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Kandla Port Trust Evaporative Air Coolers Tender Gujarat 2025 – Desert Cooler Supply, 25% Option, 16000 EMD

Bid Publish Date

26-Dec-2025, 3:47 pm

Bid End Date

17-Jan-2026, 4:00 pm

EMD

₹16,000

Location

KACHCHH , GUJARAT

Progress

Issue26-Dec-2025, 3:47 pm
AwardPending
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Quantity

118

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: Not specified
  • • Technical certifications required: Not specified
  • • Special conditions: 25% quantity variation during contract, delivery-time calculations
  • • Important eligibility criteria: Functional Service Centre in consignee state or establish within 30 days
  • • Warranty/AMC requirements: On-site vs carry-in dependent on warranty type; serviceability constraint
  • • Penalty/Performance: Liquidated damages not stated; delivery extension logic defined
  • • Delivery/installation: Supply-only scope; delivery period tied to original order and option clause
  • • No tender ID or dates to be included in public text

Tender Overview

The procurement entity is Kandla Port Trust in KACHCHH, GUJARAT for the Procurement of Evaporative Air Coolers (Desert Coolers). The bid quantity is adjustable by up to 25% at contract award and during the contract term at the same rates. The scope is strictly supply of goods with an EMD of ₹16,000. A functional Service Centre within the state of each consignee location is required for carry-in warranties, or an on-site warranty may apply. A delivery-time extension rule applies if the option is exercised, with minimum 30 days. The bidder must comply with the option clause and related delivery dynamics.

Technical Specifications & Requirements

  • Product category: Evaporative Air Coolers (Desert Coolers)
  • No published technical specifications in BOQ; bidders should rely on standard desert cooler configurations and ensure compatibility with state service infrastructure.
  • EMD: ₹16,000; delivery terms reference the option-clause-based timeline; supply-only scope.
  • Service capability: bidder or OEM must have a Functional Service Centre in the Consignee State or establish one within 30 days of award; payment release contingent on documentary evidence of service capability.
  • Warranty considerations: carry-in vs on-site warranty determined by terms; ensure post-award compliance with service access requirements.

Terms, Conditions & Eligibility

  • EMD: ₹16,000; payment terms not fully specified in the excerpt.
  • Delivery terms allow a 25% quantity increase during both initial and currency periods at contracted rates; delivery timelines start from the last date of original order.
  • Scope: Only supply of goods; service center presence required in the state of each consignee location.
  • If no service center exists at bidding, establishment within 30 days post-award; documentary evidence required for payment processing.
  • Bidder must comply with the option clause and associated delivery-time calculations.

Key Specifications

  • Product/service: Evaporative Air Coolers (Desert Coolers)

  • EMD amount: ₹16,000

  • Scope: Supply of goods only

  • Delivery clause: Option to increase quantity up to 25% at contract rates

  • Service requirement: Functional Service Centre in consignee state or establishment within 30 days

  • Warranty framework: Carry-in vs on-site dependent on warranty terms

Terms & Conditions

  • Key Term 1: 25% quantity option during and after award at contracted rates

  • Key Term 2: Functional Service Centre in consignee state or 30-day setup post-award

  • Key Term 3: Delivery period starts from last date of original order; extended time formula applied

Important Clauses

Payment Terms

Payment release contingent on documentary evidence of functional service centre; EMD ₹16,000 must be submitted with bid

Delivery Schedule

Delivery period begins after the last date of the original delivery order; option quantity increases extend delivery time per formula with a minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; delivery-time extension rules imply handling of delays via option-triggers

Bidder Eligibility

  • Existence of GST registration and valid PAN

  • Experience certificates for similar evaporation cooler supply

  • Evidence of ability to establish or already possess a service centre in the consignee state

Past Similar Tenders (Historical Results)

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Posted: 25 March 2025
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Custom Bid for Services - HIRING OF DESERT AIR COOLERS

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Posted: 5 April 2025
Closed: 15 April 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of evaporative coolers

4

Financial statements (latest audited if available)

5

EMD submission document showing ₹16,000

6

Technical bid documents confirming product type (evaporative air coolers) and compliance

7

OEM authorization letter (if bidding as authorized distributor/partner)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for evaporative coolers tender in Kachchh Gujarat 2025

Bidders must first register for GEM tenders and submit documents including GST, PAN, experience certificates, and ₹16,000 EMD. Ensure the product is an evaporative air cooler and confirm the supplier offers a service centre in the consignee state or a 30-day establishment period post-award. Follow option-clause terms for quantity changes.

What documents are required for Kandla Port Trust cooler bid in Gujarat

Required documents include GST certificate, PAN card, latest financial statements, experience certificates for similar cooler supply, EMD ₹16,000, OEM authorization if applicable, and technical bid confirming product type and warranty terms. Ensure documentary evidence of service capability is ready for payment release.

What are the delivery terms for evaporative coolers procurement in Gujarat

Delivery terms allow a 25% quantity increase at contract rates; delivery period starts from the last date of the original order. If extended, the additional time is calculated as ( Increased quantity / Original quantity ) × Original delivery period, with a minimum 30 days.

How to demonstrate service centre readiness for Gujarat supply contract

Bidders must show an existing service centre in the consignee state or commit to establishing one within 30 days of award. Payment will be released only after documentary evidence proving functional service capability is provided.

What is the EMD amount for this tender and how to submit

EMD is ₹16,000. Submit via online payment with bid documents or as prescribed; ensure the EMD reference is included in the bid submission package to avoid disqualification.

Are there specific warranty requirements for desert cooler supply

Warranty terms depend on whether carry-in or on-site warranty applies to the cooler model. Ensure clarity on warranty type in the technical bid and provide service support details or OEM assurances as required.