Indian Air Force IT Equipment Tender 2025: Tablets, Laptops, 5G Phones – 4‑Year OEM On‑Site Warranty
Bid Publish Date
30-Oct-2025, 9:17 am
Bid End Date
20-Nov-2025, 9:00 am
EMD
₹28,620
Location
Progress
RAQuantity
36
Category
11” Tablet Air Wi-Fi 512GB- Space Grey
Bid Type
Two Packet Bid
Key Highlights
- • OEM on-site warranty extension of 4 years must be accepted by bidder and OEM
- • Scope includes Supply, Installation, Testing and Commissioning (SITC) of IT devices
- • EMD amount of ₹28,620 and related submission requirements
- • Quantity variation up to 25% during contract and extended delivery periods
- • Mandatory Manufacturer Authorization with OEM details and service center network in India
- • Notable clause: Hard disk not returned under security policy
Categories
8
Tender Overview
Indian Air Force (IAF) invites bids for a broad range of IT devices including 11” Tablet Air Wi‑Fi 512GB Space Grey, 11” Notepad Pro Wi‑Fi 256GB Space Black, Personal Mobile 16 Plus 256GB Black, and multiple Personal Laptops up to 16GB/512GB configurations. The contract scope covers Supply, Installation, Testing and Commissioning of the specified devices with an estimated value not disclosed. A key differentiator is the requirement for an OEM warranty extension of 4 years on-site and a robust after‑sales network across India. The tender emphasizes authorisation from OEMs and service center coverage to support installation and maintenance. The buyer reserves the right to adjust quantities by up to 25% during procurement and contract execution, potentially altering delivery timelines accordingly.
Technical Specifications & Requirements
- Product names/categories:
- 11” Tablet Air Wi‑Fi 512GB (Space Grey)
- 11” Notepad Pro Wi‑Fi 256GB (Space Black)
- Personal Mobile 16 Plus 256GB (Black)
- Personal Laptop variants: 14”/13”/15.6”/16” screens with RAM/SSD options up to 16GB/512GB, including 360-degree book style models
- Scope: Supply, Installation, Testing and Commissioning; OEM authorization required; service centers in India; hard disk not to be returned as per security policy
- Warranty/Support: 4 years on-site warranty from OEM; certificate to be submitted with bid; extended coverage as per ATC
- EMD/Financials: EMD ₹28,620; detailed payment terms not specified in available data
- Delivery/Installation: terms reference extended delivery periods if quantity increases; exact delivery windows not provided
- Compliance/Documentation: OEM authorization, service center details, and warranty certificates required at delivery
Terms, Conditions & Eligibility
- EMD: ₹28,620; payment method not explicitly stated in public data
- Warranty: 4 years on-site warranty from OEM; certificate required at delivery; after‑sales network in India mandatory
- Scope: Supply, Installation, Testing and Commissioning; option clause allowing ±25% quantity adjustment
- Delivery/Penalties: Delivery period linked to last date of original delivery order; extended timelines apply with factor formula; penalties not specified in provided data
- Authorisation: OEM/Original Service Provider authorization required; submit authorization with bid; service centers near consignee locations to be uploaded
- Documents: Certificates and OEM authorizations must be uploaded; non‑submission risks rejection
Key Specifications
-
Device categories: tablets, laptops, and personal mobile phones with varied storage (e.g., 512GB, 256GB) and screen sizes (11”, 14”, 15.6”, 16”).
-
Warranty: 4-year on-site warranty from OEM; post‑delivery certificates required.
-
Delivery scope: SITC (Supply, Installation, Testing, and Commissioning) of all listed devices.
-
EMD: ₹28,620; authenticity verified via payment proof and bid documents.
-
Authorisation: mandatory OEM/Original Service Provider authorization with contact details.
