Hindustan Aeronautics Limited Shoe & Gear Procurement Tender Bangalore 2026 - HAL ARDC Items Compliance & Sample Clause
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Tender Overview
Organization: Hindustan Aeronautics Limited (HAL) – Department of Defence Production. Product category: assorted gear and clothing including boots, socks, caps, belts, lanyards, polishes, torches, rain gear, woolen garments, and related accessories. Location: Bangalore, Karnataka (HAL Aircraft Research and Design Centre, Marathahalli). Quantity/Value: 22 BOQ items; exact quantities not disclosed; sample required prior to bulk supply. Context: vendor compliance with HAL procurement terms; prior acceptance of one sample item before scaling to bulk orders. Key differentiator: mandatory sample submission and delivery at HAL ARDC Bangalore; option clause for quantity variation up to 50% with extended delivery under contract.
Technical Specifications & Requirements
- Delivery & Installation: Delivery at HAL ARDC, Marathahalli, Bengaluru; installation (if in scope) to be performed at consignee address.
- Documentation & Compliance: Submit PAN, GSTIN, cancelled cheque, EFT mandate; invoice in consignee name with GSTIN; GST will be reimbursed as actuals or at applicable rate, whichever is lower.
- Sample Clause: supply one sample of each item before bulk supply; HAL acceptance required prior to bulk delivery.
- Procurement Scope: 22 items including apparel, footwear, accessories, and equipment; no explicit technical specs provided in data.
- Option Clause: quantity may be increased/decreased by up to 50% at contract time with proportional delivery time adjustments.
Terms, Conditions & Eligibility
- EMD/Security: Not specified in data; bidders must be prepared to engage per HAL terms.
- GST/Tax: GST implications borne by bidder; HAL reimbursement as per actual or lower applicable rate.
- Vendor Code Creation: Provide PAN, GSTIN, cancelled cheque, EFT mandate with bid.
- Liability & Subcontracting: No unauthorized assignment or subcontracting; joint liability remains with seller.
- Invoicing: GST invoice uploaded on GeM with GST portal payment confirmation.
- Sample Requirement: one sample per item before bulk supply; bulk supply post-acceptance.
Key Specifications
-
22 total items spanning shoe brush, woolen socks, lanyard blue, beret cap, peak cap, 40 g black boot polish, 1.5V torch, mosquito coil, Brasso brass polish 200 ml, Lattha standard size, whistle, name plate, cap badge, shoulder badge, water bottle 1 L, rain coat with cap, woolen jersey, long rubberized gum boots, jungle/hunter shoes, black leather belt with buckle, 3-cell torch, heavy wool great coat.
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No explicit technical standards provided in tender data.
Terms & Conditions
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Sample must be supplied for each item before bulk delivery
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Delivery address: HAL Aircraft Research and Design Centre, Bengaluru
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Option clause allows +/-50% quantity change with proportional delivery time
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Invoice to the consignee with GSTIN; GST reimbursed per actuals or lower rate
Important Clauses
Payment Terms
GST payment terms: bidder bears GST; HAL reimburses GST as actuals or at applicable lower rate; invoice to consignee with GSTIN
Delivery Schedule
Delivery to commence from the last date of original delivery order; additional delivery time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; option clause implies schedule-based delivery penalties if delayed
Bidder Eligibility
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Submit PAN, GSTIN, cancelled cheque, and EFT mandate
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Provide one item sample before bulk supply
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Invoice in consignee name with GSTIN; GST portal payment confirmation
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No sub-contracting or assignment without prior HAL consent
Tender Data
Bid Details
Quantity
1034
Category
Shoe brush
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Shoe brush , Wollen socks , Lanyard blue , Beret cap , Peak cap , Boot polish 40 grams black , Pentorch 1 point 5v battery , Mosquito coil , brasso brass polish 200 ml , Lathi Latta standard size , whistle , Name plete , Cap badge , Shoulder badge , Water bottle 1ltr capacity , Rain coat with cap duck back , Jerssy woolen , Gum boots long rubberised , jungle or hunter shoes , Leather belt black buckle , Torch 3 cells , Great coat woolen
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
BANGALORE CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BANGALORE CITY | BANGALORE CITY | - | - | 34 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-9932394.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
