Prisons Administration and Reforms Department Uttar Pradesh Electrical Supplies Tender Azamgarh 2026
Bid Publish Date
03-Oct-2026, 8:53 pm
Bid End Date
13-Oct-2026, 9:00 pm
Location
Progress
Key Highlights
- • Dedicated in-state service center within 30 days of award
- • 25% quantity adjustment right during contract and extended delivery periods
- • Scope includes installation, testing, commissioning, operator training, and statutory clearances
- • Mandatory toll-free service support number and escalation matrix
- • Delivery timeline adjustments tied to original and extended periods with minimum 30 days
- • No explicit QTY/Value details provided in the BOQ data
- • 7-item BOQ with unspecified quantities and units
Tender Overview
The Uttar Pradesh Prisons Administration and Reforms Department invites bids for a bundle of electrical items including CEILING FAN, LED BULB 15 WATT, FLOOD LIGHT, ONE AND HALF SQMM WIRE, COMPOUND BOX, FAN REGULATOR, and ELECTRICAL LINE MAN at AZAMGARH (223221). The contract covers supply, installation, testing, commissioning, operator training, and statutory clearances if required. The BOQ lists 7 items; exact quantities and values are not disclosed. The purchaser reserves option to adjust quantities by up to 25% during or after award, at contracted rates, with delivery timelines linked to the original period and extended periods. A dedicated service framework is mandated for post-installation support.
Technical Specifications & Requirements
- Scope includes: supply, installation, testing, commissioning, operator training, and statutory clearances (if any).
- Service & Support: Establish a functional Service Centre in the state within 30 days of award; payment contingent on providing documentary evidence of the Centre.
- Service access: Dedicated toll-free support number and an escalation matrix for service issues.
- BOQ items: 7 entries; specific quantities and unit measurements are not provided in the data.
- No technical specs or standards are listed; bidders must interpret scope from item categories and terms.
- Delivery and accessibility: On-site requirements implied by installation and commissioning; options clause affects delivery timeline calculations.
- Eligibility: Vendors must be able to meet after-sales service commitments and have a structured support network.
Terms, Conditions & Eligibility
- Escalation of quantities up to 25% of bid quantity during contract. Delivery period recalculated as: (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
- Scope of supply includes all costs: supply, installation, testing, commissioning, operator training, and necessary statutory clearances.
- Service Centre condition: Establish in-state centre within 30 days; payment after submission of proof.
- Service support: Dedicated toll-free number and escalation matrix required.
- No EMD amount or explicit payment terms shown in the data; bidders should prepare standard tender EMD as per organization norms and ensure evidence-based service readiness.
Key Specifications
-
- Product categories: CEILING FAN, LED BULB 15 WATT, FLOOD LIGHT, ONE AND HALF SQMM WIRE, COMPOUND BOX, FAN REGULATOR, ELECTRICAL LINE MAN
-
- Scope: Supply, INSTALLATION, TESTING, COMMISSIONING, operator training, statutory clearances if any
-
- Service Centre requirement: Functional centre in State within 30 days of award
-
- Support: Dedicated toll-free service number and escalation matrix
-
- Delivery flexibility: Option to increase order quantity by 25% during contract
Terms & Conditions
-
EMD: Not disclosed in provided data; bidders to follow standard state tender norms
-
Delivery: Calculated via option clause with minimum 30 days extendable period
-
Warranty/Support: On-site service capability required; service centre and escalation process mandatory
Important Clauses
Payment Terms
Payment is contingent on delivering documentary evidence of a functional in-state Service Centre; exact payment schedule not specified in data
Delivery Schedule
Delivery period applies from the last date of the original delivery order; option clause may extend delivery with adjusted duration
Penalties/Liquidated Damages
Not specified in data; bidders should rely on standard contract LD terms unless stated otherwise
Bidder Eligibility
-
