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Hindustan Petroleum Corporation Ltd Office Consumables & Equipment Tender India 2026 - General Supplies, Access Control & RFID Installation

Bid Publish Date

09-Mar-2026, 10:50 pm

Bid End Date

20-Mar-2026, 10:00 am

Progress

RA
Issue09-Mar-2026, 10:50 pm
Reverse AuctionCompleted
Award25-May-2026, 12:22 pm
Explore all 4 tabs to view complete tender details

Quantity

13741

Category

SUP and FIX DOOR CLOSURE AUTOMATIC

Bid Type

Two Packet Bid

Key Highlights

  • Broad item scope across 70 BOQ items including consumables, equipment, and RFID/Access Control related works
  • Quantity flexible: up to 25% increase/decrease at contract formation and during currency
  • Delivery time extension formula: (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
  • No explicit technical standards provided; focus on stock-keeping, compatibility with HPCL operations, and installation capability
  • Inclusion of RFID/access control system installation indicates potential service components beyond pure goods
  • HPCL procurement across multiple facilities; nationwide scope implied

Categories 62

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a broad range of office consumables and equipment, spanning stationery, kitchenware, safety gear, cleaning supplies, and related items. The tender lists 70 items in the BOQ with a diverse category range, including access control system installation and RFID-related services, alongside routine office products. The procurement appears nationwide, with no specific city or state disclosed. The streamlined scope integrates both consumables and select equipment for HPCL facilities, enabling a unified supply contract under one bid. A key differentiator is the inclusion of optional quantity adjustments to accommodate fluctuations in demand across multiple HPCL sites, enabling cost efficiencies and simplified vendor management.

Technical Specifications & Requirements

  • The tender references multiple product families, including general office consumables (tape insulation, paper ream, printed notebooks, sticky notes, tissue papers, coffee/tea powders), kitchen appliances (electric kettles, microwave ovens, dinnerware), cleaning supplies (detergent powder, vacuum cleaner), safety gear (safety shoes), and hardware like access control systems and RFID installation.
  • No explicit numeric technical standards are provided in the data; expectations point to broad stock-keeping, compatibility with HPCL facilities, and service capability for installation-related items (RFID system-related works). The BoQ comprises 70 items, suggesting a mixed procurement of goods and potentially services. The buyer’s terms include a flexible quantity clause and extended delivery planning.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity at the time of order and during the currency of the contract at contracted rates.
  • Delivery: Delivery period calculations align with last date of original delivery order and extend proportionally, minimum 30 days, with extension up to original delivery period.
  • Compliance: Bidders must adhere to option-driven delivery adjustments; ensure readiness to scale orders and manage logistics for multiple HPCL sites.
  • Documentation: Submission must include standard bid documents and compliance with the stated terms.

Key Specifications

    • Product/service names: general office consumables, stationery, kitchenware, safety gear, cleaning supplies; access control system installation and RFID-related services
    • BOQ: 70 items listed; quantities unspecified
    • EMD/Estimated value: not disclosed in data provided
    • Delivery: flexible quantity handling with 30-day minimum extension
    • Experience/Compliance: implied need for supplier capability across wide SKU range and potential installation works

Terms & Conditions

  • 25% quantity variation right for HPCL at bid/contract and during contract period

  • Delivery period calculations start from last date of original delivery order with minimum 30 days

  • Bidders must comply with option-driven delivery extensions and potential quantity adjustments

Important Clauses

Delivery Time Extensions

Additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, subject to a minimum of 30 days; extensions may be exercised up to the original delivery period.

