Indian Air Force Publicity Hoarding Tender Kerala 2026 – Installation, Testing, Commissioning of Hoardings & Flex Pasting
Progress
Key Highlights
- • Specific brand/OEM requirements: Not specified in data
- • Technical standards/certifications: Not specified; emphasis on IS/OEM compliance not stated
- • Special clauses: 25% quantity variation during contract; delivery period adjustments with minimum 30 days
- • Eligibility: No liquidation, no court proceedings; 3 years residual market life for offered products
- • Warranty/AMC: Not specified in data
- • Penalties/Bonds: Not specified in data
- • Delivery/Installation: Multiple Kerala sites including Ernakulam, Idukki, Pathanamthitta; on-site testing and commissioning
- • Unique conditions: Detailed Design Drawings approval within 15 days; modification lists provided within 15 days
Tender Overview
The Indian Air Force (IAF) invites bids for publicity hoarding maintenance, new flex pasting, painting and placement across Kerala locations including Ernakulam, Idukki and Pathanamthitta. Scope covers supply, installation, testing and commissioning of publicity hoardings with required detailing drawings approval within 15 days of award. The contract contemplates design finalization by the buyer and modifications within 15 days, with delivery terms extending if drawings approval is delayed. Key logistics include multiple site addresses such as Kakkanad, Periya Kasarkod and Thrissur. The bidder must consider non-obsolescence and minimum market life guarantees while pricing.
Included terms emphasize flexibility in quantity (up to 25% increase/decrease) and adherence to GST as applicable, with delivery timing adjusted accordingly. This tender requires on-site execution and coordination with consignee for latest flex placement per decision.
- Organization: Indian Air Force
- Product/Service: Publicity hoarding maintenance, flex pasting, painting and placement (Kerala)
- Location: Ernakulam, Idukki, Pathanamthitta, Kerala
- Estimated Value/EMD: Not disclosed in data; scope includes design approval and site works
- Delivery/Installation: At multiple specified centers; design drawings due 15 days post award; extension via option clause
Technical Specifications & Requirements
- Scope includes Supply, Installation, Testing and Commissioning of publicity hoardings
- Detailed Design Drawings to be approved by the buyer within 15 days of award; buyer to respond with approvals or modification list within 15 days
- On approval, bidder to ensure supply as per approved drawings with modifications
- Delivery/installation addresses: IDDUKI and Pathanamthitta; listed sites include 14ASC OTM Building (Kakkanad, Ernakulam), Govt Polytechnic College Periya Kasarkod, Govt VHSS Thrissur
- Option Clause allows +/- up to 25% quantity variation during contract at contracted rates; minimum additional delivery time calculation: (Additional quantity / Original quantity) × Original delivery period, with minimum 30 days
- Bidders must ensure products are not obsolete (minimum 3 years residual life) and GST implications handled by bidder; GST reimbursement as actual or applicable rate, whichever is lower, up to quoted GST percentage
- No explicit technical specs or measurement standards listed in data; emphasis on on-site FC/testing and conformance to approved drawings
Terms, Conditions & Eligibility
- EMD: Not specified in provided data; bidders must quote with cost components covering supply, installation, testing, commissioning
- Delivery Timeline: Delivery period adjustable per approval of drawings; extended period calculated under option clause with minimum 30 days
- GST: Bidder to check GST applicability; reimbursement as per actuals or applicable rate, limited to quoted GST
- Financial Standing: Bidders must not be under liquidation or bankruptcy; provide an undertaking
- Obsolescence: Bids must include only non-obsolete products with a minimum 3 years residual market life
- Tender Scope: Includes on-site installation and commissioning at multiple Kerala locations; detailed design drawings required for final fabrication
- Documentation: Ensure readiness to submit detailed design drawings within 15 days of award; delays in buyer approvals shift delivery schedule without LD
Key Specifications
-
Scope: Supply, Installation, Testing and Commissioning of publicity hoardings
-
Delivery addresses: IDDUKI and Pathanamthitta sites including 14ASC OTM Building, Kakkanad, Govt Polytechnic College Periya Kasarkod, Govt VHSS Thrissur
-
Drawings: Detailed Design Drawings to be approved within 15 days of award; modifications list within 15 days
-
Delivery flexibility: Quantity variation up to 25% during contract at contracted rates
-
GST: Applicable GST to be borne by bidder; reimbursement as per actuals or applicable rate (whichever is lower)
Terms & Conditions
-
Option Clause: +/- 25% quantity and extended delivery with defined calculation
-
Design Drawings: Approval within 15 days; modifications list within 15 days
-
Delivery Points: Multiple Kerala locations; site-specific installation and commissioning
Important Clauses
Payment Terms
Not explicitly stated in data; payment terms to be as per ATC terms and GST realization as applicable
Delivery Schedule
Delivery period to commence from order date or after drawing approvals; option clause may extend period with new calculation
Penalties/Liquidated Damages
No explicit LD specified in data; penalties to be as per ATC and contract terms
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Offer includes non-obsolete products with ≥3 years residual market life
-
GST compliance and accurate GST handling by bidder
Tender Data
Bid Details
Quantity
6
Category
For Idukki Publicity Hoarding
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
For Idukki Publicity Hoarding , For Pathanamthitta Publicity Hoarding , Maintenance of Publicity Hoarding , New Flex Pasting on Publicity Hoarding in Kerala , Placing of latest Flex as decided by consignee , Painting and positioning
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ernakulam | Ernakulam | - | - | 1 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-10039630.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
For Idukki Publicity Hoarding
One Publicity Hoarding, as per details mentined in Essential Deails of Items, is to be procured and installed at specified location
For Pathanamthitta Publicity Hoarding
One Publicity Hoarding, as per details mentined in Essential Deails of Items, is to be procured and installed at specified location
Maintenance of Publicity Hoarding
Publicity Hoarding already installed in Kerala is to be repaired with pasting new Flex, Painting or any other types as required.
