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Indian Army Tender for Case Assembly Transmission, Gaskets & Sealing Rings - Kupwara JK 2026

Bid Publish Date

01-Jan-2026, 5:33 pm

Bid End Date

13-Jan-2026, 9:00 am

Location

KUPWARA , JAMMU AND KASHMIR

Progress

Issue01-Jan-2026, 5:33 pm
AwardPending
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Quantity

22

Category

Case Assy Transmission

Bid Type

Two Packet Bid

Categories 16

EXHAUST SYSTEM RUBBER GASKET GEAR BOX AXLE BOX SEALS BOX SEALING RING FILTER RETAINERS GEAR BEARINGS BUSHINGS AND GEARS BARITONE HORNS FLANGE RING WORM GEAR GASKETS AND SEALS KOPARAPAK

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of multiple mechanical components including Case Assembly Transmission, Hallow Tubes ZF Gear Box, Set of Gasket, Sealing Ring, Bearing Tapper Roller, Seal Oil, Handle Door, and Flange Joint in Kupwara, Jammu & Kashmir. Estimated value and exact quantities are not disclosed; however, the contract allows a ±25% quantity variation at the time of award and during the contract term. The tender emphasizes sample approval prior to bulk manufacture, with a 5-day window for submission of 5 advance samples and subsequent modification cycles. Unique terms include conditional delivery timelines tied to sample approval and potential re-sampling or termination for major deviations. This opportunity targets suppliers with robust mechanical fabrication and servo-grade components experience.

Technical Specifications & Requirements

  • Product/Service names: Case Assembly Transmission, Hallow Tubes ZF Gear Box, Set of Gasket, Sealing Ring, Bearing Tapper Roller, Seal Oil, Handle Door, Flange Joint
  • Quantity: Variable (up to +25% during contract); exact quantities not disclosed
  • Delivery: Contingent on advance sample approval; delay in approval may refactor delivery period without LD
  • Sample process: 5 samples within 5 days of award; modifications provided within 5 days
  • Compliance: Must follow contract framework for sample approval; bulk supply to match approved sample
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation; bank-certified
  • Condition: If samples fail, buyer may require fresh samples or terminate
  • No explicit standards listed; emphasis on adherence to approved sample and contract specifications

Terms, Conditions & Eligibility

  • EMD/Performance: Not explicitly stated; contract terms allow delivery time extension with quantity variation up to 25%
  • Payment: Not specified in provided terms; sample and bulk supply alignment required
  • Delivery: Default period linked to original delivery order; extended time calculated per option clause
  • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation
  • Sample clause risk: Delays in buyer approval impact delivery timeline; non-conforming samples may lead to termination
  • Warranty/defects: Not specified; termination rights reserved for major deviations
  • Eligibility: Experience in mechanical assemblies and supply of similar components recommended; no explicit numeric thresholds

Key Specifications

  • Product names: Case Assembly Transmission; Hallow Tubes ZF Gear Box; Set of Gasket; Sealing Ring; Bearing Tapper Roller; Seal Oil; Handle Door; Flange Joint

  • Quantity: Not disclosed; permissible +25% variation at contract award and during currency

  • Sample requirement: 5 advance samples within 5 days of award; approval/modification timeline 5 days

  • Delivery: Tied to approved samples; potential delivery period refixation for delays

  • Documentation: PAN, GSTIN, Cancelled Cheque; EFT Mandate; vendor code creation

  • Standards: Not explicitly specified in tender data; emphasis on contractual conformity to approved sample

Terms & Conditions

  • Quantity flexibility up to 25% at award and during contract

  • Advance sample approval required before bulk manufacturing

  • Delivery timeline refixation if buyer delays sample approval

Important Clauses

Payment Terms

Not specified; payment terms to be defined in contract; ensure alignment with supply of bulk goods post sample approval

Delivery Schedule

Delivery starts after last date of original delivery order; extended delivery period applies with calculation (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; termination possible for major deviations in sample or contract specifications

Bidder Eligibility

  • Experience in supplying mechanical transmission components and related assemblies

  • Ability to comply with sample-based approval before bulk production

  • Demonstrated financial capability to handle contract with up to 25% quantity variation

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Posted: 13 January 2025
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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Case Assy Transmission LV7/MG 1 nos buyer@236 16
2 Hallow Tubes ZF Gear Box LV7/STLN 1 nos buyer@236 16
3 Set of Gasket LV7/TMB 10 nos buyer@236 16
4 Sealing Ring LV7/TMB 4 nos buyer@236 16
5 Bearing Tapper Roller LV7/MG 2 nos buyer@236 16
6 Seal Oil LV7/SML 1 nos buyer@236 16
7 Handle Door LV7/SML 1 nos buyer@236 16
8 Flange Joint AV-15 2 nos buyer@236 16

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

Vendor Code Creation documentation

6

Advance sample submission documentation (5 samples within 5 days of award)

7

Certificate of incorporation / company registration (if applicable)

8

Any prior experience certificates related to Case Assembly Transmission or related components

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the Case Assembly Transmission tender in Kupwara Jammu & Kashmir 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate, and vendor code creation documents. Prepare advance sample submissions (5 samples within 5 days of award) and align bulk manufacturing with buyer-approved samples. Ensure capability to handle ±25% quantity variation and adhere to contract delivery terms after sample approvals.

What documents are required for submission in this Indian Army procurement in Jammu & Kashmir?

Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and vendor code creation documents. Include any company registration or incorporation proof and prior experience certificates related to transmission components. Samples documentation and compliance with sample approval timelines are also necessary.

What are the sample submission requirements for advance approval in this tender?

The contractor must submit 5 advance samples within 5 days of contract award. The buyer will approve or request modifications within 5 days. Non-conformity may lead to fresh samples or contract termination; delayed approval may refactor the delivery period without liquidated damages.

What is the quantity variation clause for this procurement in Kupwara?

The Purchaser reserves the right to increase or decrease the quantity by up to 25 percent at the time of contract placement and during currency at contracted rates. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Which components are included under the Category for this Army tender in Jammu & Kashmir?

Components include Case Assembly Transmission, Hallow Tubes ZF Gear Box, Set of Gasket, Sealing Ring, Bearing Tapper Roller, Seal Oil, Handle Door, and Flange Joint, for mechanical and armored-related applications. Specific quantities are not disclosed; emphasis on sample approvals and contract conformity.

What standards or certifications are required for bidders in this procurement?

Explicit standards are not listed in the provided data. Emphasis is on compliance with contract specifications and timely sample approval. Prepare documentation demonstrating technical capability in transmission components and related assemblies, plus standard financial documentation (PAN, GSTIN, EFT Mandate).

When is delivery expected after sample approval for bulk manufacturing?

Delivery period starts after the last date of the original delivery order and can extend with the option clause. If sample approval is delayed by the buyer, the delivery period is refixed without LD for the delay period; ensure readiness for timely manufacturing once approved.

What is required for vendor code creation in this Army tender in JK?

Bidders must provide PAN, GSTIN, Cancelled Cheque, and EFT Mandate; this enables vendor code creation. Ensure company applies for vendor code promptly and maintains updated banking and tax details to avoid bid disqualification.