Introduction

🚨 Major Government Contract Alert for Delhi – The Services Department of Delhi is inviting sensitive bids for the procurement of All in One Personal Computers (V2) and Computer Printers (V2). This strategic procurement, scheduled to be completed by August 2025, aims to equip government offices efficiently and enhance digital infrastructure across Delhi. This opportunity is particularly significant for manufacturers, authorized OEM vendors, and IT service providers seeking to expand their footprint in the government sector.

The department emphasizes requirements aligned with the GeM (Government e-Marketplace) specifications, ensuring the supply of quality technology products. With a total quantity of 34 units (20 PCs and 14 Printers), this tender offers a promising avenue for tech firms focusing on high-quality office equipment with proven compliance standards.

This procurement encourages participation from diverse vendors and presents growth opportunities for SMEs and startups, with clear guidelines on eligibility and simplified qualification processes.

Products & Services Overview

• Processors Supported: Intel Core i5, i7, i9 series including latest 13th-gen options.
• Display Size: 22.87" to 24.8" diagonal.
• Memory & Storage: Minimum 8GB RAM, 16GB preferred; NVMe SSDs of 1024GB or 2048GB.
• Graphics: Integrated Intel graphics.
• Operating System: Windows 11 Professional preloaded.
• Additional Features: Mouse, keyboard, Web camera, microphone array, speakers, power adapter, and a 1-year standard warranty.
• Delivery Location & Timeline: Delivery to Delhi’s Institutional Area (FC-18, Institutional Area, KarKardooma) within 30 days of order.

• Technology: Laser printing, monochrome (black).
• Print Speed: Minimum 21 pages per minute, with higher speeds optional.
• Paper Compatibility: A4, A3, Legal sizes.
• Warranty: 5-year onsite OEM warranty.
• Delivery Timeline: 30 days from order confirmation.

Financial & Contract Details

🔍 Note: The tender document does not specify contract value, indicating an opportunity-based procurement process subject to competitive bidding.

• Schedule 1 (All in One PC): INR 32,000
• Schedule 2 (Printer): INR 5,600

• Bank: State Bank of India
• ePBG (Earnest Performance Bank Guarantee): 5% of the bid amount, valid for 62 months, to ensure delivery and performance compliance.

• Turnover: Minimum average annual turnover of ₹9 lakh over the last 3 years.
• Past Experience: Minimum of 3 years of proven experience in supplying similar products to government organizations.
• OEM Turnover: OEM should have an average turnover of ₹75 lakh over 3 years.

Eligibility for MSMEs & Startups: Not specifically provided, but participants must meet standard experience and turnover criteria.

• Bid Type: Two packet bid (technical & financial).
• Evaluation Method: Item-wise evaluation with a focus on compliance with GeM specifications.
• Additional Conditions: Minimal bid extension rules, technical clarifications within 3 days, and a bid validity of 180 days.

Eligibility & Required Documentation

✅ Eligibility Criteria

• Must meet experience, turnover, and technical specifications.
• Compliant OEM authorization certificates and past performance documentation.
• No specific exemption for MSMEs or startups.

🔴 Mandatory Documents

• Experience & past performance certificates.
• OEM authorization & turnover proof.
• Bid security deposit (EMD).
• Certification of compliance with GeM categories.

Delivery & Logistical Details

• Delivery Location: FC-18, Institutional Area, KarKardooma, Delhi.
• Delivery Timeline: 30 days post order confirmation.
• Inspection & Reporting: No pre-registered inspection required.
• Pro Tip: Confirm logistics buffer for Delhi’s traffic and accessibility challenges to ensure timely delivery.

Compliance & Restrictions

⚠️ Important Restrictions

• Only bidders registered with GeM are eligible.
• Quality standards per GeM specifications must be met.
• Suppliers must adhere to Delhi’s procurement guidelines and applicable labor laws.

For successful participation, ensure all documentation and certifications are up to date. For professional GeM registration assistance, visit TenderAI GeM Registration.

Final Remarks

This procurement offers a valuable opportunity for well-established IT hardware suppliers to cater directly to Delhi’s government offices. The process is structured, with detailed product requirements and strict compliance guidelines ensuring quality and timely delivery.

Interested suppliers should prepare comprehensive technical and financial bids aligned with the specifications. Stay updated on tender schedules and document submission deadlines by regularly checking the official portal.

This tender reaffirms Delhi’s commitment to modernize government infrastructure via transparent and competitive procurement processes, encouraging participation from diverse vendors, including SMEs and startups.

SEO-Optimized FAQs

Q1: How to participate in the Delhi All in One PC (V2) & Printer (V2) tender in 2025?
To participate in this Delhi government tender, you must first register on the GeM portal and obtain all necessary certifications. Ensure your business meets the minimum turnover of ₹9 lakh and has proved experience in supplying similar products to government organizations. Submit the complete bid online before the deadline of August 6, 2025. Make sure to upload all required documents such as OEM certificates, past performance records, financial turnover proof, and bid security deposit (EMD). Paying attention to the technical specifications detailed in the tender documents, such as processor types, warranty, and delivery timeline, is crucial for a successful bid. TenderAI can assist with GeM registration, vendor profiling, and document preparation to enhance your chances of winning government contracts effectively. Be aware of the bid validity period of 180 days and ensure timely bid submission to avoid disqualification.

