Chhattisgarh Schedule Caste & Schedule Tribe Development Department Event Management Tender Bastar 2026 – National Exhibit & Promotion Services
Bid Publish Date
17-Sep-2026, 7:11 pm
Bid End Date
19-Oct-2026, 7:00 pm
EMD
₹2,00,000
Value
₹2,00,00,000
Location
Progress
Tender Overview
The Government of Chhattisgarh’s Schedule Caste & Schedule Tribe Development Department invites bids for comprehensive Event or Seminar Management Services at Bastar, Chhattisgarh. Estimated value is ₹20,000,000 with an EMD of ₹200,000. The contract operates as a rate contract with fixed unit rates, awarded through GeM, for multiple separate work orders tied to individual events within the contract lifespan. There is no guaranteed minimum workload; allocation depends on administrative priorities and budget. The scope spans theme-based events, conceptualization, planning, staffing, IT work, marketing, promotions, and venue development across locations in the state.
Key differentiators include fixed-rate execution, flexible work order issuance, and a 25% permissible variation in quantity or duration per order. The arrangement ensures the Authority can issue specific work orders detailing location, deliverables, and tight timelines for each event while preserving fixed-rate pricing. Unique aspects include a no-penalty stance for idle resources when work is not allocated and indemnity against non-allocation.
The procurement emphasizes a structured rate-contract model with project-based scope rather than a single lump-sum engagement, enabling responsive event delivery aligned to government priorities. Bidders should prepare to deploy end-to-end event management capabilities for government functions at scale within Bastar and broader Chhattisgarh.
Technical Specifications & Requirements
- Category: Event/Seminar/Exhibition/Workshop Management Services; Theme-based events; Coordination & Staffing; IT-related work; Marketing & Promotion; Participation arrangements; Venue development
- Estimated value: ₹20,000,000; EMD: ₹200,000
- Contract type: Rate Contract with fixed unit rates; no escalation
- Work orders: Separate, location-specific with timelines; no minimum quantity guarantee
- Variation limit: 25% for quantity or duration per work order; requires consent for value increases in lumpsum contracts
- Delivery/Performance: Deliverables defined per work order; administrative priorities affect allocation
- Standards/Compliance: Not specified; bidders must meet general T&C and upload required certificates
- GeM framework: Governed by GeM bid process and AtC documents; ATC applied
- Penalties/Warranty: Not detailed; indemnity against non-allocation noted
- Documentation: Bidder must upload certificates per bid document, ATC, Corrigendum
- BOQ: No items listed
Terms, Conditions & Eligibility
- EMD: ₹200,000 must be submitted with bid
- Rate contract terms: Firm unit rates; no escalation for duration across contract
- Work orders: Issued for each event with specifics; no minimum workload guaranteed
- Quantity variation: Up to 25% per order; must be accepted by bidder
- Indemnity: Department not liable for idle manpower or non-allocation
- Documentation: Upload all certificates and required ATC documents; failure leads to rejection
- Payment terms: Not specified in provided data; rely on GeM terms
- Delivery timeline: Per work order; subject to administrative budget and priorities
- GST/PAN/Financials: Standard tender submissions expected; exact docs not listed here
Key Specifications
-
- Product/Service: Event/Seminar/Exhibition/Workshop Management Services with Theme-Based Events
-
- Estimated contract value: ₹20,000,000 and EMD ₹200,000
-
- Contract nature: Rate Contract with firm unit rates and no escalation
-
- Work orders: Individual events with location, deliverables, and timelines
-
- Variation: 25% increase/decrease allowed per order with consent
-
- Delivery/Performance: Per-work-order deadlines; no guaranteed minimum workload
-
- Documentation: Certificates and required ATC documents uploaded with bid
-
- BOQ: Not applicable (0 items)
Terms & Conditions
-
Rate contract basis with fixed unit rates and no escalation
-
Up to 25% quantity/duration variation per work order
-
No guaranteed minimum number of events or workload
Important Clauses
Payment Terms
Not specified in provided data; payments governed by GeM rate-contract framework
Delivery Schedule
Specific deliverables defined per work order; timelines set per event
Penalties/Liquidated Damages
Not detailed in data; indemnity against non-allocation noted
Bidder Eligibility
-
Proven experience in end-to-end event/shows management
-
Capacity to deploy staffing, IT, marketing, and venue development teams for government events
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Compliance with GeM bid process and submission of all required certificates
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
5 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Conceptualization and Planning, Coordination and Staffing, IT related work, Marketing and Promotion, Participation arrangements, Venue Development, ..
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Raipur
Delivery Pincodes
494001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kamlochan Singh | 494001,Assistant Commissioner Tribal Development, Collectorate Campus District Basatr Pin- No. DISTRICT- BASATRPIN-494001 | Raipur | Chhattisgarh | 494001 | 5 | - | - |
Authority Records
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Documents 11
GeM-Bidding-9903700.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
4 Updates Update
Extended Deadline
19-Oct-2026, 1:30 pm
Opening Date
20-Oct-2026, 1:30 pm
Update
Update
Update
Extended Deadline
12-Oct-2026, 1:30 pm
Opening Date
13-Oct-2026, 1:30 pm
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar event management projects
Financial statements showing turnover and stability
EMD submission proof (₹200,000)
Technical bid documents and compliance certificates
OEM authorizations or agency agreements (if applicable)
Upload of all bid certificates listed in ATC and corrigendum
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for Bastar event management tender in Chhattisgarh 2026?
Bidders must register on GeM, submit all required documents (GST, PAN, experience certificates, financials), upload ATC-compliant certificates, and provide a bid with fixed unit rates under a rate contract. Ensure EMD of ₹200,000 is ready and confirm acceptance of 25% variation per work order.
What documents are required for bid submission in this Chhattisgarh tender?
Submit GST registration, PAN, and detailed experience certificates for similar events, financial statements, EMD proof of ₹200,000, technical compliance certificates, and OEM authorizations if applicable. Upload ATC documents and corrigenda as specified by GeM rules.
What is the EMD amount for the Bastar event management procurement?
The EMD for this rate-contract tender is ₹200,000. Payable via the designated GeM payment channel; ensure proof of payment is uploaded with the bid to avoid rejection.
What is the variation allowed in this rate contract event tender in Bastar?
A maximum of 25% variation in contract quantity or duration is allowed per work order. The bidder must consent to any scope change, and rates remain fixed during the contract term.
Which delivery terms apply to work orders under this Chhattisgarh tender?
Delivery timelines are defined per work order for individual events. There is no minimum workload guarantee, and allocation depends on administrative priorities and budget constraints.
What standards or certifications are required for this event management bid?
The tender requires uploading certificates per bid documents and ATC. While no specific standards are listed, bidders should provide relevant event management certifications and any OEM authorizations if applicable.
How will payments be processed for successful bidders in this procurement?
Payments are governed by GeM rate-contract terms; once a work order is completed, payment follows the standard GeM process. Ensure delivery milestones are met as per the specific work order to trigger timely payment.
What is the scope of services covered under this Bastar procurement?
Scope includes theme-based event conceptualization, planning, staffing, IT-related work, marketing and promotions, participation arrangements, and venue development for government events in Bastar and across Chhattisgarh.