Terms & Conditions
-
EMD ₹28,620 required; payment terms not detailed in dataset
-
Quantity may vary up to 25% during contract with extended delivery windows
-
4-year OEM on-site warranty; submit warranty certificates with bid
Important Clauses
Payment Terms
No explicit payment schedule published; bid should include all costs within SITC scope
Delivery Schedule
Delivery period tied to last date of original delivery order; extended duration formula applies
Penalties/Liquidated Damages
Penalty details not provided; ensure compliance with extended delivery terms and OEM warranty
Bidder Eligibility
-
Authorized OEM authorization for devices or approved distributors
-
Evidence of service network in India for installation and after‑sales
-
Financial stability demonstrated by audited statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
11” Tablet Air Wi-Fi 512GB- Space Grey , 11” Notepad Pro Wi Fi 256GB Standard glass- space Black-24 , Personal Mobile 16 Plus 256GB Black , Personal Laptop 14 inch 16GB , Personal Laptop 13 inch M4 (2025) Chip with 10 Core CPU 16 GB 512GB SSD , Personal Laptop 14 Inch TUF Gaming16GB , Personal Mobile Phone 128GB: 5G , Personal Mobile Phone 512GB Desert Titanium , Personal Laptop Book5 15.6 Inch 360 , Personal Laptop Book 16 inch Pro 360
Authority Records
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Documents 13
GeM-Bidding-8433675.pdf
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Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar IT hardware supply
Financial statements (audited) for the last 2–3 years
EMD payment proof (₹28,620) and instrument details
OEM/Manufacturer authorization certificate
Technical compliance certificates (as applicable to devices)
Service center details and location map near consignee destinations
Warranty certificates confirming 4-year on-site coverage
Reverse Auction Schedule
Start
25-Jan-2026, 12:00 pm
End
27-Jan-2026, 12:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ********** Under PMA | Make : Apple Model : 11” Tablet Air Wi-Fi 512GB- Space Grey Title : 11” Tablet Air Wi-Fi 512GB- Space Grey | 19-11-2025 23:14:03 | |
| 2 | ********** Under PMA | Make : Apple Model : APPLE Title : 11” Tablet Air Wi-Fi 512GB- Space Grey | 19-11-2025 22:22:24 | |
| 3 | ********** Under PMA | Make : Apple Model : iPad Air 11” Tablet Wi-Fi 512GB- Space Grey Title : 11” Tablet Air Wi-Fi 512GB- Space Grey | 20-11-2025 01:41:28 | |
| 4 | ********** Under PMA | Make : Apple Model : 11” Tablet Air Wi-Fi 512GB- Space Grey Title : 11” Tablet Air Wi-Fi 512GB- Space Grey | 16-11-2025 21:25:07 | |
| 5 | ********** Under PMA | Make : Apple Model : IPAD AIR 11 INCH 512GB ONLY WIFI Title : 11” Tablet Air Wi-Fi 512GB- Space Grey | 14-11-2025 11:16:24 | |
| 6 | ********** Under PMA | Make : Apple Model : Apple Tablet Air 11" Title : 11” Tablet Air Wi-Fi 512GB- Space Grey | 20-11-2025 08:45:51 |
Frequently Asked Questions
Key insights about CHANDIGARH tender market
How to bid for the Indian Air Force IT equipment tender 2025 in India
Bidders must submit the EMD of ₹28,620 along with OEM authorisation and service center details. The scope covers SITC of devices, with a 4‑year on‑site warranty. Ensure compliance with ATC by uploading required certificates and place emphasis on OEM warranty and post‑sales support.
What documents are required for the IA F IT devices tender submission 2025
Required documents include GST registration, PAN, audited financials, experience certificates for similar deployments, EMD proof, OEM authorization, and warranty certificates. Also provide service center locations and device compliance certificates to support SITC scope.
What are the technical specifications for IA F tablets and laptops in this tender
Specific device models include 11” Tablet Air Wi‑Fi 512GB Space Grey and 11” Notepad Pro Wi‑Fi 256GB Space Black, plus multiple Personal Laptop variants up to 16GB RAM/512GB SSD. Exact processor, OS, and battery specs are not disclosed; bidders should rely on OEM data and SITC requirements.
When is the delivery window for IT equipment under the IA F procurement
Delivery timelines are tied to the last date of the original delivery order; if the quantity changes by up to 25%, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.
What are the warranty requirements for IAF IT devices
A 4-year on-site warranty from the OEM is mandatory; bidders must provide OEM warranty certificates at delivery and confirm extended on-site support within India, with service centers near consignee locations.
What is the role of OEM authorization in the bidding process
Bid submissions must include an OEM authorization/Certificate detailing distributor details and contact information; without this, the bid risks rejection, especially for after‑sales support and warranty adherence.
What is the EMD amount and its significance for bidders
The EMD is ₹28,620; bidders must submit proof of payment with the bid. This bond demonstrates seriousness and helps secure performance during SITC and warranty compliance.
How does the 25% quantity option affect the auction for IA F devices
The purchaser may increase/decrease quantity by up to 25% during contract; payment and delivery terms adjust accordingly, with the extended delivery period computed to ensure minimum 30 days additional time.
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Documents 13
GeM-Bidding-8433675.pdf
Main Document
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Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS