GEM

Indian Army Department of Military Affairs Tender for HEAD LIGHT ASSY, FILTERS, HOSES & RELATED PARTS - India 2025

Bid Publish Date

24-Dec-2025, 10:15 am

Bid End Date

05-Jan-2026, 5:00 pm

Location

DIMAPUR , NAGALAND

Progress

Issue24-Dec-2025, 10:15 am
AwardPending
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Quantity

167

Category

HEAD LIGHT ASSY

Bid Type

Two Packet Bid

Categories 46

AGITATORS ALL TERRAIN CRANES TURBINE OIL BUCKET CABIN COMPRESSED AIR HYDRAULIC SYSTEM HYDRAULIC SHOVEL FUEL FILTERS HYDRAULIC HOSE HYDRAULIC JACK HYDRO FLUID ARCHERY BOWS BULB LUBE OIL PNEUMATIC CONING OIL LUBRICANT PRODUCT AIRCRAFT WINDSHIELD WIPERS MILITARY VEHICLE ENGINE OIL COOLER ROTARY COMPRESSOR AIR COOLED ENGINE ENGINE HYDRAULIC PULLER BOX HYDRAULIC MOBIL OIL BOWL MILL ELECTRIC ROPE SHOVEL HYDRAULIC TOOLS FAN FILTER BASE LUBRICATING OILS AIR GENERATOR MACHINE OIL LUBRICANT HYDRAULIC PART HYDRAULIC BRAKE LOADER TURBINE PUMPS WIPER ARM BLADE EARTH MOVER JACK

Tender Overview

The Indian Army (Department Of Military Affairs) seeks supply of a broad spares package including HEAD LIGHT ASSY, OIL FILTER, FUEL FILTER 30 MICRON, FUEL HOSES, AIR CLEANER, FUEL TANK CAP, HYD OIL FILTER, COVER FUZE BOX, HINGE DOOR, and related components spanning 45 items. Estimated quantity and contract value are not disclosed. Location is not specified, but procurement targets nationwide military logistics; product category encompasses automotive and hydraulic spares for military vehicles and equipment. The tender requires a multi-item supply capability with a bulk, cross-category scope, plus delivery readiness for varied equipment. Unique scope: large, mixed-spares catalog with numerous part numbers and potential OEM alignment. Distinctive terms include quantity variability up to 25% and contractor delivery windows governed by original and extended periods. Tender is positioned as a high-coverage maintenance and spares supply contract within the defense sector.

Technical Specifications & Requirements

  • 45 item BOQ with unspecified individual quantities; no technical specifications published
  • Product categories include: fuel filters, oil filters, air cleaners, hoses, gaskets, fuel pipes, hydraulic seals, track components, lighting and ignition parts, cabin mounts, and related fittings
  • No standard numbers or certification requirements explicitly listed
  • No delivery milestones, warranty, or maintenance terms provided
  • GST considerations are noted; bidders to determine GST applicability; reimbursement capped per actuals or quoted GST rate
  • Terms allow adverse quantity variations up to 25% and extended delivery time calculations based on original quantities

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data
  • Delivery: Flexibility up to 25% quantity variation; delivery period adjustments based on option clause with minimum 30 days extension
  • GST: Bidders responsible for GST assessment; reimbursement as actuals or applicable rate
  • Payment: Not specified; GST handling clarified, other terms not provided
  • Documents: Not listed; no explicit eligibility criteria captured in the data
  • OEM/Brand: Not specified; no required certifications or standards stated
  • Penalties/Warranty: Not specified; no LD or warranty terms shown

Key Specifications

    • Product/service: Military vehicle and equipment spares including HEAD LIGHT ASSY, OIL/FUEL FILTERS, HOSES, AIR CLEANER, FUEL TANK CAP, HYDRAULIC FILTER, FUZE BOX COVER, TRACK PARTS, WIPER MOTOR, IGNITION SWITCH, etc.
    • Quantity/Volume: 45 items in BOQ; exact quantities not disclosed
    • Estimated value: Not disclosed
    • Experience: Not explicitly stated; implies regional military OEM/maintenance capability
    • Compliance: No IS/ISO/ISI standards specified in data

