Office Of DG (Med & Cos) Vehicle Hiring Tender 2026 Premium Sedan SUV/MUV Local 2024

Tender Overview

The Office Of DG (Med & Cos) under the Department Of Defence Research & Development invites bids for Vehicle Hiring Services on a per Vehicle-Day basis for Premium Sedan and SUV/MUV categories, 2024 model year, local operation. The scope specifies 80 Kms x 10 hours per day with round trips, and monthly payment terms. The EMD is ₹34,722. Bidders must offer vehicles selected in the bid document, with ISUZU, Toyota Hilux, and D-MAX acceptable in SUV/MUV category. The clause allows up to 25% adjustment in quantity or duration at contract inception or during execution.

This procurement uses GeM terms with a focus on fleet usage for government services, requiring adherence to specified vehicle usage hours and kilometer limits, and robust performance security. The arrangement emphasizes standardized contract adjustments and monthly settlement, ensuring predictable cash flow for the supplier while maintaining service continuity for the department.

Technical Specifications & Requirements

• Vehicle types: Premium Sedan; SUV/MUV (Isuzu, Toyota Hilux, D-MAX accepted in addition to bid vehicles)
• Usage pattern: 10 hours/day and 100 kms reference (implied by SOW, 80 kms x 10 hrs is the quoted baseline)
• Model year: 2024 vehicles
• Routes/terms: Local deployment with round trips; payment processed on a monthly basis per GeM terms
• EMD: ₹34,722 (as tender security)
• Variation flexibility: up to 25% increase/decrease in quantity or duration
• Penalties: Performance Security Bond submission within 30 days; LD of 0.5% of order value per week of delay; cancellation after 60 days with EMD-equivalent penalties; possible debarment for 2 years
• Documentation: Submissions must align with SOW and vehicle categories; no BOQ items available

Terms, Conditions & Eligibility

• EMD: ₹34,722; required as per RFP/SOW and contract terms
• SOW requirements: Quote for 10 Hrs and 100 kms; select vehicles as per bid document; SUV/MUV category includes additional models
• Payment terms: Monthly payments as per GeM terms; no explicit advance terms stated
• Performance Security Bond: Due within 30 days of supply order; failure triggers LD and potential penalties
• Penalties & debarment: LD 0.5% weekly; 60+ days delay leads to contract cancellation and EMD-based penalty or debarment up to 2 years
• Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical bid documentation as applicable per terms