Indian Army Paper & Stationery Supplies Tender in Kupwara Jammu & Kashmir 2026 - ISI/AAA compliant items procurement

Tender Overview

The Indian Army (Department Of Military Affairs) in Kupwara, Jammu & Kashmir (193221) is inviting bids for a broad range of office essentials, covering 84 items across paper, envelopes, file covers, pens, markers, binders, tapes, clipboards, drawing sheets, and related stationery. The procurement scope includes multiple colour paper reams, white/coloured file covers, registers, pens (V7/V5, Reynolds), markers, whiteboard markers, tapes, staplers, binders, notebooks, and accessories. The catalog indicates a tangible bulk of everyday office supplies with an emphasis on consistency, standardization, and compatibility with government procurement needs. A key differentiator is the explicit option clause allowing quantity increases up to 25% during the contract and currency, with delivery periods adjusted proportionally starting from the last delivery date. The tender emphasizes sample-based pre-bulk approval, requiring five advance samples within five days of award, and potential sample-based modifications before bulk supply. The procurement location in Kupwara, coupled with a sizable Bill of Quantities (84 items), signals a substantial stocking requirement for defense-related administrative operations. This tender is notable for itsblend of common stationery categories with strict supplier readiness around sample approval and option-driven quantity adjustments.

Technical Specifications & Requirements

• No formal technical specifications published in the tender text; items span standard stationery and office supplies including A4 paper, paper reams (multiple colours), file covers (white and coloured, crested), registers (200/300/400/500 pages), pens (V7/V5 Pilot, Reynolds), markers, whiteboard markers, diffusing tapes, envelope sizes, sticky pads, clips, clipboards, staplers, punching tools, and drawing sheets.
• The BOQ lists 84 items; exact unit quantities are not disclosed, signaling a need for tenderers to propose pricing for a full catalog compliant with organization needs.
• Buyer terms mandate advance samples: 5 samples to be provided within 5 days post contract award; approvals or modification lists to be returned within 5 days; bulk supply shall follow approved sample with modifications if required.
• Option clause permits up to 25% quantity variation during contract and extended delivery periods, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Delivery schedule starts from the last date of the original delivery order; extensions may apply if options are exercised.
• No explicit EMD or estimated contract value is provided in the tender text.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25% at bid/contract time and during currency at contracted rates.
• Delivery Timing: Additional time for extended quantity follows a formula with a minimum of 30 days; original delivery period governs calculations.
• Sample Approval: Five advance samples required within five days of award; approval or modification list within five days; bulk supply must conform to approved sample; delays in buyer approval may refix delivery without LD.
• Post-approval Deviations: If samples deviate significantly, buyer may call for new samples or terminate the contract after notifying deviations.
• Sample Costs: Samples required for testing are to be supplied free of cost; any pre-sample production costs borne by seller unless approved post-sample.
• Clothing/Allied Items: If pre-dispatch inspection is used, reference samples will be provided per consignee for lot verification.
• Compliance language indicates bulk supply to comply with approved standards and contract specifications; generic warranties are not specified in the provided text.