Bidder Eligibility

  • Experience in supplying broad range of office consumables or similar procurement for large organizations

  • Financial stability evidenced by audited statements

  • Capability to provide installation-related services for access control or RFID systems if required

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

SUP and FIX DOOR CLOSURE AUTOMATIC , BATTERY , CELL AAA , CELL AA , CELLO TAPE STATIONERY , CARBON PAPER A3 , STICKY NOTE PAD , TISSUE PAPER , HP 88A COMPATIBLE CARTRIDGE , BROOM , GRASS BROOM COCONUT TREE LEAF , DETERGENT POWDER , TISSUE PAPER SOFT DINING , DETTOL HANDWASH MISC , FACIAL TISSUE BOX , GREEN TEA , TEA POWDER FOR OFFICE PURPOSE , SUGAR FOR OFFICE PURPOSE , TEA PREMIX POWDER CARDAMOM , SKIMMED MILK POWDER PACK , COFFEE POWDER , COFFEE INSTANT , DINNER PLATE , CUP and SAUCER , BOROSIL GLASS TUMBLERS GENRAL CONSUMABLE , ELECTRIC KETTLE GENRAL CONSUMABLES , MICROWAVE OVEN , SPLY AND FIXG OF AIR FRESHNER BOTTLE , VACCUM CLEANER , SAFETY SHOES , MIXER GRINDER , IDLI STEAMER BOX , KITCHEN SINK , water SINK , ICE BOWL CRYSTAL , SOUP BOWL GLASS , SOUP SPOON , TAPE INSULATION PVC , TABLE SPOONS , SOLID MENS RAINCOAT , COMBO MOUSE AND KEYBOARD , WATER DISPENSER TYPE , HARD PLASTIC WATER BOTTLES , SCRIBBLING PAD RULED , SPLY AND LAYG OF PLANT SAPLING , REPAIRS JOB COMPANY CAR , BALL PEN , HIRING OF VEHICLE TRAVEL OUTSTATION , MODIFICATION OF EARTH PIT , FOOD PACKETS , VISITOR PASS , SPLY OF ACCESS CONTROL SYSTEM , INSTLN COMMNG OF RFID SYSTEM , HAZARDOUS WASTE DISPOSAL TPT , AMBIENT AIR QUALITY MONITORINGTEST , DG STACK EMISSIONS MONITORING TESTG , AMBIENT NOISE MONITORING , ETP OUTLET TEST , TESTING OF DRINKING WATER , LUX LEVEL MONITORING , CURD NO GST , SUPPLY OF TONED MILK NO GST , PAPER REAM , PRINTED BOOK SINGLE SIDE A4 75GSM 200PAG , PRINTED BOOK DOUBLE SIDE A4 75GSM 200PAGE , A4 one plus one printing , HPCL GATE RECORD , BALL POINT PEN USE AND THROW

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 4

GeM-Bidding-9099560.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 70 Items Sign in for GEM prices

#1

SUP and FIX DOOR CLOSURE AUTOMATIC

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 eac Delivery: 180 days
#2

BATTERY

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 eac Delivery: 180 days
#3

CELL AAA

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 eac Delivery: 180 days
#4

CELL AA

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 eac Delivery: 180 days
#5

CELLO TAPE STATIONERY

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 eac Delivery: 180 days
#6

CELLO TAPE STATIONERY

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 eac Delivery: 180 days
#7

CARBON PAPER A3

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

15 eac Delivery: 180 days
#8

STICKY NOTE PAD

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 pd Delivery: 180 days
#9

TISSUE PAPER

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

100 eac Delivery: 180 days
#10

HP 88A COMPATIBLE CARTRIDGE

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

20 eac Delivery: 180 days
#11

BROOM

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 eac Delivery: 180 days
#12

GRASS BROOM COCONUT TREE LEAF

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

200 eac Delivery: 180 days
#13

DETERGENT POWDER

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

20 kg Delivery: 180 days
#14

TISSUE PAPER SOFT DINING

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

100 eac Delivery: 180 days
#15

DETTOL HANDWASH MISC

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 un Delivery: 180 days
#16

FACIAL TISSUE BOX

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

100 bx Delivery: 180 days
#17

GREEN TEA

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

20 eac Delivery: 180 days
#18

TEA POWDER FOR OFFICE PURPOSE

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

20 kg Delivery: 180 days
#19

SUGAR FOR OFFICE PURPOSE

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

100 kg Delivery: 180 days
#20

TEA PREMIX POWDER CARDAMOM

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5 kg Delivery: 180 days
#21

SKIMMED MILK POWDER PACK

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

25 eac Delivery: 180 days
#22

COFFEE POWDER

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

10 eac Delivery: 180 days
#23

COFFEE INSTANT

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

2 eac Delivery: 180 days
#24

DINNER PLATE

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5 eac Delivery: 180 days
#25