Terms & Conditions

  • Option quantity clause allows ±25% order variation with extended delivery time

  • GST will be applied by bidder; reimbursements based on actuals or quoted rate

  • Delivery timeline depends on original and extended periods; minimum 30 days

  • No explicit EMD amount provided in tender data

  • No explicit technical specifications or brand requirements stated

Important Clauses

Payment Terms

GST assessment by bidder; reimbursement as actuals or at quoted GST rate (whichever is lower)

Delivery Schedule

Option clause permits 25% quantity variation; delivery period may extend with calculation (Extended time = (Increased quantity / Original quantity) × Original delivery period), minimum 30 days

Penalties/Liquidated Damages

Not specified in the available terms

Bidder Eligibility

  • Capability to supply a 45-item spares catalog for military equipment

  • GST registration and tax compliance demonstrated

  • Financial stability via audited statements or bankers’ certificates

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Bill of Quantities (BOQ) 45 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HEAD LIGHT ASSY HEAD LIGHT ASSY 3 nos gabourai.652 15
2 OIL FILTER OIL FILTER 8 nos gabourai.652 15
3 FUEL FILTER 30 MICRON FUEL FILTER 30 MICRON 5 nos gabourai.652 15
4 FUEL PIPE FILTER TO PUMP FUEL PIPE FILTER TO PUMP 6 nos gabourai.652 15
5 AIR CLEANER INNER and OUTER AIR CLEANER INNER and OUTER 8 nos gabourai.652 15
6 FUEL TANK CAP FUEL TANK CAP 1 nos gabourai.652 15
7 HYD OIL FILTER HYD OIL FILTER 5 nos gabourai.652 15
8 COVER FUZE BOX COVER FUZE BOX 1 nos gabourai.652 15
9 HINGE DOOR HINGE DOOR 3 nos gabourai.652 15
10 HOSE 1275 MM HOSE 1275 MM 8 nos gabourai.652 15
11 HOSE BOTTAM PART HOSE BOTTAM PART 10 nos gabourai.652 15
12 PIPE SLEW PIPE SLEW 2 nos gabourai.652 15
13 HOSE 5X8 BSP HP 650MM HOSE 5X8 BSP HP 650MM 1 nos gabourai.652 15
14 HYDRAULIC HOSE 32MM HYDRAULIC HOSE 32MM 6 nos gabourai.652 15
15 FUEL PIPE TANK TO WATER SEPERATER FUEL PIPE TANK TO WATER SEPERATER 3 nos gabourai.652 15
16 BUCKET TOOTH BUCKET TOOTH 10 nos gabourai.652 15
17 PIN PIOT PIN PIOT 4 nos gabourai.652 15
18 LOADER TOOTH LOADER TOOTH 5 nos gabourai.652 15
19 WIPER MOTOR WIPER MOTOR 1 nos gabourai.652 15
20 FUZE 20 AMP FUZE 20 AMP 5 nos gabourai.652 15
21 SHIM SHIM 4 nos gabourai.652 15
22 CABIN MOUNTING PAD CABIN MOUNTING PAD 6 nos gabourai.652 15
23 FRONT LIGHT FRONT LIGHT 2 nos gabourai.652 15
24 PREE CLEANER SET PREE CLEANER SET 1 nos gabourai.652 15
25 GRIP GRIP 2 nos gabourai.652 15
26 IGNITION SWICH IGNITION SWICH 2 nos gabourai.652 15
27 TRACK LINK LEFT TRACK LINK LEFT 2 nos gabourai.652 15
28 MASTER PIN MASTER PIN 2 nos gabourai.652 15
29 TRACK NUT TRACK NUT 2 nos gabourai.652 15
30 HOSE HOSE 2 nos gabourai.652 15
31 WIPER BLADE WIPER BLADE 2 nos gabourai.652 15
32 ROCKER BREAKERDELIVERY HOSE ROCKER BREAKERDELIVERY HOSE 2 nos gabourai.652 15
33 FAN BELT FAN BELT 4 nos gabourai.652 15
34 HYD FILTER HYD FILTER 2 nos gabourai.652 15
35 FUEL PRE FILTER FUEL PRE FILTER 3 nos gabourai.652 15
36 AIR BREATHER AIR BREATHER 3 nos gabourai.652 15
37 ENGINE SUPPORT PAD ENGINE SUPPORT PAD 2 nos gabourai.652 15
38 OIL COOLER COVER OIL COOLER COVER 2 nos gabourai.652 15
39 HANDLE HANDLE 2 nos gabourai.652 15
40 HYDRAULIC JACK SEAL HYDRAULIC JACK SEAL 6 nos gabourai.652 15
41 FRONT LIGHT WITH DOOM FRONT LIGHT WITH DOOM 4 nos gabourai.652 15
42 REAR LIGHT WITH DOOM REAR LIGHT WITH DOOM 4 nos gabourai.652 15
43 BULB 24V BULB 24V 5 nos gabourai.652 15
44 AIR FILTER OUTER PRIMARY AIR FILTER OUTER PRIMARY 3 nos gabourai.652 15
45 ENGINE OIL FILTER ENGINE OIL FILTER 3 nos gabourai.652 15

