GEM

Indian Army AV & Production Tender for Dynamic Display at Army Mela 2026, Hisar Haryana 2026

Bid Publish Date

09-Dec-2025, 2:33 pm

Bid End Date

19-Dec-2025, 3:00 pm

EMD

₹1,79,000

Value

₹35,98,528

Location

HISAR , HARYANA

Progress

Issue09-Dec-2025, 2:33 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Exact EMD amount: ₹179,000
  • • Estimated contract value: ₹3,598,528.00
  • • Location specificity: Hisar, Haryana (PIN 125001)
  • • Category: Audio Visual and Production for dynamic display during Army Mela 2026
  • • ATC document uploaded by buyer for bidder compliance
  • • No BOQ items listed; emphasis on integrated AV production proposal
  • • On-site event delivery requirements and live production support

Categories 2

SERVICES AUDIO VISUAL

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for Custom Bid for Services: Dynamic Display Event (Audio Visual and Production) as part of Army Mela 2026 in Hisar, Haryana. Estimated contract value is ₹3,598,528.00 with an EMD of ₹179,000. The scope covers specialized AV and production services for a large-scale celebratory event, including dynamic display elements. No BOQ items are listed, and the buyer has uploaded an ATC document for bidder guidance. This procurement targets qualified AV/production vendors capable of delivering high-impact event visuals concurrently with live program execution. The opportunity emphasizes integrated event technology delivery and seamless on-site coordination.

Technical Specifications & Requirements

  • Service category: Audio Visual and Production for a dynamic display event during Army Mela 2026
  • Location: HISAR, HARYANA (PIN 125001)
  • Estimated value: ₹3,598,528.00; EMD: ₹179,000
  • BOQ: None available; no itemized quantities
  • Documentation: ATC uploaded by buyer; bidder must review and comply with provided terms
  • Delivery/venue readiness: on-site AV setup, live event support, and post-event closeout; exact dates not specified
  • Experience expectations: not explicitly stated; bidders should align with large-scale AV production for government events
  • Standards: no explicit standards listed in data; adhere to general government event production best practices

Terms, Conditions & Eligibility

  • EMD amount required: ₹179,000; payment methods per tender terms
  • Estimated contract value: ₹3,598,528.00; scope centers on dynamic display AV production
  • Location constraints: Hisar, Haryana; on-site logistics and coordination with Army Mela organizers
  • ATC: Buyer has uploaded an Additional Terms and Conditions document; bidders must review for compliance
  • BOQ: No quantities or items defined; bidders must prepare a comprehensive AV production proposal
  • Documentation: standard bidder submissions (GST, PAN, experience, financials) per terms; OEM authorizations may be required by ATC

Key Specifications

    • Service category: Audio Visual and Production for Dynamic Display
    • Event scope: Army Mela 2026 AV production and on-site support
    • Location: Hisar, Haryana (125001)
    • Estimated value: ₹3,598,528.00
    • EMD: ₹179,000
    • BOQ items: Not provided; bidders to submit comprehensive AV proposal
    • Delivery/installation: On-site setup and live event execution required
    • Compliance: Review of ATC document; adherence to buyer terms

Terms & Conditions

  • EMD requirement: ₹179,000; specify payment method in bid

  • Estimated contract value: ₹3,598,528.00 for AV production

  • ATC document uploaded; bidders must comply with additional terms

Important Clauses

Payment Terms

EMD submission of ₹179,000 and payment terms to be defined in ATC

Delivery Schedule

On-site AV setup and live event support for Army Mela 2026; exact dates not disclosed

Penalties/Liquidated Damages

Not specified in data; bidders should refer to ATC for LD terms

Bidder Eligibility

  • Experience in large-scale AV production for government or defense events

  • Financial capacity to support a project valued around ₹3.6 million

  • Compliance with ATC terms and on-site event execution requirements

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Required Documents

1

- GST Registration Certificate (bidder submission requirement)

2

- Permanent Account Number (PAN) card

3

- Experience Certificates for similar AV production/Event services

4

- Financial Statements (balanced sheet / turnover as evidence of capacity)

5

- EMD payment receipt or transaction details

6

- Technical bid/documentation demonstrating approach to AV production

7

- OEM authorization or vendor qualification documents if required by ATC

8

- Any additional documents specified in the ATC uploaded by Buyer

Frequently Asked Questions

Key insights about HARYANA tender market

What documents are required for the AV production tender in Hisar?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD receipt. Include a technical bid outlining the AV approach, and any OEM authorizations if ATC requires them. Ensure ATC-compliant submission per buyer terms.

How is the EMD amount for the Army Mela AV tender calculated?

EMD is ₹179,000 for this AV production service tender. Payable as specified in ATC, typically via demand draft or online transfer. Attach EMD proof with the bid and reference the project scope: dynamic display and on-site AV support for Army Mela 2026.

What are the delivery expectations for the Army Mela 2026 AV services?

Delivery requires on-site AV setup and live event production support at Army Mela 2026 in Hisar. Exact event dates are not disclosed; bidders should prepare for end-to-end production, including equipment setup, run-of-show coordination, and post-event wrap-up as per ATC.

What standards or ATC terms govern the Army AV tender in Haryana?

ATC terms are uploaded by the buyer and must be followed. While specific standards are not listed, bidders should align with typical government AV procurement norms, ensuring safety, reliability, and on-site coordination with Army personnel. Review ATC for risk and compliance requirements.

Who is eligible to bid for the Army Mela AV production contract in 2026?

Eligible bidders should have prior experience in large-scale AV production for government or defense events, sufficient financial capacity to handle a ₹3.6 million scope, and compliance with ATC requirements. Prior approvals or OEM authorizations may be required per ATC.

What is the estimated value and EMD detail for this AV tender in Hisar?

The estimated value is ₹3,598,528.00 with an EMD of ₹179,000. Bidders must submit EMD as part of bid security and provide supporting financials demonstrating capability to deliver integrated AV production for Army Mela 2026.

How should bidders prepare the technical proposal for Army Mela 2026 AV event?

Prepare a detailed AV production plan covering screen/display setups, lighting, audio systems, stage design, run-of-show, crew roster, equipment list, power management, and risk mitigation. Align the proposal to the Army Mela 2026 scope described in ATC, with clear timelines and deliverables.

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