Q2: What are the eligibility criteria for suppliers bidding for the Delhi government All in One PC and Printer tender?
Suppliers must meet several eligibility conditions. They should have a minimum average annual turnover of ₹9 lakh for the past three years, supported by certified financial statements. Experience of at least three years in supplying similar government-approved hardware products, such as PCs and printers, is required. OEM authorization certificates are mandatory, ensuring product authenticity. Additionally, the bidder should have relevant past supply records demonstrating successful deliveries to government organizations. Bidders are also required to pay the specified EMD amount (INR 32,000 for PCs and INR 5,600 for printers) and submit all documentation within the set bid timelines. No exemption is provided for MSMEs or startups for this tender, though ensuring comprehensive documentation increases bid competitiveness. For professional assistance with registration and documentation, visit TenderAI GeM services.

Q3: How can small businesses leverage the Delhi government electronics procurement tender?
Small businesses with relevant experience and certifications can leverage this opportunity by ensuring they meet eligibility requirements such as turnover, past performance, and OEM authorization. Although no specific MSME or startup exemption is mentioned, vendors can gain advantages such as prompt technical compliance and competitive pricing. Providing high-quality products that meet GeM specifications and submitting complete documentation can improve their chances. Additionally, engaging professional services like TenderAI for GeM registration and bid preparation can streamline the process, helping smaller vendors successfully bid for government supplies and expand their market presence. Building relationships with OEMs and demonstrating past successful government projects can further improve qualification chances.

Q4: What are the key specifications required for All in One PC (V2) in the Delhi tender?
The all-in-one PCs must include processors from Intel's latest series such as Core i5, i7, or i9, with support for Windows 11 Professional. The display size should be between 22.87" and 24.8" diagonally, with at least 8GB RAM (preferably 16GB), and storage of 1024GB or 2048GB NVMe SSDs. Additional hardware features include integrated Web camera, microphone, speakers, and a 1-year standard warranty. The PC should also include a mouse, keyboard, and power adapter, and be delivered with compliance to GeM specifications. The OEM must provide onsite warranty for five years, ensuring durability and service support. The delivery must be completed within 30 days to the specified institutional location in Delhi. Ensuring your product precisely matches these specs will qualify you for this government procurement.

Q5: How does the bid evaluation process work for the Delhi government hardware procurement?
The evaluation process is item-wise, analyzing each product category separately: All in One PCs and Printers. Bids are assessed based on compliance with technical specifications, past performance, financial stability, and delivery timeline. The evaluation will determine the lowest evaluated bid but does not specify a fixed contract value. The process involves technical scrutiny first, followed by financial evaluation, ensuring only capable suppliers proceed to the final selection. The auction process will be a reverse auction where the highest qualified bidder may be eliminated, except in circumstances where the number of bidders is very low. TenderAI can assist you in preparing compliant technical and financial bids, optimizing your chances for success.

Q6: What documents are required for bid submission for this Delhi procurement?
Bid submission requires comprehensive documentation, including: recent experience certificates indicating supply of similar hardware products, OEM authorization certificates, past supply performance records, audited financial statements showing the required turnover, bid security deposit (EMD), and compliance certificates confirming adherence to GeM specifications. All documents must be uploaded online before the bid deadline, scheduled for August 6, 2025. Missing any critical document can lead to disqualification. TenderAI provides support in gathering, verifying, and preparing all required documents to ensure the bid's completeness and compliance.

Q7: Are there any restrictions on the types of bidders for the Delhi government electronics tender?
Yes, bidders must be registered on the GeM portal and possess valid OEM authorization for the hardware products they intend to supply. The procurement emphasizes compliance with GeM category specifications, quality standards, and authorized supply chain provisions. No exemptions are provided for MSMEs or startups specifically, but meeting the eligibility criteria, such as past experience and necessary certifications, is essential. Bidders should also ensure they adhere to Delhi’s procurement and environmental regulations. Engaging TenderAI’s vendor registration services can streamline compliance and improve bid competitiveness.

Q8: What are the delivery and warranty requirements for the Delhi government’s hardware procurement?
All products, including the All in One PCs and Printers, must be delivered within 30 days to the specified location in Delhi’s Institutional Area, KarKardooma. OEMs must provide onsite warranty for five years, covering parts, labor, and servicing. The seller should ensure logistic arrangements are planned to meet the delivery timeline, considering Delhi's traffic conditions. Proper documentation of warranty and delivery compliance is crucial for successful acceptance. Suppliers can benefit from TenderAI’s logistics planning consultancy and document management support to meet these critical requirements.

Q9: How can suppliers ensure their bid meets all technical specifications for the Delhi hardware tender?
Suppliers should thoroughly review the detailed product specifications provided in the tender document—particularly processor models, RAM, storage, OS, warranty, and delivery timeline. Ensuring that the hardware exactly matches GeM category specifications is essential. Using certified OEM products and providing authentic certification documents during bid submission will strengthen your bid. TenderAI’s technical consulting services can assist in verifying specifications and preparing detailed technical documents, enhancing the chances of bid approval.

Q10: Where can I find assistance for bid registration, document preparation, and compliance for this Delhi government tender?
For professional help with GeM portal registration, bid document preparation, and compliance checks, visit TenderAI's services. Their expert team offers tailored solutions to streamline your procurement process, ensuring your bid meets all specified criteria. Engaging these services can improve your bid’s quality and competitiveness, helping you secure government contracts efficiently.

Note: Remember, always verify all details directly from the official tender documents before submission. TenderAI’s services are advised for expert guidance in procurement processes.