Social Welfare Department Jammu & Kashmir Procurement of Staple Food & Essentials Pulwama 2026 - ISI/AAA Standards, 80% OEM Authorization
Bid Publish Date
16-Oct-2026, 8:48 pm
Bid End Date
31-Oct-2026, 9:00 pm
EMD
₹3,30,000
Location
Progress
Key Highlights
- • OEM authorization required for 80% of items
- • EMD amount clearly specified as ₹3,30,000
- • 25% quantity fluctuation allowed at contract and during currency
- • Tax clearance must be uploaded with bid submission
- • establishment proof to be uploaded with bid
- • Affidavit confirming adherence to standard quality items
- • CDPO Shopian designated for EMD submission
Tender Overview
The tender is issued by the Social Welfare Department, Jammu & Kashmir (Pulwama, 190012) for a bundle of staple food and essential items including Black Channa, Moong Green, Matter Green Peas, Edible Oil, Turmeric Powder, Iodized Salt, Biscuits, Skimmed Milk, Sugar, Daliya, and Eggs. The estimated value is not disclosed, but an EMD of ₹3,30,000 applies, with provisions for an 80% OEM authorization. Bidders must demonstrate establishment proof and submit tax clearance. The bid allows a 25% quantity increase or decrease at contract placement and during the currency, at contracted rates. The structure emphasizes supply reliability and compliant quality. Unique clauses include affidavit on standard quality items and mandatory tender-specific documentation.
This procurement focuses on delivering a broad pantry kit to support social welfare programs with a clear preference for reliable suppliers capable of scaling within the option clause, while meeting regulatory and tax requirements. The inclusion of GST and OEM authorizations signals a structured, compliant supply chain expectation.
Technical Specifications & Requirements
- EMD: ₹3,30,000 (to be uploaded on the portal in favor of CDPO Shopian)
- OEM authorization: 80% of items must be OEM-authorized and uploaded with bid
- Establishment proof: Required to be uploaded with bid
- Tax clearance: Current status to be uploaded
- Quality affidavit: Bidder must provide an affidavit on standard quality items
- Delivery window: Option clause permits up to 25% quantity variance at contract and during currency; minimum delivery extension logic set at 30 days
- ATC notes: Buyer-added terms on delivery timeline and extension mechanics
- Items: 11 total BoQ entries with non-disclosed specifics; product categories cover groceries and staples
- Category scope: Staples, pulses, oil, spices, salt, dairy, sugar, biscuits, and related grocery items
- Target conditions: Compliance with local regulatory and procurement norms; submission of关
Terms, Conditions & Eligibility
- Option Clause: Quantity may change by up to 25% at contract placement and during currency
- EMD submission: ₹3,30,000; uploaded on portal (CDPO Shopian)
- GST & Tax: Tax clearance document required
- Establishment proof: Must be uploaded with bid
- OEM Authorization: 80% of items must have OEM authorization uploaded
- Quality affidavit: Mandatory affidavit asserting adherence to prescribed quality standards
- Delivery terms: Delivery period linked to original and extended schedules; timing governed by option clause
- Payments: Not specified in data; ensure compliance with local government payment norms
- Penalties/Warranty: Not detailed in data; bidders should seek clarity during bid submission
- BoQ: 11 items; details not disclosed; ensure readiness to supply a broad grocery pallet
- Documentation: GST, PAN, GST clearance, company establishment proof, experience (if any), and financials aligned with tender rules
Key Specifications
-
EMD: ₹3,30,000
-
OEM authorization: 80% of items
-
Delivery quantity variance: ±25%
-
Tax clearance: required
-
Establishment proof: required
-
Quality affidavit: required
Terms & Conditions
-
EMD must be uploaded; value ₹3,30,000
-
OEM authorization for 80% items required
-
Quantity can vary by 25% with contract extension
Important Clauses
Payment Terms
Not specified; bidders should confirm terms during bid submission and align with government norms
Delivery Schedule
Delivery periods linked to original delivery order; extension rules defined by option clause with minimum 30 days
Penalties/Liquidated Damages
Not detailed; bidders should seek clarification; standard government LDs may apply
Bidder Eligibility
-
Proof of establishment uploaded
-
OEM authorization for at least 80% of items
-
Tax clearance and GST compliance
Tender Data
Bid Details
Quantity
396519
Category
Black Channa