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar spares supply

4

Financial statements (latest audited or bankers’ certificate)

5

EMD document (amount not specified in tender data)

6

Technical bid documents (compliance with listed items)

7

OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about NAGALAND tender market

What documents are required for the Indian Army spares tender in India 2025?

Bidders must submit GST registration, PAN, experience certificates for similar supply, financial statements, and EMD documentation. Technical bid must show OEM authorizations where applicable. Compliance with GST reimbursement terms will depend on the actual tax rate. Detailed submission requirements are listed in the terms and conditions.

How is quantity variation handled in the Army spares tender in India 2025?

The purchaser reserves up to a 25% increase or decrease in bid quantity. Delivery time adjusts using the formula: (Increased quantity / Original quantity) × Original delivery period, with a minimum 30-day extension. Terms require compliance with this option clause.

What are the GST implications for the Indian Army spares procurement?

Bidders must determine GST applicability; the purchaser will reimburse GST as actuals or at the quoted rate, whichever is lower. Ensure GST compliance documentation is ready for submission and that tax invoices reflect correct rates for defense procurements.

What items are included in the 45-item BOQ for the Army tender?

The BOQ covers HEAD LIGHT ASSY, OIL/FUEL FILTERS, FUEL HOSES, AIR CLEANER, FUEL TANK CAP, HYDRAULIC FILTER, WIPER MOTOR, IGNITION SWITCH, TRACK PARTS, CABIN MOUNTING PADS, and related components. Exact quantities per item are not disclosed in the provided data.

When is the delivery period for Army spares procurement in India 2025?

Delivery timing is governed by the option clause, allowing up to 25% quantity variation and extended delivery periods. The minimum extension is 30 days beyond the original delivery period. Specific delivery dates are not published in the available data.

What standards or certifications are required for the Army spares tender in India?

No explicit standards (IS/ISO/ISI) are listed in the tender data. Bidders should provide standard certificates applicable to defense supply and OEM authorizations where required; ensure documentation supports compliance with defense procurement norms.

How to prepare the bid submission for the Indian Army spares procurement?

Prepare a technical bid with item-wise compliance for 45 catalog items, attach GST and PAN, and include financial statements. Include OEM authorizations if applicable, and ensure GST handling aligns with reimbursement terms. Monitor GST rates and delivery terms per the option clause.

What is the role of OEM authorizations in this Army tender in India?

OEM authorizations validate supply of original equipment parts for the listed spares. Include manufacturer letters certifying product authenticity, warranty scope, and service support. Where OEMs are not applicable, provide alternative certification proving equivalent product provenance and quality controls.

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