Western Railway Ratlam cab & taxi hiring tender 2026 SUV 1500 km 320 hrs IS 550 compliant
Bid Publish Date
18-Jun-2026, 6:46 pm
Bid End Date
24-Jul-2026, 9:00 am
EMD
₹32,400
Value
₹16,19,676
Location
Progress
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Brand/OEM requirements: SUV category vehicles; no explicit brand requirement
- • Technical standards: IS 550 or equivalent not specified; focus remains on service delivery and 24x7 support
- • Special clauses: 25% quantity/duration adjustment; FDR-based EMD/Performance Security allowed
- • Critical eligibility: 3-year experience window; minimum 35% of bid value demonstrated in a single similar contract
- • Warranty/AMC: Not specified; service contract terms imply ongoing support during contract tenure
- • Penalties/LD: 25% scope/duration adjustment; penalties to be defined per GeM/GCC norms
- • Delivery requirements: 24x7 outstation service; monthly kilometers/hrs cap and dynamic scope allow
- • Submission: EMD via online or FDR; hardcopy delivery within 15 days post award
Categories
1
Tender Overview
Western Railway, Ratlam (Madhya Pradesh) invites bids for Monthly Basis Cab & Taxi Hiring Services in SUV category, covering 1500 km x 320 hours with outstation 24x7 support. Estimated value: ₹1,619,676; EMD: ₹32,400. No BOQ items are listed. This procurement targets reliable transport providers capable of operating under central government/state government/PSU frameworks. A key differentiator is the 24x7 outstation service and fixed monthly driving hours paired with kilometer limits. The contract allows quantity/duration adjustments up to 25% and accepts FDR-based EMD/Performance Security. Work experience must demonstrate at least one similar contract in the last three financial years.
Technical Specifications & Requirements
- Service: Monthly cab and taxi hire for SUV category
- Coverage: 1500 km and 320 driving hours per month with 24x7 outstation support
- Location: Ratlam, Madhya Pradesh; transport for Western Railway operations
- EMD: ₹32,400; alternative: FDR as allowed; FDR/endorsement process with submission and hardcopy delivery timelines
- Eligibility: Completed a similar single service contract in last three financial years worth at least 35% of advertised bid value; acceptable sources include central govt/state govt/PSU, with specific senior management authorization for large private companies
- Compliance: Outstation service requirements, 24x7 availability, and billing aligned to monthly cycles
- Documentation: EMD/BDP options; FDR submission with authenticity verification; acceptance of FDR in favor of Sr DFM Ratlam
- Risk/Penalty: Contractual adjustments up to 25%; performance security to be provided as prescribed by GeM terms
Terms, Conditions & Eligibility
- EMD: ₹32,400 or fixed/deed of FDR as per terms; submit with bid and hardcopy within set timelines
- Experience: At least one similar contract in last three financial years; value must be 35% of bid value
- Eligibility: Work with governments or PSEs; private certificate not accepted for key experience
- Delivery/Operation: 24x7 outstation capability; SUV category vehicles; monthly billing cycle
- Payment terms: As per GeM/organization norms; ensure compliance with contract renewal processes
- Documentation: GST, PAN, experience certificates, financials, and merchantable EMD proof, OEM authorizations if applicable
Key Specifications
-
Service: Monthly cab & taxi hiring for SUV category
-
Coverage: 1500 km and 320 hours per month
-
Outstation support: 24x7 availability
-
EMD: ₹32,400 or acceptable FDR format
-
Experience: Minimum one similar contract in last 3 financial years worth at least 35% of bid value
Terms & Conditions
-
EMD and security deposit may be furnished via fixed deposit receipt or standard EMD; ensure delivery of hardcopy within deadlines
-
Flexibility up to 25% change in quantity or duration after contract issue
-
Eligibility requires government/PSU experience; private company experience accepted only with appropriate turnover and authorization
-
Delivery terms include 24x7 outstation support and monthly kilometre/hour targets
Important Clauses
Payment Terms
Payment follows GeM/Government procurement norms; not explicitly detailed here, ensure monthly invoicing with acceptance
Delivery Schedule
24x7 outstation service with 1500 km monthly & 320 hours; scope may adjust up to 25% by buyer
Penalties/Liquidated Damages
Penalties may be applied per GCC/GeM terms for non-compliance; exact rate not specified
Bidder Eligibility
-
Minimum of one similar single service contract completed in last 3 financial years
-
Contract value of similar work must be at least 35% of advertised bid value
-
Experience certificates from public sector or private entities with proper authorization; private individuals not accepted
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - SUV; 1500 km x 320 hours; Outstation 24*7
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Delivery Locations
1
Delivery Cities
Ratlam
Delivery Pincodes
457001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Narendra Moyal | 457001,DRM OFFICE, DO BATTI CHORAHA RATLAM-457001 | Ratlam | Madhya Pradesh | 457001 | 1 | - | Duration in Months for which service is required : 36 |
Authority Records
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Documents 5
GeM-Bidding-9489335.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar contracts in last 3 financial years
Financial statements of the bidder
EMD submission proof (online or FDR as allowed)
Technical bid documents and compliance certificates
OEM authorizations (if applicable) and vehicle fleet details
Any authorization from the organization for FDR submission
Corrigendum Updates
4 Updates Update
Extended Deadline
24-Jul-2026, 9:00 am
Opening Date
24-Jul-2026, 9:30 am
Update
Extended Deadline
16-Jul-2026, 9:00 am
Opening Date
16-Jul-2026, 9:30 am
Update
Extended Deadline
14-Jul-2026, 9:00 am
Opening Date
14-Jul-2026, 9:30 am
Update
Extended Deadline
13-Jul-2026, 9:00 am
Opening Date
13-Jul-2026, 9:30 am
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Western Railway Ratlam SUV taxi tender 2026?
To bid, submit EMD of ₹32,400 or an approved FDR, provide GST/PAN, and supply detailed experience certificates showing a similar contract worth at least 35% of the bid value in the last three financial years. Include fleet details and 24x7 outstation capability.
What documents are required for cab hire tender in Ratlam?
Required documents include GST certificate, PAN, financial statements, experience certificates of similar contracts, EMD proof (online or FDR), fleet details, and OEM authorizations if applicable. Submit technical bid and ensure hardcopy FDR delivery within 15 days of award.
What are the key technical specs for SUV cab hiring in this tender?
Key specs cover 1500 km monthly and 320 hours per month, 24x7 outstation support, and SUV category vehicles. There are no explicit IS/ISO vehicle standards listed; emphasis is on service delivery and reliability.
What is the EMD amount and acceptable security options?
EMD is ₹32,400; bidders may also use Fixed Deposit Receipt (FDR) drawn in favor of Sr DFM Ratlam. The bank must certify withdrawal conditions, and the FDR must be uploaded with bid and delivered in hardcopy post-award.
What eligibility criteria ensure bid qualification for government contracts?
Eligibility requires completion of a similar contract in the last three financial years, value at least 35% of the bid value, and experience with central/state government or PSU units. Private certificates alone are not accepted.
How does the 25% scope adjustment clause affect the contract?
The buyer may increase/decrease contract quantity or duration up to 25% at issue time, and after issuance, adjustments remain limited to 25%. Lumpsum contracts may permit scope/value increase with seller consent.
When is a hardcopy EMD/FDR submission required post-award?
The bidder must deliver the original EMD/FDR hardcopy to the Buyer within 15 days of award. Scanned proof is required with the bid alongside online submission.
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Documents 5
GeM-Bidding-9489335.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS