Indian Army Tentage Service Tender - Social Gathering & Equipment Rentals 2026
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a lumpsum Tentage Service contract covering social gatherings, including tenting, flooring, lighting, theme installations, decoration, furniture & equipment rental, power supply, logistics, maintenance, safety measures and dismantling. Estimated value is ₹1,300,000 with site survey and pre-bid meeting mandatory. Bidders must attend the pre-bid, demonstrate three-language proficiency (Hindi, English, Punjabi) for attendants and catering staff, and comply with Udyam services NIC code authorisation. Local seller preference applies when parameters match. A single consolidated service scope is expected, with risk and cost coverage baked into a inclusive price.
Technical Specifications & Requirements
- Service scope: Lumpsum catering and event support including manpower, transport, consumables, cleaning, taxes and incidental expenses.
- Experience: Minimum 3 years in bid-demanding items/services; OEM/ bidders must have 3-year turnover and provide ITR.
- Documentation: Upload Aadhaar, PAN, GST; NEFT mandate; last three GST challans; bank solvency report; non-blacklist and non-liquidation certificates; registered office or service center in Chandigarh/Mohali/Panchkula for timely support.
- Hygiene & safety: High standards of personal hygiene, dining area sanitation, waste disposal, and medical fitness certificates for food-handling personnel.
- Personnel: Adequate trained staff; immediate replacement for absentees; strict waste management; maintenance of cleanliness post-service.
- Compliance: Attending pre-bid, site survey, and adherence to 25% scope variation at contract issuance; price inclusive of all costs.
Key Specifications
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Service type: lumpsum catering and event support for tentage, flooring, lighting, décor, furniture and equipment rentals, power supply, logistics, maintenance and safety.
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Experience: minimum 3 years in bid-demanding items/services; 3-year turnover and ITR.
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Documentation: Aadhaar, PAN, GST, NEFT mandate; last 3 GST challans; bank solvency report; non-blacklist & non-liquidation certificate.
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Location requirements: registered office/service center in Chandigarh, Mohali or Panchkula for timely service support.
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Hygiene and safety: medical fitness certificates for food-handling staff; waste management and sanitation standards.
Terms & Conditions
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25% variation in scope or duration allowed with consent; lumpsum pricing must cover all costs
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Mandatory pre-bid meeting and site survey; non-attendance may disqualify
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Compliance with hygiene, medical fitness, waste management and timely service
Important Clauses
Payment Terms
Prices must be all-inclusive; no separate charges for manpower, transport or incidental expenses; NEFT payments likely per standard Army terms.
Delivery Schedule
Lumpsum contract with event-based delivery; site survey required; replacement manpower to be provided immediately.
Penalties/Liquidated Damages
Not specified; adherence to service levels, hygiene and timely delivery is mandatory; potential penalties for non-compliance implied.
Bidder Eligibility
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Minimum 3 years of experience in bid-demanding catering/event services
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3-year turnover and ITR available; OEM/bidder authorization under NIC code via Udyam certificate
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Registered office/service center in Chandigarh, Mohali, or Panchkula; timely service capability
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | AGGARWAL & CO. Under PMA | 24-09-2026 23:08:55 | |
| 2 | GLOBAL INFRA Under PMA | 24-09-2026 11:23:00 | |
| 3 | M.R. CHAUDHARY HAND EMBROIDERY & ARMY STORE Under PMA | 23-09-2026 12:44:19 | |
| 4 | SHARMA ENTERPRISES Under PMA | 23-09-2026 12:11:19 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AGGARWAL & CO. Under PMA | Item Categories : Tentage Service Lumpsum Based - Social Gatherings; Floorings, Lighting, Tent Rentals, Theme Based I | |
| L2 | SHARMA ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Social Gatherings; Floorings, Lighting, Tent Rentals, Theme Based I | |
| L3 | GLOBAL INFRA( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Social Gatherings; Floorings, Lighting, Tent Rentals, Theme Based I | |
| L4 | M.R. CHAUDHARY HAND EMBROIDERY & ARMY STORE( MSE Social Category:OBC ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Social Gatherings; Floorings, Lighting, Tent Rentals, Theme Based I |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
20 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tentage Service Lumpsum Based - Social Gatherings; Floorings, Lighting, Tent Rentals, Theme Based Installation, Decoration, Furniture & Equipment Rentals, Power Supply, Logistics & Delivery, Maintenance & Support, Safety Measures, Dismantling and Rem..
Pre-Bid & Qualification
Pre-Bid Date
23-09-2026 18:00:00
Pre-Bid Venue
16 Engineer Bridge Regiment, 134107
Delivery Details
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Panchkula | Panchkula | - | - | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-9931829.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
Required Documents
GST certificate
PAN card
Aadhaar
NEFT mandate
Last 3 GST challans
Bank solvency certificate
Non-blacklist & non-liquidation certificate
Medical fitness certificates for food-handling personnel
Experience certificates and turnover/I TR
OEM authorization (if applicable)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for tentage service tender in India Army 2026
Bidders should attend the mandatory pre-bid meeting and site survey, prepare inclusive lumpsum pricing covering manpower, transport, consumables and taxes, and upload Aadhaar, PAN, GST along with NEFT mandate and last three GST challans. Ensure 3-year turnover, ITR and bank solvency document; comply with hygiene and waste management standards.
What documents are required for tentage service tender submission
Required documents include Aadhaar, PAN, GST certificate, last three GST challans, NEFT mandate, bank solvency certificate, non-blacklist certificate, ITR for turnover, and OEM authorization if applicable. Upload proof of 3-year experience and registered office in Chandigarh/Mohali/Panchkula for timely support.
What are the eligibility criteria for catering and event services
Eligibility requires minimum 3 years of relevant experience, 3-year turnover with ITR, Udyam NIC service code authorization, medical fitness certificates for staff, and a registered service center in the tri-city to ensure timely support.
What is the estimated value and scope of the tentage tender
Estimated value is ₹1,300,000 for lumpsum catering and event support, including tentage, flooring, lighting, décor, furniture, power, logistics, maintenance and safety measures with inclusive pricing.
How is payment processed for this Indian Army tender
Payment terms are expected to be based on standard Army practice; prices must be inclusive of all costs; NEFT payments are likely after verification of deliverables and compliance with terms, subject to contract conditions.
What pre-bid steps are mandatory for bidders
Mandatory attendance at the pre-bid meeting and completion of a site survey are required. Bidders must demonstrate three-language staff capability, provide necessary registration, and confirm capability for immediate manpower replacement during events.
Where will service support need to be available for this bid
Service center and registered office must be in Chandigarh, Mohali, or Panchkula to ensure timely service and complaint redressal within stipulated timeframes.
What safety and hygiene standards must be met
Contractors must maintain high personal hygiene, proper dining area sanitation, waste disposal arrangements, and medical fitness certificates for food-handling personnel to meet Army hygiene expectations.