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Indian Army Banner Flex 6x4 Display Tender Pulwama Jammu & Kashmir 2025

Bid Publish Date

06-Jan-2026, 7:46 pm

Bid End Date

17-Jan-2026, 8:00 pm

EMD

₹12,000

Location

PULWAMA , JAMMU AND KASHMIR
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Progress

RA
Issue06-Jan-2026, 7:46 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

1272

Category

Prep and Display of Banner Flex 6x4

Bid Type

Two Packet Bid

Categories 1

POSTER

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a comprehensive event support package in Pulwama, Jammu & Kashmir (190012) including banner flex 6x4 display, printing of posters 24 inch x 36 inch, stall and stage setup, ground booking, refreshments (tea, snacks, biscuits, samosa, pakoda), lunch for attendees, prizes for outstanding students, and hiring of a Public Address system with local folk singers and dancers. Estimated scope is indicated by an EMD of ₹12,000. Pre-bid meeting is mandatory to discuss festival logistics and venue specifics. The tender emphasizes flexible quantity adjustments up to 25% during contract execution under option clauses. Unique venue and festival timing considerations are anticipated, with delivery and installation aligned to event dates.

Technical Specifications & Requirements

  • Items include: banner display (6x4 ft), poster printing (24x36 inches), booth/stall setup, stage arrangements, ground hire, refreshments (tea, snacks, biscuits, samosa, pakoda), lunch provisioning, prizes, PA system hire, and local folk performers.
  • EMD: ₹12,000; no standard technical specs provided; pre-bid meeting mandatory to finalize layout and timing.
  • No explicit material or safety standards listed; bidders should align to event management best practices and venue compliance.
  • BOQ lists 10 items but contains N/A quantities; bidders must infer scope from category items and pre-bid outcomes.
  • Option clause allows quantity variation up to 25% with adjusted delivery timelines; contract rates remain fixed.

Key Specifications

  • Product/service names: banner display (6x4 ft), poster printing (24x36 inches), stall and stage setup, ground hire, refreshments, lunch, prizes, PA system, local performing artists

  • Quantities/values: EMD ₹12,000; exact itemQuantities not specified in BOQ (N/A)

  • EMD/estimated value: EMD ₹12,000; estimated value not disclosed

  • Standards/certifications: Not specified; ensure event safety and electrical compliance per venue norms

  • Delivery/installation: Tied to pre-bid coordination and festival schedule; option for quantity adjustment up to 25%

Bidder Eligibility

  • Experience in organizing or supplying event infrastructure for government or military events

  • GST registered with valid status

  • Financial capacity evidenced by last 2-3 years financial statements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Prep and Display of Banner Flex 6x4 , Printing and Display of poster 24 inch x 36 inch , Est of Stalls , Stage Setup and Arrangements , Hiring of Ground , Refreshment for all Participants Tea comma Snacks Biscuits comma Samosa and Pakoda , Lunch for all attendees , Prizes to felicitate Outstanding Students in unit AOR , Hiring of Public Address and Music System , Hiring of Local Folk Singers and Dance Groups

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-8686894.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 10 Items Sign in for GEM prices

#1

Prep and Display of Banner Flex 6x4

Specification No 1

5 nos Delivery: 15 days
#2

Printing and Display of poster 24 inch x 36 inch

Specification No 2

100 nos Delivery: 15 days
#3

Est of Stalls

Specification No 3

10 nos Delivery: 15 days
#4

Stage Setup and Arrangements

Specification No 4

1 days Delivery: 15 days
#5

Hiring of Ground

Specification No 5

1 days Delivery: 15 days
#6

Refreshment for all Participants Tea comma Snacks Biscuits comma Samosa and Pakoda

Specification No 6

350 nos Delivery: 15 days
#7

Lunch for all attendees

Specification No 7

700 nos Delivery: 15 days
#8

Prizes to felicitate Outstanding Students in unit AOR

Specification No 8

100 nos Delivery: 15 days
#9

Hiring of Public Address and Music System

Specification No 9

1 days Delivery: 15 days
#10

Hiring of Local Folk Singers and Dance Groups

Specification No 10

4 gps Delivery: 15 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar event setups

