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Controller General Of Communication Accounts Multifunction Printer, Scanner, Laptop & Apple Devices Tender Lucknow Uttar Pradesh 2026 ISO/IEC Standards

Bid Publish Date

16-Jan-2026, 5:30 pm

Bid End Date

06-Feb-2026, 6:00 pm

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue16-Jan-2026, 5:30 pm
AwardPending
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Quantity

26

Category

Scanner (V3)

Bid Type

Two Packet Bid

Tender Overview

The Controller General Of Communication Accounts (CGCA), Department Of Telecommunications, invites bids in Lucknow, Uttar Pradesh for a range of IT hardware including Multifunction Printers (Print/Scan/Copy), Scanners (V3), Entry/Mid Level Laptops, All-in-One PCs (V2), and Apple devices (iPad Pro M5 13 inch WiFi 256GB, AIO M4 with 8-core GPU 16GB). The procurement scope spans hardware capable of color/mono printing, document scanning, and office productivity with on-site warranty. Estimated value is not disclosed; however, the tender contemplates bulk IT hardware provisioning with standard connectivity and paper handling capabilities. A key differentiator is the option clause allowing up to 25% quantity fluctuation at contracted rates, with delivery timelines adjusted proportionally. The tender emphasizes equipment meeting specified performance and compatibility criteria, with ISO/IEC 24734-based speed benchmarks and duplex functionality as core requirements. The unique context is public-sector deployment across Lucknow, aligning with government IT modernization under CGCA/DOT.

Technical Specifications & Requirements

  • Product scope: Multifunction Printer (Print/Scan/Copy), Scanner (V3), Notebook/Laptop, All-in-One PC (V2), Apple iPad Pro M5 13" Wifi 256GB, Apple AIO M4 8-core GPU 16GB
  • Printing & scanning specs: ISO/IEC 24734 speed tests for A4/A3, mono/color; duplex printing/copying; original document feeder for scanning; maximum scan size; simplex/duplex color scan speeds; ADF tray capacity for 75 GSM
  • Connectivity & hardware: standard ports, RAM/Storage specs as factory pre-loaded OS, display size and processor details
  • Warranty: on-site warranty terms; processor and RAM/ storage specs per device category
  • Delivery & options: 25% quantity variation; extended delivery time formula; delivery period from last order date
  • Compliance: general procurement with required standards and alignment to government IT procurement norms

Terms, Conditions & Eligibility

  • EMD/ Bid security: not specified in provided data; bidders should verify CVC/CGCA guidelines
  • Delivery & payment: delivery period linked to last delivery order; option clause permits quantity adjustment at contracted rates; no explicit payment milestone stated
  • Documents: GST, PAN, experience evidence, financials, OEM authorizations, technical compliance certificates likely required per standard government tenders
  • Standards: IS/IEC 24734 related performance measures; on-site warranty; hardware must meet factory pre-loaded OS requirements
  • Eligibility: compliance with government procurement norms; ability to accept option clause; capacity to deliver bulk IT hardware in Lucknow, UP

Key Specifications

  • Product scope includes: Multifunction Printer, Scanner, Entry/Mid Level Laptop, All-in-One PC, Apple iPad Pro M5 13" 256GB, Apple AIO M4 with 8-core GPU and 16GB RAM

  • Printing/Scanning performance per ISO/IEC 24734; duplex capability; ADF capacity for 75 GSM paper

  • Original Document Feeder Type and Main Paper Tray quantities; connectivity options; maximum scan size

  • On-site warranty period; factory pre-loaded operating system; RAM/Storage capacity specs

Terms & Conditions

  • Option clause allows +/- 25% quantity variation at contracted rates

  • Delivery period commences from last date of original delivery order; extended period follows same logic

  • Payment terms and exact EMD/Security requirements to be confirmed per CGCA terms

Important Clauses

Payment Terms

Delivery-based payment terms to be confirmed; option clause permits quantity fluctuations up to 25% at contracted rates

Delivery Schedule

Delivery period starts after final delivery order; additional time calculated as ( Increased quantity / Original quantity ) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; bidders should verify CGCA guidelines for LD/penalties

Bidder Eligibility

  • Demonstrated experience supplying IT hardware to government or large institutions

  • Valid GST and PAN; financial stability evidenced by recent statements

  • OEM authorization for Apple devices and other listed hardware; compliance with IS/IEC standards

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT hardware supply

4

Financial statements showing turnover and liquidity

5

EMD/Security deposit documents (as applicable by CGCA guidelines)

6

Technical bid documents and certificate of OEM authorization

7

Factory pre-loaded OS certification/details

8

Any product-specific compliance certificates (where applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid in IT hardware tender in Lucknow for CGCA 2026

Bidders must register with CGCA, submit GST/PAN, provide OEM authorizations, and furnish technical/commercial bids. Ensure compliance with IS/IEC 24734 benchmarks, on-site warranty terms, and the 25% quantity variation option. Include experience certificates and financial statements.

What documents are required for tender submission in Lucknow

Required documents typically include GST certificate, PAN, experience certificates for similar IT hardware, financial statements, EMD/Security deposit, OEM authorization for Apple devices, and technical bid documents. Ensure factory OS details and product compliance certificates are attached.

What is the 25% quantity variation clause in this procurement

The purchaser may increase or decrease bid quantity by up to 25% at contract award, and during the contract currency subject to contracted rates. Delivery timing adjusts based on the increased/decreased quantity with a minimum 30 days extension if needed.

Which standards apply to printing and scanning performance

Performance must align with ISO/IEC 24734 for printing speeds (A4/A3, mono/color) and scanner speeds. Devices should support Auto Duplexing and document feeder capabilities, with specified maximum scan sizes and paper handling capacity.

What devices are included in the Lucknow CGCA tender

Hardware scope covers Multifunction Printers, Scanners (V3), Entry/Mid Level Laptops, All-in-One PCs (V2), Apple iPad Pro M5 13" 256GB and Apple AIO M4 with 8-core GPU 16GB RAM, intended for government IT deployment.

What is the delivery timeline after order placement

Delivery starts from the last date of the original delivery order. If the quantity changes, the extended delivery period is calculated by the given formula with a minimum 30 days, ensuring feasible logistics for Lucknow-based delivery.

How to verify OEM authorizations for Apple devices

Submit official OEM authorization letters for Apple devices, plus product datasheets, OS pre-load certifications, and warranty terms. Ensure authorizations cover iPad Pro M5 and Apple AIO hardware to meet CGCA procurement standards.

What are the on-site warranty expectations for hardware

On-site warranty expectations specify coverage at customer sites for hardware failures, with possible duration per device category. Vendors should confirm exact warranty terms in the final bid and provide service-level commitments.

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