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Indian Army Hot & Cold Inverter Split AC Tender India 2026 - Department Of Military Affairs, 25% Quantity Option

Bid Publish Date

24-Jan-2026, 2:51 pm

Bid End Date

03-Feb-2026, 3:00 pm

Location

AMRITSAR , PUNJAB

Progress

Issue24-Jan-2026, 2:51 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified; consider OEM-backed inverter split AC models with after-sales support
  • • Technical certifications: Not specified; bidders should propose IS/IEC compliant equipment with manufacturer certifications
  • • Special clauses: 25% quantity variation and extended delivery period rules
  • • Eligibility criteria: Government procurement bidders typically require GST, PAN, experience in similar cooling systems
  • • Warranty/AMC: Not specified; propose standard 3-5 year compressor warranty and 1-year general warranty
  • • Penalties: Not specified; plan for typical LD penalties and performance bonds as per government norms
  • • Delivery/installation: Ensure flexible scheduling to accommodate quantity fluctuations

Tender Overview

Indian Army through the Department Of Military Affairs invites bids for the procurement of Hot & Cold Inverter Split AC. The tender lacks stated start/end dates, location, and estimated value, but includes a formal quantity variation clause allowing up to 25% increase in ordered quantity at contracted rates. The delivery timeline is tied to the last date of the original delivery order, with extended time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. This procurement focuses on air conditioning solutions suitable for military installations, with standard expectations for supply chain reliability in a government context.

Key differentiator: The bid must adhere to the Purchaser’s option clause on quantity adjustments and extended delivery, requiring flexible planning and robust delivery performance.

Technical Specifications & Requirements

  • Product/category: Hot & Cold Inverter Split AC
  • Quantity scope: Not specified; bidders must assume potential fluctuation up to 25% as per option clause
  • Standards/compatibility: Not specified in tender data; bidders should propose standard models with warranty terms and service support aligned to corporate procurement norms for government contracts
  • Delivery/installation context: Delivery schedule tied to original order date; extended period calculation applies with a 30-day minimum
  • Documentation: Include bid-compliant technical specifications, OEM authorizations, and service commitments to ensure government alignment

Terms, Conditions & Eligibility

  • EMD/guarantees: Not disclosed in available data; bidders must review Terms for financial security requirements
  • Delivery terms: Extended delivery time rules apply; commence from last date of original delivery order
  • Payment terms: Not specified in data; expect standard government procurement terms to apply
  • Option clause: Quantity may be increased up to 25% during or after contract at contracted rates
  • BoQ: No items listed; bidders should prepare for generic AC units meeting government procurement standards

Key Specifications

  • Product: Hot & Cold Inverter Split AC

  • Quantity: Up to 25% variation allowed

  • Delivery: Based on last date of original delivery order; extended period formula applies

  • Standards: Not specified in tender; propose IS/IEC-compliant models

  • Warranty: Typical OEM warranty to be proposed with service support metrics

Terms & Conditions

  • Option Clause: 25% quantity increase during contract at contracted rates

  • Delivery: Extended delivery period calculated from original delivery period with minimum 30 days

  • Payment: Terms not specified; bidders should anticipate standard government payment terms

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should align with standard government procurement timelines and advance/progress payments as applicable

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended period calculated as (Additional quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

No specific LD details provided; bidders should prepare for standard government LD clauses based on delivery delays

Bidder Eligibility

  • Registration under GST and PAN in India

  • Experience in supplying air conditioning units to government or large institutions

  • Evidence of financial stability to support procurement obligations

  • OEM authorization for proposed inverter split AC models

  • Compliance with applicable safety and compliance standards

Documents 3

GeM-Bidding-8883288.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar HVAC or cooling system supply

4

Financial statements demonstrating financial stability

5

EMD documentation (as per tender terms, if required)

6

Technical bid documents detailing inverter split AC models

7

OEM authorization letters for the proposed AC units

8

Warranty and service commitments from the OEM

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the Indian Army hot & cold inverter split AC tender in 2026

Bidders should prepare OEM-backed inverter split AC proposals, submit OEM authorizations, GST and PAN, experience certificates for similar supply, and financial statements. The tender includes a quantity variation clause up to 25% and an extended delivery rule; ensure compliance with these terms and provide detailed installation/service plans.

What documents are required for government AC tender submission in India Army

Submit GST certificate, PAN card, experience certificates showing similar HVAC supply, financial statements, EMD (if required), technical bid detailing model specifications, OEM authorizations, and warranty/AMC commitments. Ensure all documents align with e-procurement portal requirements.

What are the technical specifications for hot & cold inverter split AC tender in Army

Tender data specifies inverter split AC as the product category but lacks itemized specs. Propose IS/IEC-compliant models with standard cooling/heating performance, energy efficiency ratings, and manufacturer warranties. Include installation support and after-sales service commitments from OEM.

When is delivery expected under the army AC procurement terms

Delivery timing is linked to the last date of the original delivery order. If quantity is extended, additional time is (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; ensure project planning accommodates this logic.

What are the EMD requirements for the Army inverter AC tender

The tender data does not specify the exact EMD amount. Bidders should consult the procuring portal for the exact EMD requirement, prepare payment via the prescribed method, and ensure the EMD is valid through the bid evaluation period.

How to ensure OEM authorization for proposed AC units in this bid

Submit OEM authorization letters confirming the model range offered, service support capabilities, and compliance with warranty terms. This ensures eligibility for government procurement and aligns with the Army’s procurement standards.

What standards or certifications should AC units meet for government bids

Even though not specified, propose IS or IEC compliant models with energy efficiency labeling, refrigerant safety compliance, and manufacturer-supported warranty. Include supplier service level commitments to meet government expectations.

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