CUP and SAUCER

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5 eac Delivery: 180 days
#26

BOROSIL GLASS TUMBLERS GENRAL CONSUMABLE

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5 eac Delivery: 180 days
#27

ELECTRIC KETTLE GENRAL CONSUMABLES

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 eac Delivery: 180 days
#28

MICROWAVE OVEN

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 eac Delivery: 180 days
#29

SPLY AND FIXG OF AIR FRESHNER BOTTLE

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 eac Delivery: 180 days
#30

VACCUM CLEANER

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 eac Delivery: 180 days
#31

SAFETY SHOES

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

25 eac Delivery: 180 days
#32

MIXER GRINDER

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 eac Delivery: 180 days
#33

IDLI STEAMER BOX

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 eac Delivery: 180 days
#34

KITCHEN SINK

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5 eac Delivery: 180 days
#35

water SINK

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

10 eac Delivery: 180 days
#36

ICE BOWL CRYSTAL

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5 eac Delivery: 180 days
#37

SOUP BOWL GLASS

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5 eac Delivery: 180 days
#38

SOUP SPOON

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

15 eac Delivery: 180 days
#39

TAPE INSULATION PVC

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5 eac Delivery: 180 days
#40

TABLE SPOONS

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5 eac Delivery: 180 days
#41

SOLID MENS RAINCOAT

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 eac Delivery: 180 days
#42

COMBO MOUSE AND KEYBOARD

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

10 eac Delivery: 180 days
#43

WATER DISPENSER TYPE

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 eac Delivery: 180 days
#44

HARD PLASTIC WATER BOTTLES

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

20 eac Delivery: 180 days
#45

SCRIBBLING PAD RULED

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

100 pd Delivery: 180 days
#46

SPLY AND LAYG OF PLANT SAPLING

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 eac Delivery: 180 days
#47

REPAIRS JOB COMPANY CAR

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 ls Delivery: 180 days
#48

BALL PEN

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

25 eac Delivery: 180 days
#49

HIRING OF VEHICLE TRAVEL OUTSTATION

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5,000 km Delivery: 180 days
#50

MODIFICATION OF EARTH PIT

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 eac Delivery: 180 days
#51

FOOD PACKETS

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

300 eac Delivery: 180 days
#52

FOOD PACKETS

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

100 eac Delivery: 180 days
#53

VISITOR PASS

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 eac Delivery: 180 days
#54

SPLY OF ACCESS CONTROL SYSTEM

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 ls Delivery: 180 days
#55

INSTLN COMMNG OF RFID SYSTEM

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

1 eac Delivery: 180 days
#56

HAZARDOUS WASTE DISPOSAL TPT

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

5,000 kg Delivery: 180 days
#57

AMBIENT AIR QUALITY MONITORINGTEST

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

8 eac Delivery: 180 days
#58

DG STACK EMISSIONS MONITORING TESTG

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

8 eac Delivery: 180 days
#59

AMBIENT NOISE MONITORING

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

20 eac Delivery: 180 days
#60

ETP OUTLET TEST

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

4 eac Delivery: 180 days
#61

TESTING OF DRINKING WATER

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

4 qr Delivery: 180 days
#62

LUX LEVEL MONITORING

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

4 eac Delivery: 180 days
#63

CURD NO GST

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

50 kg Delivery: 180 days
#64

SUPPLY OF TONED MILK NO GST

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

300 l Delivery: 180 days
#65

PAPER REAM

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

100 eac Delivery: 180 days
#66

PRINTED BOOK SINGLE SIDE A4 75GSM 200PAG

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

300 eac Delivery: 180 days
#67

PRINTED BOOK DOUBLE SIDE A4 75GSM 200PAGE

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

300 eac Delivery: 180 days
#68

A4 one plus one printing

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

100 eac Delivery: 180 days
#69

HPCL GATE RECORD

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

300 eac Delivery: 180 days
#70

BALL POINT PEN USE AND THROW

AS PER ITEM SPECIFICATIONS DOCUMENT HPCL TENDER DOCUMENT

250 eac Delivery: 180 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement projects

