E-municipalities Uttar Pradesh Climbing Helmet Tender Siddharthnagar UP 2026 ISO 9001, Data Sheet & OEM Authorization
Bid Publish Date
07-Sep-2026, 12:33 pm
Bid End Date
17-Sep-2026, 2:00 pm
Location
Progress
Key Highlights
- • ISO 9001 certification mandatory for bidder or OEM
- • OEM Manufacturer Authorization required for distributors
- • Data Sheet alignment with offered helmet specifications is mandatory
- • 3 years of uninterrupted government/PSU supply experience required
- • Material Test Certificate to accompany supply and be verified by buyer lab
- • Delivery quantity variability up to 25% during and after contract term
- • Positive net worth needed as per last audited financial statement
- • Supply-only scope; no BOQ items; emphasis on compliance and documentation
Tender Overview
The procuring organization is the E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh under the Urban Development Department Uttar Pradesh. The contract seeks the supply of climbing helmets (Q3 category) for government deployment in Siddharthnagar, Uttar Pradesh. The tender emphasizes supply-only scope, with optional quantity adjustments up to 25% during and after contract formation. Key differentiators include mandatory ISO 9001 certification, OEM authorization, and a data sheet alignment requirement. The absence of BOQ items suggests a standard helmet procurement with clear compliance criteria and documentation expectations.
Technical Specifications & Requirements
- Product: Climbing helmet (Q3)
- Standards/ Certifications: ISO 9001 certification required; Material Test Certificate to accompany supply; data sheet must match offered product specifications
- Supplier capability: OEM/authorised distributor with Manufacturer Authorization and valid contact details
- Documentation: Data Sheet uploaded with bid; OEM authorization forms if applicable
- Experience: Regularly manufactured and supplied similar safety helmets to Central/State Govt/PSU for 3 years prior to bid opening; supporting contracts to be submitted
- Data integrity: Any mismatch between data sheet and offered product may lead to bid rejection
- Scope: Bid price to include all costs for the supply of goods only
- Net worth: OEM must have a positive net worth in the latest audited statements
- Lab testing: Material test results to be sent along with supply; buyer lab outcomes will be final
Terms, Conditions & Eligibility
- Delivery/quantity: Option to increase/decrease quantity by up to 25% at contract placement and during currency
- Financial: Bidder must not be under liquidation or bankruptcy; must upload undertaking to this effect
- Data/quality: Data Sheet alignment mandatory; non-aligned bids rejected
- Certification: ISO 9001 must be held by bidder or OEM; data sheet and certificates must be provided
- Authorization: OEM authorization form for distributors/service providers
- EMD/financials: Positive net worth required; EMD amount not specified in data
- Warranty/after-sales: Not explicitly stated; focus on compliance and data verification
- Penalties: Not specified in provided terms; adherence to option clause and quality criteria expected
Key Specifications
-
Product/service: Climbing helmet (Q3)
-
Certification: ISO 9001; Data Sheet alignment; Material Test Certificate
-
OEM/Distributor requirements: Manufacturer Authorization
-
Experience: 3 years govt/PSU supply of similar helmet products
-
Financial: Positive net worth as per latest audited statement
-
Delivery: Supply of goods only; option to adjust quantity by 25%
Terms & Conditions
-
EMD not disclosed; ensure bid security compliance
-
Delivery quantity may vary by up to 25%
-
ISO 9001 and OEM authorization required for eligibility
Important Clauses
Payment Terms
Not specified in the data; procurement emphasizes supply of goods with documentation
Delivery Schedule
Delivery commencement linked to last date of original delivery order; quantity extensions follow a formula
Penalties/Liquidated Damages
No explicit penalty details provided; adherence to delivery and quality criteria expected
Bidder Eligibility
-
3 years experience in supplying safety helmets to govt/PSU
-
Positive net worth according to last audited financials
-
ISO 9001 certification and OEM authorization required
Tender Data
Bid Details
Quantity
120
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
8
Past Performance
80 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Climbing Helmet (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Siddharth Nagar
Delivery Pincodes
272192
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudhir Kumar | 272192,Nagar Panchayat Biskohar Siddharthnagar | Siddharth Nagar | Uttar Pradesh | 272192 | 120 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9855859.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating 3 years govt/PSU helmet supply
Financial statements showing positive net worth
ISO 9001 certification document
Manufacturer Authorization or OEM authorization form
Data Sheet of offered climbing helmet
Material Test Certificate for provided helmet
Bid security/EMD documentation (as applicable)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for climbing helmet tender in Siddharthnagar UP 2026?
Bidders must meet eligibility criteria including 3 years govt/PSU supply experience, positive net worth, ISO 9001 certification, and OEM authorization. Prepare Data Sheet, Material Test Certificate, and required statutory documents. Ensure quantity adjustments up to 25% are planned for and delivery aligns with original terms.
What documents are required for UP climbing helmet procurement bid?
Submit GST, PAN, 3-year govt/PSU supply contracts, positive net worth proof, ISO 9001 certificate, OEM authorization, Data Sheet of helmet, and Material Test Certificate. Include data sheet alignment and bidder undertaking regarding financial standing and non-liquidation status.
What standards must the climbing helmet meet for this tender?
Bidders must provide an ISO 9001 certified product with an accompanying Material Test Certificate. The Data Sheet must match offered helmet specifications; non-conforming sheets may lead to rejection. OEM authorization is required for distributors to participate.
When can quantity be increased under the option clause for this bid?
Quantity may be increased up to 25% at contract placement and during the currency. The extended delivery period uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is required for manufacturer authorization in this bid?
Submit an OEM authorization form/certificate detailing the name, designation, address, email, and phone of the authorizing official. This is mandatory when bidding through authorized distributors or service providers.
What is the scope of supply for this climbing helmet tender?
Scope is strictly supply of goods; no installation or services are included. Bid price must cover all costs for delivering the climbing helmets with required certifications and data documentation.
What are the disclosure and data verification requirements?
Upload the helmet Data Sheet and ensure it exactly matches the offered product parameters. Any mismatch in technical parameters may lead to bid rejection by the buyer’s verification process.
What delivery-related penalties apply if standards are not met?
Penalties are not explicitly defined in the available terms; bidders should maintain strict adherence to delivery timelines and quality criteria to avoid potential contractual consequences.