tender as generic parameters; ensure compatibility with 3000 kg usage
• Drive/Traction motor type and Lift motor type: must meet heavy-duty pallet handling standards
• Battery & motor parameters: Traction battery chemistry and capacity (Ah) to support sustained operation
• Dimensions: Width Over Forks (mm), Fork Arm Length (mm), Lowered Fork Height (mm)
• Operator protection and safety: Emergency Stop, protective arm, and provision for operator usage
• Warranty: 12 months from date of supply; LD penalties apply for late delivery
• Delivery packaging: reusable steel cage, wooden box, gunny/jute bags, or carton; rail parcel transport preferred
• Quality/Compliance: Authorised dealer, specific make/model disclosure; service support contact details must be provided

Terms, Conditions & Eligibility

• EMD / Security & Tender Validity: Not explicitly stated; ensure submission through GeM with proper security deposit if required
• Delivery timeline: within 15 days from GeM contract; extension via amendment through GeM portal
• Delivery location: The Senior Section Engineer (Stores), Electric Loco Shed, Kollampallayam, Erode 638002
• Payment & Invoicing: E-invoice required; tax invoice with GST; B2B turnover documentation and GSTR-2A alignment for billing
• Penalties: 0.5% per week LD, max 10% for delayed supply
• Documentation: GST certificate, PAN, authorization from OEM/Dealer, experience certificates, financial statements, EMD (if applicable), technical bid
• Warranty/Service: 12-month warranty post-supply; dedicated service support contact must be provided
• Brand/Model disclosure: Must specify Make & Model in offer; otherwise not considered
• Training & packing: Vendor training on environment; reusable packaging and railway parcel compliance