4

Audited financial statements for the last 2-3 years

5

EMD/Security deposit submission document

6

Technical bid documents demonstrating product/service compliance

7

OEM authorizations (if applicable for branded items)

8

Any certifications relevant to safety equipment or office supplies (if mentioned)

Reverse Auction Schedule

Completed

Start

31-Mar-2026, 11:00 pm

End

02-Apr-2026, 9:00 am

Duration: 34 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
S SURENDRA BABU   Under PMA
-17-03-2026 22:06:40
2
S.KUMARESAN CONTRACTOR   Under PMA
-19-03-2026 19:47:54
3
SAMY GRILL WORK & UPVC WINDOWS   Under PMA
-14-03-2026 13:07:41
4
SRI VENKATESWARA ENGINEERS   Under PMA
-17-03-2026 21:52:29

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1S.KUMARESAN CONTRACTOR(MSE,MII)   Under PMA Winner ₹26,10,502Item Categories : SUP and FIX DOOR CLOSURE AUTOMATIC,BATTERY,CELL AAA,CELL AA,CELLO TAPE STATIONERY,CELLO TAPE STATIO
L2S SURENDRA BABU (MSE,MII)   Under PMA₹26,15,103Item Categories : SUP and FIX DOOR CLOSURE AUTOMATIC,BATTERY,CELL AAA,CELL AA,CELLO TAPE STATIONERY,CELLO TAPE STATIO

🎉 L1 Winner

S.KUMARESAN CONTRACTOR(MSE,MII)   Under PMA

Final Price: ₹26,10,502

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for HPCL office consumables tender in India 2026?

Bidders should prepare standard bid documents, provide GST and PAN, attach experience certificates for similar procurement, and submit the Technical bid with product/service compliance. Ensure EMD submission and OEM authorizations if branded items are involved; review the 25% quantity variation clause before submission.

What documents are required for HPCL procurement of office supplies?

Submit GST registration, PAN, audited financials, experience certificates for similar work, EMD/ security deposit proof, technical bid, and OEM authorizations. Include any safety equipment certifications if applicable to the items in the 70-item BOQ.

What are the delivery terms for HPCL 70-item BOQ procurement?

Delivery time is based on the last date of the original delivery order with a minimum 30 days; quantity adjustments up to 25% are permitted during order placement and currency, requiring readiness to scale deliveries across HPCL facilities.

What standards or certifications are needed for HPCL RFID installation tender?

No explicit standards are listed; bidders should demonstrate capability for RFID/access control installation and related services, with documentation showing prior installation experience and safety/compliance where applicable to HPCL sites.

How will quantity variations affect HPCL procurement terms in 2026?

HPCL may increase/decrease bid quantity by up to 25% at contract inception and during the currency; the delivery period adjusts proportionally, maintaining contract rates; bidders must plan scalable logistics and inventory to accommodate swings.

What is the tender’s geographic scope for HPCL office supplies?

Data indicates a nationwide HPCL procurement approach; bidders should be prepared to supply across multiple HPCL facilities in India, with potential site-specific delivery requirements and coordination for installation services.

When is the bid submission deadline for HPCL general suppliesTender 2026?

Deadline specifics are not provided in the data; bidders should monitor HPCL procurement portals and ensure timely EMD submission, GST/PAN compliance, and complete bid packaging according to the stated terms.

What is the role of OEM authorizations in HPCL tender participation?

If branded items are involved, submit OEM authorization letters confirming manufacturing rights for the specific products; this supports compliance under the technical bid and strengthens eligibility for broad SKU supply.