Indian Army Microsoft Windows 11 Pro Tender Procurement 2025 - IS 11 Pro Compliance in India

Tender Overview

The Indian Army, Department Of Military Affairs, seeks Microsoft Windows 11 Pro licenses or related procurement under a government tender. The scope emphasizes quantity adjustment capability, with a 25%+ option on both initial and during-currency orders. Location details are not specified; the focus is on software/product delivery, licensing terms, and vendor registration. The bid framework requires compliance with GST considerations and vendor-code creation, signaling a formal, audited procurement process. A unique differentiator is the explicit option clause governing delivery timelines and quantity flex across contract life, ensuring supply reliability in a dynamic demand environment. The tender also includes a pre-delivery sample approval step and mandatory documents for vendor setup, with potential site visits to verify installation prerequisites.

Technical Specifications & Requirements

• Product: Microsoft Windows 11 Pro licenses or equivalent software procurement suitable for deployment within Indian Army IT environments.
• Optional site visit terms clarifying that bidder bears visit costs and assumes risk during premises entry; no liability for buyer due to site conditions.
• Sample approval: post-award, provide samples within 5 days for buyer approval; bulk production contingent on approval path.
• Quantity flexibility: up to 25% increase on bid quantity at contracted rates and delivery remains governed by the original delivery period, with adjustments based on the extended timeline formula.
• Administrative: BIDDERs must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank for Vendor Code Creation; GST payable per actuals or prevailing rate.
• This tender requires strict adherence to the buyer-added terms and the obligation to confirm delivery readiness prior to bulk manufacturing.

Terms, Conditions & Eligibility

• EMD not specified in data; suppliers should prepare standard bid security per organization policy.
• Optional site visits allowed; costs borne by bidder, with indemnity provisions for Buyer and Consignee against liabilities.
• Post-award advance sample: submit within 5 days; buyer to approve or specify modifications.
• GST guidance: bidders to assess applicable GST themselves; reimbursement alignment to actuals or lower rate, capped to quoted GST percentage.
• Documentary requirements for vendor-code creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
• Delivery timelines are tied to the original delivery period; option-driven time extensions must follow the specified formula.