Rourkela Steel Plant Gear Coupling Tender Odisha 2026 - 25% Quantity Variations, GST, Post-Delivery Inspection
Bid Publish Date
03-Oct-2026, 10:40 am
Bid End Date
20-Oct-2026, 2:00 pm
Location
Progress
Key Highlights
- • Critical: 25% quantity variation clause during contract and extended delivery time calculation formula
- • GST handling: actual GST reimbursement, lower of actual or quoted GST rate, with GST invoice scans required
- • Inspection: post-receipt inspection at AT RSP STORES; pre-dispatch inspection only if specified in ATC
- • Registration: LTE-issued offers only; mandatory vendor registration via www.sailtenders.co.in
- • Delivery scope: Only supply of Goods; no service component specified
- • Documentation: upload GST invoice scan and GST portal payment confirmation in GeM
- • Certification: upload specified certificates/documents per Bid Document/ATC
- • Organizational context: gear coupling items for Rourkela Steel Plant under SAIL GeM procurement
Tender Overview
Organization: Rourkela Steel Plant (SAIL) seeks supply of gear coupling items (ZINA 5, PT. 845, ZIZS 3.5-250, PT. 845.99) via GeM. Estimated value and quantity are not disclosed; scope covers Only supply of Goods. The tender allows a 25% quantity variation during placement and within the contract period at contracted rates. Pre- or post-dispatch inspection options are defined, with inspection at AT RSP STORES for acceptance. Registration for potential bidders is via the vendor portal at www.sail tenders.co.in, and LTE-registered suppliers will be considered. This procurement emphasizes supplier readiness, GST handling, and ad hoc quantity adjustments within the stated limits.
Technical Specifications & Requirements
- Scope: Gear coupling assemblies and related items listed under the mentioned categories (ZINA 5, PT. 845; ZIZS 3.5-250, PT. 845.99).
- Delivery: Delivery period terms reference original and extended timelines with a minimum 30 days, and extension logic tied to quantity variations.
- Inspection: Post-receipt inspection at the consignee site; pre-dispatch inspection not explicitly required unless ATC specifies.
- GST: Bidders must determine GST applicability and are reimbursed per actuals or applicable rates, whichever is lower, within quoted GST percentage.
- Documentation: Upload GST invoice scan and GST portal payment screenshot during GeM invoicing; ensure certificates and documents per ATC.
- Tender security: EMD details are not disclosed; bidders should plan for standard bid security per GeM/SAIL norms.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract; extended delivery term calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
- Eligibility: LTE-issued offers only; supplier registration required at www.sailtenders.co.in; registration process may include vendor base enhancement.
- Inspection Agency: Post-receipt inspection at RSP stores; NB: pre-dispatch not mandated unless ATC calls it out.
- Payment & Warranty: Specific payment terms not stated; ensure GST compliance and standard GeM payment mechanics; warranty terms not detailed.
- Liability: Offer acceptance contingent on uploading required certificates/documents per Bid Document and ATC; non-compliance risks rejection.
- Delivery & Penalties: Not explicitly defined; adherence to delivery periods and option clause is mandatory.
Key Specifications
-
- Product category: Gear coupling assemblies (ZINA 5, PT. 845; ZIZS 3.5-250, PT. 845.99)
-
- Estimated quantity: Not disclosed; quantity variation up to 25%
-
- Standards: Not specified; ensure compliance with general gear coupling industry specs
-
- Certifications: Not specified; provide applicable OEM/ISO/IS standards if available
-
- Delivery: Original delivery period + extended period with minimum 30 days extension
Terms & Conditions
-
EMD amount: Not disclosed; provide bid security as per GeM/SAIL norms
-
Delivery: 25% quantity variation allowed; delivery time extended proportionally
-
Inspection: Post-receipt inspection at RSP Stores; ATC may specify pre-dispatch
-
GST: Bidder to determine GST; reimbursement per actuals or lower rate
Important Clauses
Payment Terms
GST must be uploaded with invoice; payment terms aligned with GeM/Sail standard practices; GST payment confirmation required
Delivery Schedule
Delivery starts after order; extended delivery time based on increased quantity as per clause; minimum 30 days
Penalties/Liquidated Damages
Not explicitly defined; adherence to delivery terms and option clause is required; LD terms may be as per GeM/SAIL norms
Bidder Eligibility
-
LTE-issued offers only
-
Vendor registration via www.sailtenders.co.in
-
Experience in supplying gear coupling components or similar mechanical couplings
Tender Data
Bid Details
Quantity
4
Category
GEAR COUPLING, ZINA 5, PT. 845
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
GEAR COUPLING, ZINA 5, PT. 845 , GEAR COUPLING, ZIZS 3.5-250, PT. 845.99
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
200
Delivery Locations
1
Delivery Cities
Sundargarh
Delivery Pincodes
769011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pramod Kumar Biswal | 769011,Office of GM I/c Stores & Inspection, Rourkela Steel Plant, Rourkela | Sundargarh | Odisha | 769011 | 2 | 200 | - |
Authority Records
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Documents 6
GeM-Bidding-9962065.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
20-Oct-2026, 8:30 am
Opening Date
21-Oct-2026, 8:30 am
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates (similar gear coupling supplies)
Financial statements (audited, if applicable)
Bid security/EMD as per GeM/SAIL norms (exact amount not disclosed)
Technical bid documents (compliance with ATC)
OEM authorizations or dealer authorization (if applicable)
GST invoice scan template and GST portal payment screenshot
Vendor registration confirmation from www.sailtenders.co.in
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid on gear coupling tender in Rourkela Odisha 2026?
Bidders must be LTE-registered and upload GST invoice scans plus GST payment proof. Registration is via www.sailtenders.co.in. Ensure gear coupling items meet the ZINA 5 and ZIZS 3.5-250 specifications; comply with the 25% quantity variation clause and provide necessary certificates per ATC.
What documents are required for gear coupling procurement in RSP?
Submit GST registration, PAN, experience certificates for similar supply, financial statements, OEM/Dealer authorization, technical bid documents, EMD, and GST invoice scan with GST portal payment screenshot; ensure compliance with ATC and Bid Document.
What is the delivery extension rule for increased quantity in this tender?
If quantity increases by up to 25%, the delivery period extends proportionally: (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days; original delivery period must not be shorter than 30 days for extension feasibility.
What inspections occur for gear coupling supply to RSP?
Post-receipt inspection is conducted at the consignee site (AT RSP STORES). Pre-dispatch inspection is only required if specified in ATC; otherwise, acceptance is based on post-delivery verification.
Are there GST reimbursement rules for this tender in Odisha?
GST reimbursement follows actuals or applicable rate, whichever is lower, capped to the quoted GST percentage. Bidders must upload GST invoice and GST portal payment confirmation in GeM.
What are the critical eligibility criteria for LTE suppliers?
Only LTE-issued offers are considered. Eligible bidders must complete vendor registration on www.sailtenders.co.in and demonstrate relevant gear coupling supply experience and financial stability per Terms and ATC.
What is the scope of supply for this gear coupling tender?
Scope is limited to the supply of goods only; no service or installation components are specified. Ensure all gear coupling items (ZINA 5, ZIZS 3.5-250) are supplied, with post-delivery inspection compliance.
What is the role of post-receipt inspection in GeM procurement?
Post-receipt inspection at the consignee site validates quantity and quality before acceptance; pre-dispatch inspection is not mandatory unless ATC requires it. Ensure readiness to accommodate inspection criteria at RSP Stores.