Urban Administration And Development Lighting Poles Tender Ujjain Madhya Pradesh 2026 - Tubular Street Light Poles V2 Q3, 15,000 INR EMD
Bid Publish Date
10-Oct-2026, 3:09 pm
Bid End Date
10-Nov-2026, 4:00 pm
EMD
₹15,000
Location
Progress
Tender Overview
Urban Administration And Development invites bids for Lighting Pole or Post and Hardware – Tubular Street Light Poles (V2) Q3 in Ujjain, Madhya Pradesh 456001. The bid requires EMD of ₹15,000 and covers Supply, Installation, Testing, Commissioning, Training and any statutory clearances. Scope includes post-delivery support with option to increase quantity by up to 25% and contract extension at contracted rates. Unique elements include on-site delivery logic and mandatory service infrastructure commitments.
Technical Specifications & Requirements
- Product category: Tubular street light poles (V2) of Q3 specification; no explicit itemized BOQ available.
- EMD: ₹15,000 due at bid submission.
- Delivery/Scope: Supply, installation, testing, commissioning and operator training; include statutory clearances if required.
- Turnover eligibility: Requires minimum average annual turnover data for the last three years; documented via audited balance sheets or CA certificate.
- Warranty/Support: Functional service center in the state of consignee for carry-in warranty; if not, establish within 30 days of award; toll-free support and escalation matrix required.
- Option clause: Quantity may be increased by up to 25% during or after order with extended delivery periods as described.
- Delivery timeline: Based on original delivery period; additional time calculation applies but minimum 30 days.
Terms, Conditions & Eligibility
- Service centers must exist in the consignee state or be established within 30 days of award; evidence of functional center required before payment.
- Dedicated toll-free number for service support and a documented escalation matrix (5/8 lines) must be supplied.
- Financial health: Bidder must not be under liquidation or bankrupt; provide an undertaking confirming financial standing.
- Turnover documentation: Upload audited balance sheets or CA certificate showing turnover over the prior three years.
- Delivery terms: As per option clause, with payment terms aligned to delivery milestones; penalties/LD to be specified in contract.
Key Specifications
-
Product/service names: Tubular street light poles (V2), Q3 category
-
Estimated value: Not disclosed; EMD ₹15,000
-
Delivery scope: Supply, Installation, Testing, Commissioning, Training
-
Quality/standards: IS/IEC references not specified; ensure compliance with local governing standards upon release
-
Warranty/Support: On-site or carry-in warranty with state-based service center requirement
Terms & Conditions
-
EMD of ₹15,000 payable at bid submission; offer validity to be defined by purchaser
-
Quantity flexibility up to 25% with extended delivery timelines as per option clause
-
Mandatory service center in consignee's state or establishment within 30 days of award
Important Clauses
Payment Terms
Payment on delivery milestones; ensure submission of service center evidence before final payment; procurement includes training and statutory clearances if required
Delivery Schedule
Delivery period tied to original delivery order; additional time calculated as (Increased quantity / Original quantity) x Original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD terms to be defined in contract; ensure compliance with option clause delivery extensions and timely installation
Bidder Eligibility
-
Three-year average annual turnover requirement with verifiable audited statements or CA certificate
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Not under liquidation or bankruptcy; undertaking submitted
-
Functional Service Center in the state of the consignee or commitment to establish within 30 days
Tender Data
Bid Details
Quantity
22
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
OEM Avg. Turnover
10
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ujjain
Delivery Pincodes
456221
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jitendra Singh Rana | 456221,c/o Nagar parishad unhel, chandbad chouk unhel dist. ujjain | Ujjain | Madhya Pradesh | 456221 | 22 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10016157.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
10-Nov-2026, 10:30 am
Opening Date
11-Nov-2026, 10:30 am
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate showing three-year turnover
Experience certificates for similar supply projects
OEM authorization (if applicable)
Technical bid documents and conformity statements
Evidence of functional Service Centre in the State (or commitment to establish within 30 days)
Dedicated toll-free service contact details and escalation matrix
Declaration on not being under liquidation or similar proceedings
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for tubular street light poles tender in Ujjain 2026?
Bidders must submit GST, PAN, turnover proofs for three years, experience certificates, and OEM authorizations. Provide EMD ₹15,000 and evidence of a service center in Madhya Pradesh or a commitment to establish within 30 days of award. Include installation, testing, commissioning and training costs in bid price.
What documents are required for this light poles procurement in Ujjain?
Required documents include GST certificate, PAN, three-year turnover audited statements or CA certificate, relevant experience certs, service center proof in MP, toll-free service details, OEM authorizations if applicable, and an undertaking on financial health and non-liquidation status.
What is the minimum turnover to qualify for this tender in Madhya Pradesh?
Bidder must show a minimum average annual turnover for the last three years ending March 31 of the previous financial year, via audited statements or CA certification; exact turnover value is detailed in the bid document.
What are the delivery and installation requirements for these poles?
Scope includes supply, installation, testing, commissioning and operator training; the option clause allows up to 25% more quantity with extended delivery as per formula, minimum 30 days extra if applicable.
What is the EMD amount and submission method for this tender?
EMD is ₹15,000. Submit via demand draft or online transfer as per procurement guidelines; ensure the EMD is accompanying the bid submission and referenced with the bid as required.
What service support is required for this light pole contract in MP?
Bidder must have a dedicated toll-free service number and a defined escalation matrix; service centers must exist in the state or be established within 30 days of award; evidence required before payment release.
Are there any penalties for late delivery in this Ujjain tender?
Penalties or LD terms will be defined in the contract; delivery extensions follow the option clause formula, with a minimum 30-day extension rule when increasing quantity.
What is the scope of supply for this tubular street light poles tender?
Scope includes supply, installation, testing, commissioning, and training of operators, plus any required statutory clearances; price should cover all components, installation labor, and warranty-related service.