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
50
OEM Avg. Turnover
50
Past Performance
80 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Black Channa , Mongee Green , Matter Green Peas , Edible Oil , Turmeric Powder , Iodized Salt , Biscuits , Skimmed Milk , Sugar , Daliya , Egg
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Shopian
Delivery Pincodes
192303
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Yasmeena Majeed | 192303,MINI SECTT ARHAMA SHOPIAN | Shopian | Jammu And Kashmir | 192303 | 192 | 20 | - |
Authority Records
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Documents 4
GeM-Bidding-10001404.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
Black Channa
Black Channa
Mongee Green
Mongee Green
Matter Green Peas
Matter Green Peas
Edible Oil
Edible Oil
Turmeric Powder
Turmeric Powder
Iodized Salt
Iodized Salt
Biscuits
Biscuits
Skimmed Milk
Skimmed Milk
Sugar
Sugar
Daliya
Daliya
Egg
Egg
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Black Channa | Black Channa | 192 | quintal | buyer.shopian | 20 | |
| 2 | Mongee Green | Mongee Green | 115 | quintal | buyer.shopian | 20 | |
| 3 | Matter Green Peas | Matter Green Peas | 115 | quintal | buyer.shopian | 20 | |
| 4 | Edible Oil | Edible Oil | 6,654 | liters | buyer.shopian | 20 | |
| 5 | Turmeric Powder | Turmeric Powder | 23 | quintal | buyer.shopian | 20 | |
| 6 | Iodized Salt | Iodized Salt | 23 | quintal | buyer.shopian | 20 | |
| 7 | Biscuits | Biscuits | 194,664 | packets | buyer.shopian | 20 | |
| 8 | Skimmed Milk | Skimmed Milk | 20 | quintal | buyer.shopian | 20 | |
| 9 | Sugar | Sugar | 20 | quintal | buyer.shopian | 20 | |
| 10 | Daliya | Daliya | 29 | quintal | buyer.shopian | 20 | |
| 11 | Egg | Egg | 194,664 | pieces | buyer.shopian | 20 |
Categories
4
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Required Documents
GST registration certificate
PAN card
EMD submission receipt
Tax clearance certificate
Proof of establishment
OEM authorization letters for 80% of items
Affidavit certifying quality standards
Technical bid documents (if any)
Experience certificates (if applicable)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for staple goods tender in Pulwama JK 2026?
Bidders must upload EMD of ₹3,30,000 on the portal, provide GST and tax clearance, establish proof, and OEM authorization for 80% of items. Include an affidavit confirming quality standards and ensure compliance with the 25% quantity variance clause. Prepare 11 BoQ items and align with delivery terms.
What documents are required for the JK groceries bid in 2026?
Required documents include GST registration, PAN, EMD submission receipt, tax clearance, establishment proof, OEM authorization for 80% of items, quality affidavit, and any relevant technical or financial documents. Ensure all are uploaded with the bid as per T&C.
What are the delivery terms for the Pulwama procurement?
Delivery terms allow a 25% quantity fluctuation at contract and during currency. The extension period follows a formula based on original duration, with a minimum extension of 30 days. Final delivery timelines will be set in the purchase order.
Which items require OEM authorization in this tender?
A minimum of 80% of the 11 BoQ items must have OEM authorization uploaded with the bid. Specific item-level OEM details will be verified during bid evaluation to ensure compliance with procurement norms.
What is the EMD amount for this grocery procurement?
The earnest money deposit (EMD) is ₹3,30,000. It must be uploaded on the portal in favor of the designated CDPO Shopian and is a prerequisite for bid validity and technical evaluation.
What are the key compliance checks bidders should prepare for?
Prepare: tax clearance validity, GST compliance, establishment proof, OEM authorizations for 80% of items, and an affidavit on quality standards. Ensure the tender terms on quantity variance and delivery extensions are understood and reflected in your project plan.
Where to submit EMD and how to confirm submission?
Submit the EMD on the official portal in favor of CDPO Shopian. After submission, download the acknowledgement receipt and verify the EMD payment status in the portal dashboard to avoid disqualification.
What is the procurement location and responsible department for this tender?
Procurement is for the Social Welfare Department, Jammu & Kashmir, specifically Pulwama. The department will oversee vendor registration, document verification, and final contract award according to local procurement rules.