University Of Kerala Water Purification System Tender Thiruvananthapuram Kerala UV or UV+UF 2026
Bid Publish Date
11-Sep-2026, 3:46 pm
Bid End Date
23-Sep-2026, 1:00 pm
Location
Progress
Key Highlights
- • Kerala bidder preference clearly stated
- • UV-only or UV+UF water purification system as core scope
- • 3-day defect rectification window with weekly penalty, cap at 10%
- • 25% quantity variation allowed under option clause
- • Functional Service Centre in Kerala required; 30-day establishment if absent
- • Escalation matrix for service support required from bidders
- • Delivery schedule anchored to original delivery order date; extended time formula provided
Tender Overview
The University of Kerala (Higher Education Department, Kerala) seeks a UV-based water purification system with UV alone or UV+UF integration for a site in Thiruvananthapuram, Kerala. The procurement scope covers Supply, Installation, Testing and Commissioning of the unit. While the BOQ lists 0 items, the contract is structured to include complete delivery and after-sales support, with emphasis on local bidder eligibility and Kerala-based preference. The opportunity requires a robust service network in Kerala and timely delivery per contract clauses. Unique terms include quantity variation up to 25% and a priority for bidders with local presence. A defined escalation and warranty framework governs post-installation support.
Technical Specifications & Requirements
- System type: UV-based water purification with UV only or UV+UF option.
- Location: Thiruvananthapuram, Kerala, 695001.
- Supply components: purification unit, installation hardware, testing tools, and commissioning services.
- Service expectation: on-site installation with functional service centre in the state; establishment within 30 days if not present.
- Warranty & support: 3-day defect rectification window; penalties of 0.5% per week beyond, capped at 10% of contract value; PBG may be drawn for penalties.
- Compliance focus: local supplier eligibility and ability to service under warranty, including escalation matrix for service support.
- Delivery: option clause allows up to 25% quantity variation; delivery window aligned to original order timelines, with minimum 30 days for additional time.
- Eligibility cues: bidders from Kerala preferred; proven experience in supply and installation of similar water purification systems.
- Documentation: documentary evidence for service centre availability;OEM authorization if applicable; GST/PAN and financial submission as per ATC.
Terms & Eligibility
- EMD/Performance security: not explicitly stated; must adhere to ATC’s penalty and PBG framework.
- Delivery terms: delivery period linked to last date of original delivery order; option extension mechanics defined (minimum 30 days).
- Payment terms: not explicitly detailed; penalties apply for service delays; payment release contingent on evidence of functional service centre.
- Experience: preference for Kerala bidders; relevant experience in supply and installation of similar items required.
- Warranty: on-site or carry-in depending on warranty; 3 days service window for defect rectification; penalties for delays; possible reliance on PBG for penalty recovery.
- Documentation: required GST, PAN, experience certificates, and OEM authorizations may be needed; service centre evidence required for bid submission.
Key Specifications
-
Water purification system with UV processing capability
-
Option for UV only or UV+UF integration
-
On-site installation and commissioning included
-
Functional service centre in Kerala; establishment within 30 days if not present
-
Warranty support with 3-day rectification window
-
Escalation matrix for service support
Terms & Conditions
-
Option clause allows 25% quantity variation during contract
-
3-day defect rectification time; penalties apply weekly
-
Kerala bidder preference and local service capability required
Important Clauses
Payment Terms
Penalties may be recovered from PBG for delayed service; payment terms contingent on service evidence
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time formula applies with minimum 30 days
Penalties/Liquidated Damages
0.5% of unit price per week for delays; cumulative cap 10% of total contract value; alternative sourcing may be invoked
Bidder Eligibility
-
Kerala-based bidder preferred
-
Experience in supply and installation of similar water purification systems
-
Demonstrated capability to establish and operate a local service centre within Kerala
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Warranty Period
3 days
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Water Purification System with UV (Ultra-Violet Process) or UV (Ultra-Violet Process)+UF (Ultra-Filtration Process) (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Thiruvananthapuram
Delivery Pincodes
695034
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jomy Varghese | 695034,UNIVERSITY OF KERALA, SENATE HOUSE CAMPUS | Thiruvananthapuram | Kerala | 695034 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9862169.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
17
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar water purification installations
Financial statements or solvency evidence
EMD/Security deposit as applicable
Technical bid documents and compliance certificates
OEM authorizations (if applicable) and service centre proof
Escalation contact details for service support
Frequently Asked Questions
Key insights about KERALA tender market
How to bid on the water purification system tender in Thiruvananthapuram Kerala 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per ATC. Provide OEM authorization if required and evidence of a functional Kerala service centre or plan to establish one within 30 days. Include escalation contact details and compliance with UV/UV+UF specs.
What documents are required for Kerala water purification procurement in 2026?
Required documents include GST registration, PAN, experience certificates for similar installations, financial statements, EMD submission, technical bid and compliance certificates, OEM authorizations, and service centre proof in Kerala. Also provide escalation matrix and installation capability details.
What are the technical specifications for UV or UV+UF water systems in this tender?
System must support UV processing with an option for UF integration (UV+UF). Scope includes supply, installation, testing and commissioning; on-site installation with warranty support; adherence to local service standards and availability of a Kerala-based service centre.
What is the delivery timeline and option clause for quantity variation?
Delivery period starts from the last date of the original delivery order. Option clause allows up to 25% additional quantity at contracted rates. If extended, time is calculated as (additional/original quantity) × original period, minimum 30 days.
What are the penalty provisions for post-warranty service delays in this tender?
3-day rectification window; 0.5% of unit price per week as penalty for delays; cumulative cap 10% of contract value. If penalties exceed, Buyer may procure from alternate sources at Seller's cost and confiscate PBG.
What is the eligibility criteria for bidders from Kerala for this procurement?
Priority is given to Kerala bidders. Must demonstrate experience in supplying and installing similar water purification systems and maintain a functional service centre in Kerala or commit to establishing one within 30 days of award.