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Airports Authority of India Kolkata procurement: 13 Vehicle Hire with 7 EVs 6 Diesel 2-year contract 2026

Bid Publish Date

22-Jan-2026, 6:57 pm

Bid End Date

14-Feb-2026, 4:00 pm

EMD

₹6,29,888

Value

₹3,14,94,420

Location

BANKURA , WEST BENGAL

Progress

Issue22-Jan-2026, 6:57 pm
Corrigendum06-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Airports Authority of India invites bids for the hiring of 13 vehicles—7 electric vehicles and 6 diesel vehicles—with drivers on a regular basis at the Regional Head Quarters Eastern Region, Kolkata for a two-year term. The project’s estimated value is ₹31,494,420 with an EMD of ₹629,888. The contract contemplates a ±25% adjustment in quantity or duration at issue or post-award, mandating bidders’ acceptance of revisions. This procurement focuses on providing a mixed fleet to support airport operations across the Eastern Region. The opportunity targets service providers with fleet management capabilities and driver provisioning, under a structured ATC framework.

Technical Specifications & Requirements

  • Total vehicles: 13 (7 EVs + 6 Diesel with drivers) for 2 years
  • Delivery/ deployment location: AAI Regional Head Quarters Eastern Region, Kolkata
  • Estimated contract value: ₹31,494,420; EMD: ₹629,888
  • Quantity/duration variation: up to ±25% during contract issuance and post-award
  • No specific technical specs listed in BOQ; bidders should reference fleet readiness, driver management, and service levels in their proposals.
  • Emphasis on reliable, compliant transport services with driver availability and vehicle uptime guarantees.

Terms, Conditions & Eligibility

  • EMD amount: ₹629,888 (payment method as per terms)
  • Contract duration: 2 years, with possible extension as per buyer terms
  • Option clause: quantity/duration can be increased or decreased by up to 25% at award or post-award
  • Vehicles and drivers: provision of 13 vehicles with drivers on a regular basis; fleet mix must include 7 EVs and 6 diesel units
  • No BOQ items specified; focus on service delivery, fleet maintenance, and driver compliance
  • Suppliers should align with Airports Authority of India procurement norms and respond to ATC documentation requirements

Key Specifications

  • Total contract vehicles: 13 (7 EVs, 6 Diesel with drivers)

  • Contract duration: 2 years with potential ±25% change in quantity or duration

  • Estimated value: ₹31,494,420; EMD: ₹629,888

  • Delivery location: AAI Regional Head Quarters Eastern Region, Kolkata

  • No detailed BOQ specifications provided; emphasize fleet readiness and driver management

Terms & Conditions

  • EMD amount is ₹629,888 and must be submitted as per standard procedure

  • Contract can vary by up to ±25% in quantity or duration at award

  • Provision of 13 vehicles with drivers (7 EVs, 6 diesels) for 2 years

Important Clauses

Payment Terms

Payment terms follow standard tender procedures; EMDis provided and must be submitted with bid; ensure compliance with delivery milestones and invoicing requirements.

Delivery Schedule

Vehicles with drivers to be deployed for regular operations at Kolkata region; ensure availability throughout the contract period.

Penalties/Liquidated Damages

Penalties or LDs may apply for non-performance or non-availability; specific percentages to be detailed in contract after award.

Bidder Eligibility

  • Proven track record in supplying vehicle hire with drivers for government or large institutional clients

  • Financial capacity to support a ₹31,494,420 project and arrange EMD of ₹629,888

  • Compliance with regional transport, driver licensing, and vehicle maintenance norms

Documents 8

GeM-Bidding-8849371.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle hire with drivers

4

Financial statements demonstrating financial stability

5

EMD payment receipt or online transcript

6

Technical bid documents illustrating fleet details and maintenance capabilities

7

OEM authorizations or confirmations for electric vehicle fleet if applicable

8

Any relevant licenses for driver deployment and vehicle operation

Corrigendum Updates

1 Update
#1

Update

06-Feb-2026

Opening Date

14-Feb-2026, 4:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Kolkata vehicle hire tender with EVs and diesels?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹629,888 with technical bid. Provide fleet details showing 7 EVs and 6 diesel units, along with driver management plans and maintenance SLAs. Ensure compliance with ±25% variation clause and contract duration of 2 years.

What documents are required for AAI vehicle hire procurement in Kolkata?

Submit GST, PAN, experience letters for similar deployments, financial statements, EMD receipt, fleet maintenance plan, and OEM authorizations for EVs if applicable. Include driver deployment licenses and any regional transport permits per AAI terms and conditions.

What are the technical specifications for the vehicle fleet in this tender?

The tender specifies a total of 13 vehicles: 7 EVs and 6 diesel with drivers, for a 2-year period in Kolkata region. No detailed BOQ is provided; bidders should present fleet readiness, charging facilities for EVs, and maintenance SLAs aligned to AAI expectations.

When is the bid submission deadline and EMD amount for this tender in Kolkata?

Bid submission requires the EMD of ₹629,888; submission deadline is defined by the tendering authority’s schedule. Prepare all documents and ensure online submission of bid with EMD paid to the designated account or portal as per ATC.

What are the payment terms for the AAI vehicle hire contract in Eastern Region?

Payment terms follow standard AAI procurement practices. Bidders should anticipate milestone-based invoicing with approval from AAI and settlement within the agreed cycle; ensure readiness to provide after-delivery support and maintenance as part of the service contract.

What is the variation allowance for quantity in this Kolkata vehicle tender?

The buyer permits a ±25% change in contract quantity or duration at the time of issue and post-award. Bidders must commit to scaling the fleet up or down within this band and adjust resource deployment accordingly.

What capabilities are required to qualify as eligible for this AAI fleet bid in 2026?

Eligible bidders should demonstrate prior experience in government or large institutional vehicle hire with drivers, possess financial stability for a ₹31.5 million contract, and maintain compliance with regional transport and safety standards for both EV and diesel fleets.

What documents prove fleet maintenance and driver compliance for this tender?

Provide maintenance SLAs, fleet management plans, driver rosters, background checks, licensing verifications, and OEM support agreements for EV components. Include incident reporting procedures and safety compliance certificates required by AAI.

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