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BHEL Haridwar Fargo HDP Colour Ribbon & MIFARE 4K Smart Card Tender 2026

Bid Publish Date

15-Jul-2026, 8:18 am

Bid End Date

25-Jul-2026, 9:00 am

Location

HARIDWAR , UTTARAKHAND
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Progress

Issue15-Jul-2026, 8:18 am
AwardPending
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Quantity

1613

Category

D51298044898 FARGO HDP COLOUR RIBBON

Bid Type

Two Packet Bid

Key Highlights

  • • Brand requirements: FARGO HDP series compatibility verified (HDP5000)
  • • Technical standards: Fargo consumables must be compatible with Fargo HDP5000 printer
  • • Warranty: 1-year on all supplied items with free replacement for defects
  • • Delivery: FOR destination to CENTRAL STORE HEEP, BHEL, HARIDWAR
  • • Option clause: 25% quantity adjustment during/after contract at contracted rates
  • • Payment terms: 45/60/90 day timelines depending on enterprise category
  • • IP restriction: bids from same IP address will be outrightly rejected
  • • Packaging: transit-damage-protected packaging requirement

Tender Overview

**Bharat Heavy Electricals Limited (BHEL), Department of Heavy Industry, invites bids for multiple Fargo-brand consumables and MIFARE 4K smart cards to support the Fargo HDP5000 printer ecosystem. Key items include FARGO HDP COLOUR RIBBON, FARGO TTF OVERLAMINATE, FARGO HDP RETRANSFER FILM, and MIFARE 4K SMART CARD. Quantity remains flexible up to 25% during contract execution, with delivery to CENTRAL STORE HEEP, BHEL, HARIDWAR on a Free On Road (FOR) destination basis. Bidders must quote inclusive of all taxes, with warranty of 1 year, and acceptance of replacement for defective goods. Payment terms offer extended credit (45/60/90 days) by enterprise category, following delivery and document clearance. A strict anti-IP-same-address rule applies. Scope emphasizes compatibility with the FARGO HDP5000 printer. This procurement emphasizes transit-safe packaging and post-delivery serviceability, with a clear option clause and a defined delivery calculation framework.

Technical Specifications & Requirements

  • Product names: FARGO HDP COLOUR RIBBON, FARGO TTF OVERLAMINATE, FARGO HDP RETRANSFER FILM, MIFARE 4K SMART CARD
  • Printer compatibility: Must be compatible with FARGO HDP5000 printer
  • Packaging & transit: Proper packaging to prevent transit damage; vendor liable for transit losses
  • Warranty: 1 year warranty from final acceptance; seller must rectify breakdowns during warranty
  • Delivery terms: Supply to CENTRAL STORE HEEP, BHEL, HARIDWAR on FOR destination basis
  • Quality controls: Replacements for damaged/defective items at no cost
  • Option clause: Up to 25% quantity increase/decrease during/after contract at contracted rates

Terms, Conditions & Eligibility

  • Emd/Prices: Pricing to be quoted inclusive of all taxes; no explicit EMD amount stated
  • Delivery timeline: Delivery period linked to original delivery order; extended period mechanics apply under option clause
  • Payment terms: 45 days (MSEs), 60 days (Medium enterprises), 90 days (non-MSE) from appointed day
  • Delivery address: Central Store HEEP, BHEL, Haridwar, 249403
  • IP address restriction: Bids from the same IP address shall be rejected
  • Other terms: No job splitting; replacements for damaged items; pack to prevent transit damage

Key Specifications

  • Product/service names and categories: Fargo HDP colour ribbon, Fargo TTF overlaminate, Fargo HDP retransfer film, MIFARE 4K smart card

  • Quantities/values: Quantity not disclosed; contract allows up to 25% quantity variation

  • EMD/estimated value: No explicit EMD amount stated; price to be quoted inclusive of taxes

  • Experience: Prior supply of Fargo consumables or smart cards preferred

  • Quality/standards: 1-year warranty; replacements for damaged goods; transit-safe packing

