Bids are Invited For Facility Management Services - LumpSum Based - Providing, Supply and installation of hand pump with in PATNA, BIHAR

Q1: How to register on GeM for Facility Management Services tender issued by SBI in Patna?
To participate in government facility management tenders like the one issued by SBI in Patna, registration on the GeM platform is essential. Visit https://tenderai.in/services/gem-profile-registration, where expert assistance ensures smooth and complete registration. You'll need valid business credentials, statutory compliance certificates, and supporting documents like GST, PAN, and UDYAM registration. Proper registration enhances your visibility and credibility in government procurement channels, enabling submission of bids for high-value projects like supply and installation of hand pumps. The platform facilitates document uploads, bid tracking, and communication with buyers; therefore, a comprehensive and verified profile significantly boosts your chances of winning tenders like this. For tailored support, TenderAI offers professional guidance to optimize your profile and bidding strategy, helping you compete effectively in governmental projects.

Q2: What are the eligibility requirements for participating in the hand pump supply and installation tender in Patna?
Eligibility for this government tender involves meeting baseline financial and technical criteria. The bidder must demonstrate a minimum average annual turnover of Rs. 9 Lakhs over the past three years, supported by certified documents like audited balance sheets or Chartered Accountant certificates. Additionally, the organization should possess requisite statutory registrations such as GST, PAN, UDYAM, and ISO certifications. Experience in similar infrastructure projects, especially involving supply and installation of pumps or facility management services, is preferred. Bidders should also have a local presence or office in Patna to meet logistical considerations. Importantly, bidders must submit bid security deposit of ₹54,000, unless eligible for exemption under MSME policy. Engaging with TenderAI’s registration and compliance support can streamline this process, helping you meet all qualification standards and enhancing your eligibility for government contracts.

Q3: How can small businesses benefit from the MSE purchase preference in government tenders?
Micro and Small Enterprises (MSEs) benefit from government policies through purchase preferences, which significantly improve their chances of securing contracts. As per the Public Procurement Policy (2012), MSEs are eligible for preferences if they are primary service providers or manufacturers, and they upload relevant certifications like UDYAM.
The policy allows MSEs quoting within 15% of the lowest bid (L1) to be awarded full or partial contracts—often up to 100% of the order volume—subject to acceptance of the bid price. The scheme incentivizes smaller firms to participate actively in government projects, ensuring fair competition and capacity building.
To maximize these benefits, ensure your UDYAM registration, statutory documents, and project experience proofs are correctly uploaded and validated online. TenderAI offers expert assistance for registration and bid strategy, empowering your business to tap into large government procurement opportunities and foster growth through preferential allocations.

Q4: What are the key technical specifications required for the hand pumps supplied under this tender?
The tender specifies that hand pumps must meet technical standards for durability, functionality, and safety. The supply and installation involve hand pumps with all accessories, suitable for various sites in Patna. The pumps should conform to specified technical parameters outlined in the tender document, including appropriate capacity, corrosion resistance, and operational efficiency. All accessories, including fittings, seals, and consumables, must be supplied as part of the lump-sum contract. The technical specifications ensure the pumps are robust enough to withstand environmental conditions and offer long-term serviceability.
It is advisable to review the detailed specifications attached in the tender PDF 1752577389.pdf. Proper compliance with standards improves the technical evaluation score and eases inspection processes. TenderAI can assist in interpreting specifications and aligning your product offerings accordingly for competitive bids.

Q5: What is the process for submitting a bid for the government facility management tender in Patna?
Bid submission involves a structured process designed to ensure transparency and compliance. First, register your organization on the GeM portal (https://tenderai.in/services/gem-profile-registration), complete all statutory and technical profile details, and upload necessary documents.
Next, access the specific tender using the Bid Number GEM/2025/B/6455075. Complete the technical and financial bid forms carefully, ensuring all documents—like experience certificates, statutory licenses, bid security (₹54,000), and compliance certificates—are accurately uploaded. Double-check for completeness and adherence to submission deadlines—25th July 2025, 17:00 IST.
Finally, review all entries thoroughly before final submission. Use the Bid Status dashboard to track your bid’s progress, and prepare for any clarifications or site inspections, if called upon. TenderAI’s platform provides step-by-step guidance and bid tracking tools to streamline this process, maximizing your chances of success.