New Flex Pasting on Publicity Hoarding in Kerala
Publicity Hoarding already installed in Kerala is to be repaired with pasting new Flex, Painting or any other types as required.
Placing of latest Flex as decided by consignee
Publicity Hoarding already installed in Kerala is to be repaired with pasting new Flex, Painting or any other types as required.
Painting and positioning
Publicity Hoarding already installed in Kerala is to be repaired with pasting new Flex, Painting or any other types as required.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | For Idukki Publicity Hoarding | One Publicity Hoarding, as per details mentined in Essential Deails of Items, is to be procured and installed at specified location | 1 | pieces | co.14asc-kr | 30 | |
| 2 | For Pathanamthitta Publicity Hoarding | One Publicity Hoarding, as per details mentined in Essential Deails of Items, is to be procured and installed at specified location | 1 | pieces | co.14asc-kr | 30 | |
| 3 | Maintenance of Publicity Hoarding | Publicity Hoarding already installed in Kerala is to be repaired with pasting new Flex, Painting or any other types as required. | 1 | pieces | co.14asc-kr | 30 | |
| 4 | New Flex Pasting on Publicity Hoarding in Kerala | Publicity Hoarding already installed in Kerala is to be repaired with pasting new Flex, Painting or any other types as required. | 1 | pieces | co.14asc-kr | 30 | |
| 5 | Placing of latest Flex as decided by consignee | Publicity Hoarding already installed in Kerala is to be repaired with pasting new Flex, Painting or any other types as required. | 1 | pieces | co.14asc-kr | 30 | |
| 6 | Painting and positioning | Publicity Hoarding already installed in Kerala is to be repaired with pasting new Flex, Painting or any other types as required. | 1 | pieces | co.14asc-kr | 30 |
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates showing similar publicity hoarding or installation projects
Financial statements or solvency certificates
EMD/Security deposit documentation (if required by the buyer ATC)
Technical bid documents demonstrating compliance with design drawings
OEM authorizations or dealer certificates for materials used in hoardings and flex
Undertaking confirming not under liquidation or bankruptcy
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Indian Air Force publicity hoarding tender in Kerala 2026?
This tender requires bidders to submit GST, PAN, experience certificates, financial statements and OEM authorizations, plus demonstrate non-obsolescence with ≥3 years residual market life. Ensure Detailed Design Drawings are prepared and approved within 15 days of award; account for up to 25% quantity variation and GST handling as per actual rates.
What documents are required for IAF Kerala hoarding tender submission 2026?
Prepare GST certificate, PAN, experience certificates for hoardings/installation, financial statements, EMD/Security documents, technical bid outlining compliance with drawings, OEM authorizations for materials, and an unsigned undertaking about non-viability of liquidation or bankruptcy.
What are the technical drawing requirements for Kerala hoarding project?
Submit Detailed Design Drawings within 15 days of award; buyer will approve or list required modifications within 15 days. If buyer delays, delivery period shifts accordingly with no liquidated damages; supply must follow approved drawings with modifications.
What is the delivery scope for IAF publicity hoardings in Kerala?
Delivery covers on-site supply, installation, testing and commissioning at multiple sites including 14ASC OTM Building (Kakkanad), Govt Polytechnic College Periya Kasarkod, and Govt VHSS Thrissur, with site-specific placement of latest flex as directed by consignee.
What is the quantity variation allowed under the contract terms?
The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract, and up to 25% during the currency at contracted rates, with adjusted delivery time calculations.
What GST considerations apply to the Kerala hoarding tender 2026?
Bidders must determine GST applicability; reimbursement will be as actuals or the lower of applicable rates, limited to the quoted GST percentage, ensuring the net bid remains compliant.
What are the site locations for delivery under this IAF tender in Kerala?
Primary delivery points include Ernakulam district sites like Kakkanad, plus Idukki and Pathanamthitta centers; specific venues are IDDUKI and Pathanamthitta addresses listed in the ATC for on-site execution.
How is payment timing governed for the IAF Kerala hoarding contract?
Explicit payment terms are not stated in the data; bidders should rely on ATC payment terms and coordinate with IAF procurement for milestone-based payments post satisfactory installation, testing and commissioning.