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West Central Railway Handloom Cotton Bed Sheets IS 745 BIS 2025 Bhopal Madhya Pradesh Tender

Bid Publish Date

30-Dec-2025, 5:49 pm

Bid End Date

06-Feb-2026, 12:00 pm

EMD

₹4,72,500

Location

BHOPAL , MADHYA PRADESH

Progress

Issue30-Dec-2025, 5:49 pm
AwardPending
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Quantity

125000

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM or markings: Logo/Totem Marking, Screen Printed Identification Mark, Handloom Mark
  • • Technical standards: IS 745 (Q2) for bed sheets; BIS Certification mandatory
  • • Testing: NABL/ILAC accredited or Central Government Lab reports available on demand
  • • Sample workflow: Advance sample within 15 days; modifications within 21 days; bulk supply after approval
  • • Quantity flexibility: 25% increase/decrease possible during and after order placement
  • • Delivery scope: Only supply of goods; no installation; delivery terms linked to original and extended periods
  • • Penalty framework: Extends with extension calculations; ensure alignment with original delivery period

Categories 3

BED SUPPLY OF BED SHEET LINEN

Tender Overview

West Central Railway invites bids for handloom cotton bed sheets (V2) as per IS 745 (Q2) to be supplied in Bhopal, Madhya Pradesh 462001. The tender allocates an EMD of ₹472,500 and requires BIS certification, with NABL/ILAC or Central Government Lab test reports to prove conformity. Suppliers must provide an advance sample for buyer approval within 15 days of award, with a 21-day window for buyer feedback and modifications. The scope is restricted to supply of goods, with a potential option clause for quantity adjustments up to ±25% of bid quantity during contract. A strengths-based emphasis includes logo/totem marking, handloom mark, screen-printed longitudinal strips, and color/size parameters defined by BIS standards. The tender emphasizes compliance, sample approval workflow, and formal inspection by a nominated agency, stressing adherence to contract framework and timely delivery.

Technical Specifications & Requirements

  • Product category: Handloom cotton bed sheets (V2) under IS 745 (Q2)
  • Standards & certifications: BIS Certification required; NABL/ILAC accredited or Central Government lab test reports
  • Physical specs: Size (cm x cm), Mass per square meter (GSM) per BIS specification, Colour and Logo/Totem Markings including Screen Printed Identification Mark and Handloom Mark
  • Quality & testing: Availability of NABL/ILAC test reports; tests to be furnished on demand
  • Samples: Advance sample submission within 15 days; modification list within 21 days; bulk supply aligned to approved sample
  • Delivery context: Scope limited to supply; option to adjust quantity within ±25% with delivery recalculation linked to original duration and a minimum 30-day extension

Terms, Conditions & Eligibility

  • EMD: ₹472,500
  • Scope: Only supply of goods; no manufacturing or installation
  • Sample process: Advance sample approval required; 15-day submission window; 21-day response window
  • Inspection: Nominated Inspection Agency for buyer assessment
  • Certificates: Upload of all required certificates (ATC/Corrigendum applicable)
  • Quantity flexibility: Option clause allows ±25% quantity variation; contract rates remain fixed
  • Delivery & penalties: Delivery timelines aligned to contract; LD/penalties governed by buyer terms

Key Specifications

  • Product category: Handloom cotton bed sheets (V2)

  • Standard: IS 745 (Q2)

  • Mass per unit area (GSM) as per BIS specification

  • Size dimensions: cm x cm (exact values per BIS schedule)

  • Colour: specified by tender

  • Markings: Logo/Totem Marking, Screen Printed Identification Mark, Handloom Mark

  • Test reports: NABL/ILAC accredited or Central Government Lab

  • Advance sample: required within 15 days of award; approval within 21 days

Terms & Conditions

  • EMD amount of ₹472,500 required with bid submission

  • Quantity may vary ±25% during contract at contracted rates

  • Advance sample submission and buyer approvals govern bulk supply

  • NABL/ILAC or Central Lab test reports must be provided on demand

  • Delivery is for supply of goods only; inspections by nominated agency

Important Clauses

Payment Terms

Payment terms not explicitly stated; contract implies supply-based payment with sample-led approval and conformity tests