Q6: What compliance and documentation are mandatory for participating in this government tender?
Completing and submitting the correct set of documents is critical. Mandatory documents include:

• Valid GST Registration Certificate
• Udyam Registration Certificate
• PAN Card
• ISO Certification (if applicable)
• Audited Balance Sheets and ITR returns for the last 3 years
• Bid Security Deposit (EMD) of ₹54,000 or exemption certificate if eligible
• Experience certificates for similar projects of supply or facility management
• No dues certificate and statutory compliance proofs
• Supporting documents for MSE or Startup benefits, if claiming exemption
  Missing any of these critical documents can lead to disqualification. It’s recommended to verify each document’s validity and relevance before uploading. TenderAI’s compliance services help verify documents and optimize your bid readiness, reducing the risk of rejection and increasing your chance of winning high-value government contracts.

Q7: How can I improve my chances of winning this government project in Patna?
Success depends on technical compliance, competitive pricing, and strong documentation. Focus on:

• Ensuring your pumps meet all specified technical specifications
• Providing complete, verified, and relevant experience certificates supporting similar projects
• Maintaining a competitive bid price aligned with market standards and your costs
• Validating all statutory registrations and certifications in your profile
• Engaging local logistics and partner networks to ensure timely supply and installation
• Leveraging MSE benefits, if applicable, by submitting correct documents for preference schemes
  Utilize support from TenderAI for bid strategy, profile optimization, and market insights. Networking with local authorities and continuously improving your technical proposals can greatly boost your chances of award.

Q8: What are the key risks or challenges in executing this facility management project?
The project’s short duration (3 months) demands meticulous planning and logistics. Risks include:

• Supply chain delays for hand pumps and accessories, especially in remote sites
• Site accessibility issues due to geographic or environmental factors
• Technical non-compliance or quality deviations leading to rework or rejection
• Coordination challenges with multiple sites and personnel
• Budgetary overruns if the scope changes or unforeseen complications arise
  Mitigating these risks involves proactive planning, local vendor engagement, and quality checks. TenderAI’s project management tools can help monitor progress, ensure compliance, and streamline logistics. Proper risk assessment and contingency planning are crucial to meet project timelines and quality standards successfully.

Q9: What are the long-term benefits of participating in government infrastructure projects like this?
Engaging with government tenders builds organizational credibility and expands your project portfolio. Success can lead to:

• Increased reputation and trust within the public sector
• Opportunities for larger or ongoing projects across infrastructure, urban development, and public utilities
• Capacity building in handling complex, compliance-driven projects
• Access to a steady revenue stream and better market positioning
• Enhanced competitive edge for future tenders by showcasing proven performance
  Participation also aligns your business with national initiatives such as ‘Make in India’, promoting local sourcing and sustainable development. Use this project as a stepping stone for scaling operations and enriching your service offerings for government and private clients alike.

Q10: How can TenderAI assist in winning government tenders like this in Patna?
TenderAI provides end-to-end support including:

• Professional GeM registration and profile optimization
• Preparation of compliant and competitive bids
• Market and competitor analysis to identify winning strategies
• Document validation, review, and certification guidance
• Monitoring bid status and post-bid evaluation insights
• Contract management and project tracking tools
  Leveraging our services can significantly reduce procurement cycle times, improve bid accuracy, and enhance your chances of success in high-value government projects. Partner with TenderAI to unlock new opportunities, stay compliant, and develop winning bids tailored to government procurement norms.

Embark on your government project journey today!
For personalized assistance, visit https://tenderai.in/services/gem-profile-registration and let our experts support your bid success!