Indian Army Ceremonial Equipment Tender Bareilly Uttar Pradesh 2026 - Iron/Brass Ceremonial Items & Related Structures, 25% Option Clause
Bid Publish Date
18-Sep-2026, 6:40 pm
Bid End Date
01-Oct-2026, 7:00 pm
Location
Progress
RATender Overview
The Indian Army invites bids for a diverse set of ceremonial items and structural fixtures, including iron brass-coated components, brass poles, logo plates (circular and artillery), 2 x 2 ft logos, notice boards for kote, gate top assemblies for qtr guard, black stone flag bases, 16 x 16 ft ceremonial stands, movable entrance gate structures, speaker stands, canopy frames, ceremonial wooden tables, and related items. Located in Bareilly, Uttar Pradesh 243001, this procurement comprises 14 items in total (BOQ shows multiple N/A entries, indicating a broad miscellaneous category). The scope centers on tangible ceremonial infrastructure rather than generic equipment. A key bid feature is the option clause allowing up to 25% quantity variation at contracted rates and the possibility of extension with a minimum effective period of 30 days beyond original delivery. Bidders must consider GST and financial soundness per terms. Unique differentiators include required advance sample approvals and conformance to buyer-specified modifications prior to bulk production.
- Organization: Indian Army, Department of Military Affairs
- Location: Bareilly, Uttar Pradesh (243001)
- Category: Ceremonial iron/brass items and structures
- Quantity/value: 14 items; exact values not disclosed
- Delivery nuance: sample approval process and option quantity adjustments
- Key differentiator: advance sample approvals; modification-driven bulk supply
Technical Specifications & Requirements
- Title components imply a range of ceremonial artifacts: iron/brass-coated pieces, brass poles, logos (2 x 2 ft circular/artillery), notice boards, and ceremonial fixtures (gate tops, stone bases, stands, canopy frames, wooden tables).
- Terms mandate a sample-development workflow: bidder submits 2 advance samples within 5 days of contract award; buyer approves or lists modifications within 5 days; bulk supply must follow approved sample; delays in buyer approval extend delivery without LD.
- Supply must align with the buyer’s specifications framework; non-conforming samples may trigger new samples or contract termination. GST handling remains bidder-responsible with reimbursement rules to be applied per actuals.
- Delivery timelines are tied to the extended delivery period calculation if quantity increases; minimum extension is 30 days.
- No explicit technical standards (IS/ISO) are stated; emphasis on conformance to the approved sample and batch-wise supply.
Terms, Conditions & Eligibility
- EMD: Not specified in available data; bidders must review buyer terms at submission.
- GST: Bidder to bear GST; reimbursement as per actuals or applicable rates, whichever is lower, capped by quoted GST rate.
- Financial standing: Bidders must not be in liquidation or bankruptcy; provide an undertaking.
- Delivery & penalties: Delivery period anchored to original order with option to extend; LD terms not specified but extensions are possible; 2 advance samples required.
- Sample/approval: 2 samples required within 5 days; modifications communicated within 5 days; bulk supply per approved sample; failure may lead to contract termination.
- Documentation: Submit GST, PAN, experience certificates, financial statements, EMD documents, tech/compliance docs, OEM authorizations as applicable.