Delivery Schedule

Delivery period anchored to original order date; extended period requires calculation (quantity variation) with minimum 30 days

Penalties/Liquidated Damages

Penalties align with contract terms; detailed LD provisions to be specified in final contract

Bidder Eligibility

  • Eligibility for supply of handloom textile goods under BIS IS 745 (Q2)

  • Demonstrated experience in supplying bed sheets or similar textile products

  • Financial capability to sustain EMD of ₹472,500 and supply orders

Past Similar Tenders (Historical Results)

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Posted: 27 November 2024
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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Specification Technical Specification of the Product Handloom Cotton Bed Sheets as per BIS Specification No. IS 745:2021 (Latest)
Specification Variety as per BIS specification (Mass in gram per square meter) Variety No - 12 (140 g)
Certification BIS Certification Yes, No Or higher
Size Size (Length x Width) (cm x cm) 229 x 140
Color Colour White Bleached
Logo/Totem Marking Logo/ Totem Marking Size, Design, Type and Location of Logo(s) as per buyer's requirement
Logo/Totem Marking Screen Printed Identification Marking (longitudinal Running Strips) As per buyer's requirement
Logo/Totem Marking Handloom Mark Yes
Test Reports Availability of Test Report from NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification Yes Or higher
Test Reports Test reports to be furnished to buyer on demand, if claimed to be available Yes
Advance Sample Agree to provide Advance Sample for buyer's approval before commencement of supply (Applicable in case of orders placed against bid and not applicable in case of Direct Buying) Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of bed sheets or textile goods

4

Financial statements (audited) for the last 2-3 years

5

EMD submission proof (online or DD as applicable) ₹472,500

6

Technical bid documents confirming BIS IS 745 (Q2) compliance

7

OEM authorization or authorized supplier letter (if applicable)

8

NABL/ILAC test reports or Central Government Lab conformity reports

9

Advance sample submission documentation plan

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for handloom bed sheets tender in Bhopal Madhya Pradesh 2025?

Bidders must meet eligibility criteria for West Central Railway textile procurement in Bhopal. Provide BIS IS 745 (Q2) compliance, NABL/ILAC lab reports, advance sample within 15 days, and EMD ₹472,500. Include GST, PAN, financials, and OEM authorization if required; ensure delivery terms align with ±25% quantity flexibility.

What documents are required for BIS IS 745 bed sheet tender in MP?

Submit GST certificate, PAN, experience certificates for similar supply, audited financial statements, EMD proof of ₹472,500, technical compliance with IS 745 (Q2), NABL/ILAC or Central Lab test reports, and advance sample submission plan with 15-day timeline.

What are the testing standards for bed sheets in this procurement?

Test reports must be from NABL/ILAC accredited labs or Central Government labs. Reports should prove conformity to IS 745 (Q2) specifications, including GSM mass, size, color, and logo markings, with availability on demand by the buyer.

When can quantities be adjusted under the option clause for this tender?

Quantities may be varied by ±25% of the bid quantity at contract placement and during the currency of the contract, with delivery time recalculated using the specified formula and a minimum extension of 30 days.

What is the EMD amount for the West Central Railway textile bid 2025?

The EMD amount is ₹472,500. Submissions must include proof of payment or exemption as per tender terms, with the bid including this EMD for eligibility and to secure performance obligations.

What is required for advance sample submission in this bid?

Submit 5 advance samples within 15 days of award; buyer will approve or request modifications within 21 days. If delayed approval occurs, delivery period is adjusted without LD; major deviations may trigger fresh samples or contract termination.

Which organization is issuing the handloom bed sheet tender in MP?

West Central Railway (Indian Railways) is the issuing organization for the handloom bed sheets tender, located in Bhopal, Madhya Pradesh. The procurement emphasizes BIS IS 745 (Q2) compliance and tested conformity via NABL/ILAC labs.

What are the key labeling markings required on bed sheets?

Bed sheets must include Logo/Totem Markings, Screen Printed Identification Marking (longitudinal strips), and a Handloom Mark as part of the product specifications under IS 745 (Q2). Markings must be visible and compliant with BIS standards.