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Indian Army Ahuja/Yamaha Audio Equipment Tender Bardhaman West Bengal 2026 - ISI/ISO Warranty, 25% Option

Bid Publish Date

04-Feb-2026, 7:51 pm

Bid End Date

14-Feb-2026, 8:00 pm

Location

BARDHAMAN , WEST BENGAL

Progress

Issue04-Feb-2026, 7:51 pm
AwardPending
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Quantity

42

Category

JBL PRX415MD 15 Inch Two Way Stage Monitor and Loudspeaker System 300watt

Bid Type

Two Packet Bid

Tender Overview

The procurement entitles the Indian Army (Department Of Military Affairs) to supply, install, test, commission, and train operators for a range of audio equipment in Bardhaman, West Bengal. The proposed pack includes Ahuja speakers and amplifiers, Yamaha mixer, wired/wireless microphones, and related cabling with a 10-item BOQ framework. The contract scope emphasizes end-to-end delivery, on-site installation, training, and any required statutory clearances. A notable clause allows a 25% increase/decrease in quantity at contract award and during currency, at contracted rates. A dedicated service-support channel and post-warranty service obligations are required. The competition requires OEM/authorized seller presence in India for after-sales support.

Technical Specifications & Requirements

  • Items referenced include Ahuja wall speakers (ASX612B), Ahuja SSA 350 amplifier, Ahuja ACM96CH tabletop mic, Yamaha MG10XU analog mixer, Ahuja wireless mic, various corded mics, speaker connectors, 1.5 sqmm speaker wire (100 m), Crown XLS Drive Core 2 Series XLS 2502, and JBL PRX415MD 15" two-way monitors.
  • Scope: supply, installation, testing, commissioning, operator training, and any statutory clearances. Warranty with service SLA: defects rectified within 10 days; penalties 0.5% per week up to 10% of contract value; penalties may be recovered from PBG. OEM must provide India-based after-sales support and escalation contacts.
  • Deliverables require full certification uploads and adherence to ATC/ Corrigendum requirements; option to adjust quantities up to 25%.

Terms, Conditions & Eligibility

  • EMD and exact credential requirements are not numerically specified here, but bidders must meet OEM authorisation criteria and upload all required certificates.
  • The contract permits a quantity variation of up to 25% and imposes a delivery timeline linked to last delivery order date.
  • Service support must include a toll-free number and an escalation matrix; non-compliance risks rejection and PBG forfeiture.
  • The terms emphasize timely warranty service, performance verification, and potential source substitution if service is not timely.

Key Specifications

  • Ahuja ASX612B wall speakers

  • Ahuja SSA 350 amplifier

  • Yamaha MG10XU analog mixer

  • Ahuja ACM96CH tabletop microphone

  • Ahuja wireless microphone system

  • Corded/microphone accessories and 1.5 sqmm speaker wire (100 m roll)

  • Crown XLS Drive Core 2 Series XLS 2502 amplifier

  • JBL PRX415MD 15" two-way stage monitor

  • Delivery, installation, testing, commissioning, and operator training

  • Warranty service response within 10 days; 0.5% weekly penalty up to 10% contract value

Terms & Conditions

  • OEM/Authorized Seller must have registered Indian office for after-sales support

  • Delivery period tied to last date of original delivery order with 25% quantity variation

  • Escalation matrix and toll-free service support must be provided

  • Penalty for delayed warranty service: 0.5% per week, max 10% of contract value

  • Performance Security (PBG) may be used to recover penalties

Important Clauses

Payment Terms

Not explicitly stated; ensure terms align with contract and PBG usage

Delivery Schedule

Delivery quantity can be adjusted up to 25% at contract placement and during currency; minimum 30 days for extended delivery if required

Penalties/Liquidated Damages

10-day defect rectification window; 0.5% weekly penalty; cumulative cap 10% of contract value

Bidder Eligibility

  • OEM or Authorized Seller with registered Indian office for after-sales support

  • Capability to supply, install, test, commission, and train operators

  • Compliance with warranty service, escalation matrix, and PBG requirements

Documents 4

GeM-Bidding-8903806.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ahuja Speaker ASX612B Water proof IP66 WALL SPEAKER Ahuja Speaker ASX612B Water proof IP66 WALL SPEAKER 6 nos horo_buyer 15
2 Ahuja SSA 350 Amplifier 350 watts Ahuja SSA 350 Amplifier 350 watts 1 nos horo_buyer 15
3 Ahuja ACM96CH Table Top Microphone Ahuja ACM96CH Table Top Microphone 1 nos horo_buyer 15
4 Yamaha MG10XU Analog Mixer Yamaha MG10XU Analog Mixer 1 nos horo_buyer 15
5 Ahuja Wireless Mircrophone Ahuja Wireless Mircrophone 2 nos horo_buyer 15
6 Ahuja Unidirectinal Dynamic Micorphone Corded Mic Ahuja Unidirectinal Dynamic Micorphone Corded Mic 2 nos horo_buyer 15
7 Speaker Contector male and female Speaker Contector male and female 20 nos horo_buyer 15
8 Speaker wire 1.5 sqmm 100 meter roll Speaker wire 1.5 sqmm 4 roll horo_buyer 15
9 Crown New XLS Drive Core th 2 Series Powerful Amplifier XLS 2502 Crown New XLS Drive Core th 2 Series Powerful Amplifier XLS 2502 1 nos horo_buyer 15
10 JBL PRX415MD 15 Inch Two Way Stage Monitor and Loudspeaker System 300watt JBL PRX415MD 15 Inch Two Way Stage Monitor and Loudspeaker System 300watt 4 nos horo_buyer 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar audio installation projects

4

Financial statements or turnover evidence

5

EMD payment evidence

6

Technical bid documents

7

OEM authorization / authorised seller certificate

8

Certificates for after-sales service capability (toll-free support, escalation matrix)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Indian Army audio equipment tender Bardhaman

Bidders must submit GST, PAN, experience certificates, financials, EMD proof, technical bid, and OEM authorization. Ensure OEM has India presence and after-sales support. Include installation, testing, commissioning, and operator training costs in the bid.

What documents are required for this audio equipment tender in West Bengal

Required documents include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD submission, technical bid, OEM authorization, and proof of after-sales support (toll-free number and escalation matrix). Ensure upload of all specified certificates.

What are the warranty and penalties for warranty service in this procurement

Warranty defects must be rectified within 10 days of notification. If not, a penalty of 0.5% of unit price per week applies, up to 10% of contract value; penalties may be recovered from the Performance Security or borne directly by the seller.

What is the quantity variation allowed under the option clause

The purchaser may increase or decrease quantity up to 25% at contract award and during contract currency at contracted rates. Delivery time extensions follow a formula based on the extended quantity with a minimum 30 days.

Which brands and equipment are included in the BOQ for this tender

Equipment includes Ahuja ASX612B wall speakers, Ahuja SSA 350 amplifier, Yamaha MG10XU mixer, Ahuja ACM96CH microphone, Ahuja wireless mic, various cords, 1.5 sqmm speaker wire, Crown XLS 2502, and JBL PRX415MD monitors.

What service support requirements must bidders meet for this supply

Bidders must provide a dedicated toll-free support line and an escalation matrix with telephone numbers. Service commitments include timely on-site servicing and a clear process to handle post-warranty support if needed.

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