4

Financial statements (last 2-3 years) or turnover proof

5

EMD payment receipt or instrument

6

Technical bid documents with method statements

7

OEM authorization letters (if required)

8

Any applicable vendor registration or classification certificates

Reverse Auction Schedule

Completed

Start

25-Jan-2026, 7:00 pm

End

27-Jan-2026, 7:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
Javeed Enterprises   Under PMA
-15-01-2026 20:55:57
2
NEW GLOBAL ENGINEERS   Under PMA
-16-01-2026 18:17:54
3
Old Bilal Enterprises   Under PMA
-16-01-2026 18:33:46
4
SAMCO INTERNATIONAL   Under PMA
-15-01-2026 21:38:44
5
SMS TRADERS   Under PMA
-16-01-2026 10:35:21

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Javeed Enterprises(MSE,MII)   Under PMA Winner ₹5,99,750Item Categories : Prep and Display of Banner Flex 6x4,Printing and Display of poster 24 inch x 36 inch,Est of Stalls,
L2NEW GLOBAL ENGINEERS (MSE,MII)   Under PMA₹6,16,373Item Categories : Prep and Display of Banner Flex 6x4,Printing and Display of poster 24 inch x 36 inch,Est of Stalls,
L3SMS TRADERS (MSE,MII)   Under PMA₹6,21,277Item Categories : Prep and Display of Banner Flex 6x4,Printing and Display of poster 24 inch x 36 inch,Est of Stalls,

🎉 L1 Winner

Javeed Enterprises(MSE,MII)   Under PMA

Final Price: ₹5,99,750

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the Indian Army tender in Pulwama for event services?

Bidders should submit the technical bid with details of banner display, poster printing, stalls, stage, PA system, refreshments, and performers, along with EMD ₹12,000. Include GST, PAN, turnover proofs, and OEM authorizations if applicable. Pre-bid meeting is mandatory to clarify venue specifics and delivery timelines.

What documents are required for the Pulwama event tender submission?

Required documents include GST certificate, PAN card, last 2-3 years financial statements, experience certificates for similar events, EMD payment proof, technical bid, and OEM authorizations. Ensure vendor eligibility is met and pre-bid meeting attendance is recorded.

What are the delivery and installation requirements for banners and stalls?

Delivery timelines begin from the last date of the original order; option-driven quantity changes up to 25% extend the delivery period, minimum 30 days. Pre-bid coordination will finalize exact venue layout, stage positioning, and installation sequence for Pulwama events.

What are the EMD and payment terms for this Indian Army tender?

EMD is fixed at ₹12,000. Payment terms are not explicitly stated; bidders should seek clarity during pre-bid and expect post-acceptance release per standard government procurement practices after delivery and acceptance.

What standards or safety requirements apply to event equipment in this bid?

No explicit standards are listed; bidders should comply with general venue safety norms, electrical safety for PA systems, and ensure quality of banners, posters, and stage equipment as per industry best practices.

Who qualifies as eligible for supplying local performers and PA systems?

Eligible bidders should demonstrate prior experience in organizing or supplying performers and audio systems for government/military events, provide performer details, and ensure capacity to meet event schedule as coordinated in the pre-bid meeting.

When is the mandatory pre-bid meeting for this Pulwama tender?

Pre-bid meeting is mandatory as per buyer terms to discuss festival logistics and venue specifics. Attendees should register and participate to clarify scope, timelines, and delivery expectations for banner, printing, stalls, refreshments, and PA system.

What is the scope of works under the festival procurement in Pulwama?

Scope includes banner flex display (6x4 ft), 24x36 inch posters, stall and stage setup, ground hire, refreshments (tea, snacks, lunch), prizes for students, PA system, and engagement of local folk artists; all to be coordinated with festival schedule.

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