Indian Institute Of Mass Communication (IIMC) Dhenkanal IT Infrastructure Tender 2025 Odisha

Tender Overview

The Indian Institute Of Mass Communication (IIMC), under the Ministry Of Information And Broadcasting, inviting bids for a comprehensive IT infrastructure package in Dhenkanal, Odisha 759001. Scope includes Next Generation Firewall, 24 Port Core Switch, 24 Port PoE Access Switch, WiFi-6 APs (indoor/outdoor), 12U/27U racks, 2 KVA and 1 KVA Online UPS, 24-port CAT6 patch panels, patch cords, OSP cabling, LIU boxes, racks, and cabling ducts. Estimated value: ₹10,000,000.00; EMD: ₹500,000. Delivery terms allow up to 25% quantity variation with contract rates; extension rules apply. Data sheets and BOM alignment with approved drawings are mandatory, with 5-day window for Detailed Design Drawings approval post-award.

Key differentiators include government procurement compliance, non-obsolescence requirement (minimum 5 years residual market life), and vendor’s prior central/state govt/PSU experience. The tender emphasizes alignment with approved technical drawings and robust supply of multi-vendor IT hardware consistent with central govt standards. The procurement seeks a cohesive, lifecycle-ready solution with clear OEM data and performance parameters.

Technical Specifications & Requirements

• Product scope includes: Next Generation Firewall, 24 Port Core Switch, 24 Port PoE Access Switch, WiFi-6 Indoor AP, WiFi-6 Outdoor AP, 12U Wall Mount Rack, 27U Rack, 2 KVA Online UPS, 1 KVA Online UPS, 24-Port CAT6 Patch Panel, Patch Cords (1m, 3m), SINGLE Port information Outlet Box, 10G SFP, Optical Patch Cord, UTP Cat-6 Cable, PVC Conduit, OFC 6 Core, 25mm HDPE Duct, 12 Port LIU Box, Work Station, Earthing at central location.
• Data Sheet submission required and must match offered specifications; mismatch may lead to bid rejection.
• No explicit technical specs published; bidders to align with approved Detailed Design Drawings and data sheets.
• Experience requirement: bidder or OEM must have supplied same/similar category IT/network products to govt/PSU for 3 years prior to bid opening.
• Obsolescence rule: offered products must have at least 5 years residual market life and not be end-of-life per OEM.
• Delivery: initial delivery period governed by original delivery order; option clause allows quantity variation up to 25% with extended delivery time calculated as (additional quantity / original quantity) × original delivery period, min 30 days.
• Data Sheet and BOM alignment are critical for eligibility.

Terms, Conditions & Eligibility

• EMD: ₹500,000 (paid as per bid terms).
• Experience: minimum 3 years of supplying similar IT/network categories to Central/State Govt or PSU; provide contracts/curchase orders as evidence.
• Obsolescence: products must have at least 5 years residual market life; not end-of-life by OEM.
• Drawings: Detailed Design Drawings to be approved within 5 days of award; supplier to implement modifications if required; delay in buyer approvals may re-fix delivery without LD.
• Data Sheet: must be uploaded and verifiable against delivered hardware; mismatches may lead to rejection.
• Financial standing: bidder must not be undergoing liquidation or similar proceedings; an undertaking is required.
• Delivery terms include option-based quantity variation up to 25% and extended delivery timelines with minimum 30 days.
• Generic compliance with Buyer's terms and conditions is required, including non-obsolete product delivery and design approvals.