Key Specifications
-
Ceremonial items range: iron/brass-coated components, brass poles, circular/artillery logos, 2 x 2 ft logos
-
Notice boards for kote, gate top assemblies for qtr guard, stone bases for flag display
-
Ceremonial stands 16 x 16 ft; movable entrance gate structures; canopy frame; ceremonial wooden table
-
Advance sample submission: 2 samples within 5 days of contract award
-
Modification cycle: buyer to communicate changes within 5 days of sample submission
-
Bulk supply to follow approved sample; non-conforming samples may trigger further samples or contract termination
-
GST responsibility resides with bidder; reimbursement as actuals or lower applicable rate
Terms & Conditions
-
Option clause allows up to 25% quantity variation at contracted rates
-
Advance sample approval required before bulk manufacturing, with 2 samples
-
GST to be borne by bidder; reimbursement as per actuals or lower rate
-
Bidder must not be under liquidation or bankruptcy; provide undertaking
-
Delivery extensions possible; minimum extra time 30 days
-
14-item BOQ; many items listed as N/A; scope highly ceremonial
Important Clauses
Payment Terms
GST is bidder's responsibility; reimbursement based on actuals or lower applicable rate; no fixed advance terms specified in available data
Delivery Schedule
Delivery timeline linked to original order with option-based extensions; minimum extension period 30 days; extended delivery starts from date of extended period
Penalties/Liquidated Damages
LD terms not detailed here; contract may be terminated if approved samples are not conformed or if modifications are not addressed timely
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Experience in supplying ceremonial or bulk-assigned security/military-grade fixtures (preferred)
-
GST registered with valid GST implementation
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | SGM ENTERPRISE Under PMA | - | 01-10-2026 08:14:33 | |
| 2 | SHRI BANKE BIHARI SALES Under PMA | - | 30-09-2026 21:59:03 | |
| 3 | SHRI SHYAM TRADERS Under PMA | - | 01-10-2026 10:26:25 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SHRI BANKE BIHARI SALES(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Iron cahin coated with brass,Brass pole,brass artillery logo,circular logo,APC sheet logo 2 x 2 ft, | |
| L2 | SGM ENTERPRISE (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Iron cahin coated with brass,Brass pole,brass artillery logo,circular logo,APC sheet logo 2 x 2 ft, | |
| L3 | SHRI SHYAM TRADERS (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Iron cahin coated with brass,Brass pole,brass artillery logo,circular logo,APC sheet logo 2 x 2 ft, |
Reverse Auction Schedule
Start
04-Oct-2026, 1:00 pm
End
05-Oct-2026, 1:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
129
Category
Stand 16 x 16 ft for ceremonial events
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
10
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Iron cahin coated with brass , Brass pole , brass artillery logo , circular logo , APC sheet logo 2 x 2 ft , Notice board for kote , Gate top for qtr guard , Black stone for qtr gurad flag base , iron poles , Stand 16 x 16 ft for ceremonial events , Movable structure of entrance gate , Speaker stand , Canopy Frame , ceremonial wooden table
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
12
Pre-Bid & Qualification
Pre-Bid Date
24-09-2026 11:00:00
Pre-Bid Venue
130 SATA REGIMENT, BAREILLY CANTT
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bareilly
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bareilly | Bareilly | - | - | 100 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9914662.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
Iron cahin coated with brass
iron chain coated with brass for vip parking
Brass pole
Brass pole for VIP parking 2 ft ht
brass artillery logo
brass artilllery logo 1 x 1 ft
circular logo
circular type unit logo with backlight
APC sheet logo 2 x 2 ft
APC sheet circular unit logo without backlight
Notice board for kote
notice board 3x 2 ft with glass top cover
Gate top for qtr guard
gate top for with guard with flex print and stand
Black stone for qtr gurad flag base
black stone for qtr guard base with 3 x3 ft stone engraving of artillery logo
iron poles
iron pole set of 2 inch iron pipe for 18 x 15 ft shamiyana
Stand 16 x 16 ft for ceremonial events
Stand 16 X6 ft, Devided into 8 pcs of 8 x 4 ft each and each part separate legs and plywoods
Movable structure of entrance gate
Free standing movable entrance gate having top horizontal header with two vertical side supports.