21-Oct-2026, 3:30 am
Opening Date
22-Oct-2026, 3:30 am
Bill of Quantities (BOQ)
22 Items Sign in to view GEM price trends Sign in for GEM prices
Shoe brush
Shoe brush
Wollen socks
Wollen socks
Lanyard blue
Lanyard blue
Beret cap
Beret cap
Peak cap
Peak cap
Boot polish 40 grams black
Boot polish 40 grams black
Pentorch 1 point 5v battery
Pentorch 1 point 5v battery
Mosquito coil
Mosquito coil
brasso brass polish 200 ml
brasso brass polish 200 ml
Lathi Latta standard size
Lathi Latta standard size
whistle
whistle
Name plete
Name plete
Cap badge
Cap badge
Shoulder badge
Shoulder badge
Water bottle 1ltr capacity
Water bottle 1ltr capacity
Rain coat with cap duck back
Rain coat with cap duck back
Jerssy woolen
Jerssy woolen
Gum boots long rubberised
Gum boots long rubberised
jungle or hunter shoes
jungle or hunter shoes
Leather belt black buckle
Leather belt black buckle
Torch 3 cells
Torch 3 cells
Great coat woolen
Great coat woolen
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Shoe brush | Shoe brush | 34 | nos | ardcmanagerstores2 | 30 | |
| 2 | Wollen socks | Wollen socks | 30 | nos | ardcmanagerstores2 | 30 | |
| 3 | Lanyard blue | Lanyard blue | 30 | nos | ardcmanagerstores2 | 30 | |
| 4 | Beret cap | Beret cap | 31 | nos | ardcmanagerstores2 | 30 | |
| 5 | Peak cap | Peak cap | 28 | nos | ardcmanagerstores2 | 30 | |
| 6 | Boot polish 40 grams black | Boot polish 40 grams black | 272 | nos | ardcmanagerstores2 | 30 | |
| 7 | Pentorch 1 point 5v battery | Pentorch 1 point 5v battery | 240 | nos | ardcmanagerstores2 | 30 | |
| 8 | Mosquito coil | Mosquito coil | 180 | nos | ardcmanagerstores2 | 30 | |
| 9 | brasso brass polish 200 ml | brasso brass polish 200 ml | 30 | nos | ardcmanagerstores2 | 30 | |
| 10 | Lathi Latta standard size | Lathi Latta standard size | 20 | nos | ardcmanagerstores2 | 30 | |
| 11 | whistle | whistle | 19 | nos | ardcmanagerstores2 | 30 | |
| 12 | Name plete | Name plete | 20 | nos | ardcmanagerstores2 | 30 | |
| 13 | Cap badge | Cap badge | 10 | nos | ardcmanagerstores2 | 30 | |
| 14 | Shoulder badge | Shoulder badge | 10 | nos | ardcmanagerstores2 | 30 | |
| 15 | Water bottle 1ltr capacity | Water bottle 1ltr capacity | 10 | nos | ardcmanagerstores2 | 30 | |
| 16 | Rain coat with cap duck back | Rain coat with cap duck back | 10 | nos | ardcmanagerstores2 | 30 | |
| 17 | Jerssy woolen | Jerssy woolen | 10 | nos | ardcmanagerstores2 | 30 | |
| 18 | Gum boots long rubberised | Gum boots long rubberised | 10 | nos | ardcmanagerstores2 | 30 | |
| 19 | jungle or hunter shoes | jungle or hunter shoes | 10 | nos | ardcmanagerstores2 | 30 | |
| 20 | Leather belt black buckle | Leather belt black buckle | 10 | nos | ardcmanagerstores2 | 30 | |
| 21 | Torch 3 cells | Torch 3 cells | 10 | nos | ardcmanagerstores2 | 30 | |
| 22 | Great coat woolen | Great coat woolen | 10 | nos | ardcmanagerstores2 | 30 |
Categories
13
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Required Documents
GST Registration Certificate
PAN Card
Cancelled Cheque
EFT Mandate certified by Bank
GSTIN copy
Technical bid documents
OEM authorizations (if applicable)
Sample submittal documentation for each item
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for HAL Bengaluru gear tender 2026 with sample requirement?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate with the bid; supply one sample per item before bulk supply; ensure GST is handled per HAL reimbursement rules and invoice in consignee name with GSTIN.
What documents are required for HAL ARDC procurement Bengaluru gear?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate; GST certificate; technical bid; OEM authorizations if applicable; and GST portal payment screenshot for invoicing compliance.
What is the delivery address for HAL Aircraft Research and Design Centre orders?
Delivery is to HAL ARDC, Marathahalli Post, Bengaluru 560037; delivery occurs after sample acceptance and applicable order placement, with potential quantity variation up to 50%.
What are the payment terms for HAL Bengaluru gear supply?
Invoices must be raised in the consignee name with GSTIN; HAL reimburses GST as actuals or at the lower applicable rate; payment follows standard HAL GeM process after invoice verification.
How does the 50% quantity option clause affect HAL procurement?
HAL may increase or decrease order quantity up to 50% at contract time; delivery time adjusts proportionally based on the original period, with a minimum of 30 days.
What specs exist for HAL 22 item apparel and gear tender in Bengaluru?
The tender lists 22 items including caps, socks, belts, coats, polishes, torches, and rain gear; no explicit ISI/ISO standards provided in the data; sample acceptance is mandatory before bulk supply.
What is required to submit for invoice validation with GST in HAL tender?
Upload scanned GST invoice and GST portal payment confirmation on GeM; ensure GSTIN matches consignee details; payment follows HAL terms post verification.