Functional Service Centre in the State of UP or ability to establish within 30 days
-
Dedicated toll-free service support capability
-
Experience in supply and after-sales service for electrical goods (fans, lights, wiring) for government or large-scale buyers
Tender Data
Bid Details
Quantity
52
Category
CEILING FAN
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
CEILING FAN , LED BULB 15 WATT , FLOOD LIGHT , ONE AND HALF SQMM WIRE , COMPOUND BOX , FAN REGULATOR , ELECTRICAL LINE MAN
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Azamgarh
Delivery Pincodes
276128
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Satya Prakash | 276128,DISTRICT JAIL AZAMGARH | Azamgarh | Uttar Pradesh | 276128 | 10 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9982282.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
CEILING FAN
CEILING FAN
LED BULB 15 WATT
LED BULB 15 WATT
FLOOD LIGHT
FLOOD LIGHT
ONE AND HALF SQMM WIRE
ONE AND HALF SQMM WIRE
COMPOUND BOX
COMPOUND BOX
FAN REGULATOR
FAN REGULATOR
ELECTRICAL LINE MAN
ELECTRICAL LINE MAN
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | CEILING FAN | CEILING FAN | 10 | pieces | jailazmgh@276008 | 15 | |
| 2 | LED BULB 15 WATT | LED BULB 15 WATT | 20 | pieces | jailazmgh@276008 | 15 | |
| 3 | FLOOD LIGHT | FLOOD LIGHT | 6 | pieces | jailazmgh@276008 | 15 | |
| 4 | ONE AND HALF SQMM WIRE | ONE AND HALF SQMM WIRE | 1 | bun | jailazmgh@276008 | 15 | |
| 5 | COMPOUND BOX | COMPOUND BOX | 2 | pieces | jailazmgh@276008 | 15 | |
| 6 | FAN REGULATOR | FAN REGULATOR | 10 | pieces | jailazmgh@276008 | 15 | |
| 7 | ELECTRICAL LINE MAN | ELECTRICAL LINE MAN | 3 | days | jailazmgh@276008 | 15 |
Categories
12
Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for electrical supplies tender in Azamgarh UP 2026?
Bidders should verify scope (ceiling fans, LED bulbs, flood lights, wires, boxes, regulators, line men), submit standard GST/PAN, experience credentials, and financials; provide proof of a functional in-state service centre within 30 days, and ensure compliance with installation, testing, commissioning, and operator training requirements. Include escalation contact details and toll-free service line.
What documents are required for UP Prisons electrical bid 2026?
Prepare GST certificate, PAN card, company/firm registration, experience certificates for similar electrical supply projects, financial statements for last three years, EMD receipt, technical compliance certificates, OEM authorizations if applicable, and proof of in-state service centre readiness.
What are the delivery terms for the UP Prisons tender in 2026?
Delivery begins after the original delivery order; quantity may be increased up to 25% with the extended delivery period calculated as (additional/original) × original period, minimum 30 days; ensure timely installation, testing, and commissioning as per scope.
Which standards or certifications are required for UP electrical tender?
The data specifies general compliance with installation and service support; bidders should ensure ISI/ISO compliance where applicable and provide OEM authorizations, along with robust after-sales service capabilities and documented proof of service centres in Uttar Pradesh.
What is included in scope of supply for the UP tender?
Scope encompasses supply, installation, testing, commissioning, operator training, and any required statutory clearances; price should include all costs, with post-sale service obligations clearly defined.
What is the protection for service support in this UP tender?
Bidders must provide a dedicated toll-free service number and an escalation matrix; ensure a responsive service centre and trained personnel to address faults and maintenance within agreed SLAs.
How will quantity adjustments impact delivery timelines in this tender?
If quantities change by up to 25%, the delivery period adjusts based on the formula provided, with a floor of 30 days; bidders should plan inventory and logistics to accommodate potential increases.
What is the minimum service readiness requirement for bidders in UP?
Minimum readiness includes establishing an in-state service centre within 30 days of award, maintaining a toll-free helpdesk, and providing an escalation matrix for efficient service support and warranty handling.