Speaker stand
Wall mounted speaker stand
Canopy Frame
Free standing canopy frame with four vertical support poles and inverted u shaped roof
ceremonial wooden table
free standing wooden counter table with storage arrangement
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Iron cahin coated with brass | iron chain coated with brass for vip parking | 100 | mtr | qm@130 | 15 | |
| 2 | Brass pole | Brass pole for VIP parking 2 ft ht | 10 | pcs | qm@130 | 15 | |
| 3 | brass artillery logo | brass artilllery logo 1 x 1 ft | 1 | pcs | qm@130 | 15 | |
| 4 | circular logo | circular type unit logo with backlight | 5 | pcs | qm@130 | 15 | |
| 5 | APC sheet logo 2 x 2 ft | APC sheet circular unit logo without backlight | 2 | pcs | qm@130 | 15 | |
| 6 | Notice board for kote | notice board 3x 2 ft with glass top cover | 1 | pcs | qm@130 | 15 | |
| 7 | Gate top for qtr guard | gate top for with guard with flex print and stand | 1 | pcs | qm@130 | 15 | |
| 8 | Black stone for qtr gurad flag base | black stone for qtr guard base with 3 x3 ft stone engraving of artillery logo | 1 | pcs | qm@130 | 15 | |
| 9 | iron poles | iron pole set of 2 inch iron pipe for 18 x 15 ft shamiyana | 2 | set | qm@130 | 15 | |
| 10 | Stand 16 x 16 ft for ceremonial events | Stand 16 X6 ft, Devided into 8 pcs of 8 x 4 ft each and each part separate legs and plywoods | 1 | pcs | qm@130 | 15 | |
| 11 | Movable structure of entrance gate | Free standing movable entrance gate having top horizontal header with two vertical side supports. | 1 | pcs | qm@130 | 15 | |
| 12 | Speaker stand | Wall mounted speaker stand | 2 | pcs | qm@130 | 15 | |
| 13 | Canopy Frame | Free standing canopy frame with four vertical support poles and inverted u shaped roof | 1 | pcs | qm@130 | 15 | |
| 14 | ceremonial wooden table | free standing wooden counter table with storage arrangement | 1 | pcs | qm@130 | 15 |
Categories
11
Corrigendum Updates
1 Update Update
Extended Deadline
01-Oct-2026, 1:30 pm
Opening Date
02-Oct-2026, 1:30 pm
Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/Security deposit details
Technical bid documents
OEM authorizations (if required)
Bidder undertaking of non-liquidity/bankruptcy
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Indian Army ceremonial equipment tender in Bareilly 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD documents along with technical bids. Ensure OEM authorizations if applicable and provide two advance samples within 5 days of award. Adhere to the 25% option clause and supply via approved sample conforming to buyer modifications.
What documents are required for the Bareilly ceremonial items tender 2026
Required documents include GST registration, PAN, audited financial statements, experience certificates for similar supply, EMD deposit details, technical bid, and OEM authorization letters where needed. Non-liquidation undertaking is also requested; ensure all documents align with terms and conditions.
What are the delivery and modification requirements for this tender
Delivery follows the original delivery period with potential extension up to 25% via the option clause. If an extension is exercised, the added time equals (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Two advance samples must be approved or modified within 5 days.
What standards or certifications are required for ceremonial items
No explicit IS/ISO standards are listed in the data. Emphasis is on conforming to the approved sample; OEM authorizations may apply for branded items. Ensure compliance with buyer-specified framework and quality alignment before bulk production.
What is the eligibility criteria for bidders in Bareilly procurement
Eligibility includes not being in liquidation or bankruptcy, providing a non-liquidity undertaking, and meeting GST registration requirements. Preference may be given to vendors with prior experience supplying ceremonial or military fixtures.
How to prepare advance samples for the Indian Army tender
Submit 2 advance samples within 5 days of contract award. Buyer will approve or specify modifications within 5 days. If approval delays occur, delivery is extended without LD; non-conforming samples can trigger termination or new samples.
What is the role of GST in this Bareilly tender
Bidders bear GST; reimbursement will be based on actual taxes paid or applicable lower rates, capped by the quoted GST percentage. Ensure GST compliance in bid pricing and supporting documents.
What is the scope of items in the BOQ for this tender
The BOQ lists 14 items with several entries marked N/A, indicating a broad mix of ceremonial iron/brass fixtures, logos, notice boards, gate structures, bases, stands, canopy frames, and wooden tables for military events in Bareilly.