Hindustan Petroleum Corporation Ltd Goods Tender 2026 HPCL Procurement Supply of Goods with 25% Quantity Option - India
Bid Publish Date
15-Oct-2026, 8:39 am
Bid End Date
24-Oct-2026, 5:00 pm
Location
Progress
Key Highlights
- • HPCL procurement of goods with 25% quantity variation allowed at contract time
- • GST handling: bidder bears GST; reimbursement as actuals or lower applicable rate
- • Vendor-code establishment documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • Invoicing requirement: invoice in consignee name with consignee GSTIN
- • BOQ contains 13 items but specific details are not disclosed yet
Tender Overview
Hindustan Petroleum Corporation Ltd (HPCL) has issued a goods procurement tender inviting suppliers to supply specified goods under a scope limited to the supply of goods. The tender includes an option to increase or decrease the bid quantity by up to 25% at contract placement and during the currency of the contract. Bidders must prepare for GST considerations and submit essential vendor-code documents including PAN, GSTIN, Cancelled Cheque, and an EFT Mandate. The invoice must be raised in the name of the consignee with the consignee GSTIN. The BOQ lists 13 items, currently shown as Not Available, indicating potential yet-to-be-specified item details. This procurement is positioned as a straightforward goods supply contract with emphasis on compliance, invoicing, and flexibility in quantities. HPCL’s ATC terms require bidders to align with the option clause and delivery-time calculations, ensuring readiness for contractual adjustments.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods (no services).
- Quantity flexibility: Option to increase/decrease quantity up to 25% of bid/contracted quantity; delivery period adjustments based on additional time formula with minimum 30 days.
- GST guidance: Bidder to determine GST applicability; reimbursement as actuals or at applicable rates (whichever is lower).
- Vendor-code documents: Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Invoicing: Invoice in the name of the consignee with the consignee GSTIN.
- BOQ status: 13 items listed; current details not disclosed.
Terms & Eligibility
- Scope clause: Only supply of goods; price to include all costs.
- ATC terms: Adhere to buyer-uploaded ATC document; bid must reflect option-quantity provisions.
- Delivery terms: Delivery timeline linked to original and extended periods per option clause; minimum 30 days for additional time.
- GST compliance: Respondent bears GST applicability; HPCL reimburses per actuals or lower applicable rate.
- Documentation: Provide required bidder documents for vendor-code creation (PAN, GSTIN, Cancelled Cheque, EFT Mandate).
- Invoicing rule: Invoice to be issued in consignee name with GSTIN of consignee.
Key Specifications
-
Scope: Only supply of goods
-
Quantity flexibility: ±25%
-
Delivery period adjustment formula: (Increased quantity ÷ Original quantity) × Original delivery period with min 30 days
-
GST guidance: bidder to determine GST and HPCL reimbursement at actuals or lower rate
-
Invoicing: consignee name with consignee GSTIN
Terms & Conditions
-
Option Clause allows ±25% quantity variation during contract
-
GST to be determined by bidder; reimbursement as actuals or lower rate
-
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate for vendor-code
Important Clauses
Payment Terms
GST reimbursement basis and invoicing in consignee name with consignee GSTIN; payments aligned to contract terms in ATC.
Delivery Schedule
Delivery period extends with option clause; minimum 30 days for additional time; schedule tied to original delivery period.
Penalties/Liquidated Damages
Not specified in provided data; refer to ATC for LD terms if any.
Bidder Eligibility
-
Evidence of being able to supply goods and meet GST/Nodal requirements
-
Ability to issue invoices to consignee with consignee GSTIN
-
Capability to handle 25% quantity variation during contract
Tender Data
Bid Details
Quantity
26
Category
10
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
10 , 20 , 30 , 40 , 50 , 60 , 70 , 80 , 90 , 100 , 110 , 120 , 130
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
56
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rishad Ahammed K | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 2 | 56 | - |
Authority Records
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Documents 5
GeM-Bidding-10024995.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
10
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
20
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
30
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
40
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
50
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
60
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
70
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
80
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
90
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
100
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
110
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
120
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
130
Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 10 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 2 | 20 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 3 | 30 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 4 | 40 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 5 | 50 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 6 | 60 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 7 | 70 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 8 | 80 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 9 | 90 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 10 | 100 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 11 | 110 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 12 | 120 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 | |
| 13 | 130 | Please refer Buyer Specific Additional Terms and Condition Document for detailed Item Line Description | 2 | each | rishadahammed | 56 |
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Required Documents
PAN Card copy
GSTIN certificate copy
Cancelled cheque copy
EFT Mandate certified by Bank
Vendor-code creation documents as per ATC
Invoice to be issued in consignee name with GSTIN
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to participate in HPCL goods tender procurement 2026 in India?
Bidders should prepare vendor-code documents (PAN, GSTIN, Cancelled Cheque, EFT Mandate) and ensure invoicing is in the consignee’s name with their GSTIN. The tender allows ±25% quantity variation at contract and during execution; review ATC terms and be ready to adjust delivery timelines accordingly.
What documents are required for HPCL vendor-code creation bid?
Submit PAN Card copy, GSTIN certificate, Cancelled Cheque, and an EFT Mandate certified by the bank. These documents enable vendor-code creation and lawful invoicing under HPCL procurement terms.
What are the payment terms and GST implications for HPCL tender?
GST is to be self-assessed by the bidder; HPCL reimburses GST at actuals or the applicable rate, whichever is lower. Ensure the invoice is raised in the consignee’s name with the consignee GSTIN to avoid payment delays.
How does the 25% quantity option affect delivery for HPCL?
The option clause permits quantity adjustments up to 25% at contract signing and during currency. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the invoicing requirement for HPCL goods supply contract?
Invoices must be issued in the consignee’s name and display the consignee’s GSTIN. This ensures correct tax handling and timely processing under HPCL procurement.
Where can I find item specifics for the HPCL BOQ 13 items?
The BOQ lists 13 items, but current item details are not disclosed. bidders should await the ATC and tender documents for item-level specifications and quantity commitments.