  • Delivery/installation: FOR destination delivery to Central Store HEEP, Haridwar

  • Warranty: 1-year warranty from final acceptance; rectification during warranty

Terms & Conditions

  • Option clause allowing 25% quantity variation at contract rates

  • Delivery on FOR Haridwar; risk on vendor for transit damage

  • IP address restriction to prevent bid duplication

Important Clauses

Payment Terms

Payments: 45 days for MSEs, 60 days for medium enterprises, 90 days for non-MSE after delivery and document clearance

Delivery Schedule

Delivery period starts from original delivery order; extended period if option clause exercised with minimum 30 days

Penalties/Liquidated Damages

Replacements for damaged items; penalties for transit loss attributed to vendor; no explicit LD rate stated

Bidder Eligibility

  • Eligible bidders with capability to supply Fargo HDP consumables and MIFARE 4K cards

  • Demonstrated experience in similar government or large-scale procurements

  • Compliance with FOR destination delivery, warranty, and packaging requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

D51298044898 FARGO HDP COLOUR RIBBON , D51298044901 FARGO TTF OVERLAMINATE , D51298045304 FARGO HDP RETRANSFER FILM , D51298048923 MIFARE 4K SMART CARD

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

60

Delivery Locations

1

Delivery Cities

Haridwar

Delivery Pincodes

249403

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Paras249403,Shipping Section, Central Plant Stores, HEEP, BHEL, Haridwar-249403 UttarakhandHaridwarUttarakhand249403360-

Authority Records

MINISTRY OF HEAVY INDUSTRIESHEAVY INDUSTRY DEPARTMENTBHARAT HEAVY ELECTRICALS LIMITED

BID & GeM Expert Consultancy

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Documents 9

GeM-Bidding-9588524.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements (last 1-3 years)

5

EMD document (if applicable per category) or exemption proof

6

Technical bid documents showing compliance with Fargo HDP5000 compatibility

7

OEM authorization certificates (if bidding as an authorized reseller)

8

Any other documents specified in terms and conditions

Frequently Asked Questions

How to bid for Fargo HDP consumables tender in Haridwar 2026?

Bidders should submit GST, PAN, financials, experience certificates, and OEM authorizations, along with technical bid showing Fargo HDP5000 compatibility. Ensure packaging requirements, 1-year warranty, and delivery to Central Store HEEP, Haridwar. Adhere to the 25% option clause and payment terms (45/60/90 days).

What documents are required for BHEL Haridwar Fargo bid 2026?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD documentation (if applicable), technical bid with compatibility proof for Fargo HDP5000, OEM authorizations, and any other terms specified by BHEL in the tender terms.

What are the delivery terms for BHEL Haridwar Fargo items?

Delivery must be on Free On Road (FOR) destination basis to Central Store HEEP, BHEL, Haridwar, 249403. Vendor bears transit risk; proper packing to prevent damage; replacements for any defective items at no extra charge.

What is the warranty period for Fargo HDP consumables in this tender?

The warranty period is 1 year from the date of final acceptance. The seller must guarantee rectification of any breakdowns during the warranty and provide replacement for defective goods at no cost.

What is the payment schedule for BHEL Haridwar procurement?

Payment terms depend on enterprise category: 45 days for MSEs, 60 days for medium enterprises, and 90 days for non-MSEs from the appointed day after delivery and document clearance.

What is the option clause for quantity variation in this tender?

The purchaser may increase/decrease the quantity by up to 25% at contracted rates, with delivery time adjustments calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.

Are bids from the same IP address allowed in this tender?

No. Bids received from the same IP address shall be outrightly rejected, ensuring one submission per bidder and preventing multiple entries from a single source.

What compatibility requirement exists for the Fargo HDP items?

All items must be compatible with the FARGO HDP5000 printer; ensure ribbons, laminates, films, and MIFARE 4K cards meet the printer’s specifications to avoid rejections.

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