Hindustan Petroleum Corporation Ltd Gate Valve Tender Visakhapatnam Andhra Pradesh 12" MOV, 8" MOV Gate Valve 2026
Bid Publish Date
23-Oct-2026, 7:55 pm
Bid End Date
03-Nov-2026, 3:00 pm
Location
Progress
Key Highlights
- • 25% quantity variation right exercised at contract award and during currency
- • ATC documents: Nil Deviation, PQC, Land Border Declaration, Holiday listing, UDYAM/ISO certificates
- • Delivery time adjustments based on original period with minimum 30 days
- • Bidder must adhere to HPCL procurement policies and acceptance of option clause
- • No BOQ items; focus on compliance and documentation readiness
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for 12" MOV Gate Valve and 8" MOV Gate Valve procurement in Visakhapatnam, Andhra Pradesh. The tender uses an option clause allowing up to 25% quantity variation during contract award and currency, with delivery timelines calculated from the original delivery date. While specific quantities and estimated value are not published, the opportunity targets suppliers of industrial gate valves compliant with HPCL’s procurement framework. Unique aspects include the permissive option clause and the requirement to meet ATC documents at submission. This tender emphasizes adherence to internal procurement policies and potential contract adjustments mid-term, making early bidder readiness crucial for successful participation and scheduling.
Key Specifications
-
Product names: 12" MOV Gate Valve, 8" MOV Gate Valve
-
No explicit capacity or material specs provided in data
-
Option clause enabling up to 25% quantity variation
-
ATC/documentation requirements: Nil Deviation, PQC, Land Border Declaration, Holiday listing, UDYAM/ISO
-
Delivery period adjustments based on original delivery timeline with minimum 30 days
Terms & Conditions
-
Option Clause allows +/- 25% quantity adjustment
-
Delivery timing linked to original delivery period with minimum 30 days
-
ATC document requirements include Nil Deviation, Land Border Declaration, and UDYAM/ISO where applicable
Important Clauses
Delivery Terms
Delivery period starts from last date of original delivery order; extended time governed by option clause with minimum 30 days.
Quantity Variation
Purchaser may increase or decrease order quantity by up to 25% during contract execution at contracted rates.
ATC Documentation
Submit Nil Deviation, PQC documents, Land Border Declaration, Holiday listing, and UDYAM/ISO certificates if applicable.
Bidder Eligibility
-
Experience with supply of industrial gate valves meeting HPCL procurement norms
-
GST registration and financial capability to support procurement
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Compliance with ATC document submission requirements and border declarations
Tender Data
Bid Details
Quantity
4
Category
12" MOV -Gate Valve
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
12" MOV -Gate Valve , 8" MOV-Gate Valve
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
182
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| K Sai Ranjit Kumar | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 2 | 182 | - |
Authority Records
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Documents 6
GeM-Bidding-10071031.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
12
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Required Documents
Nil Deviation to Tender terms and conditions
PQC related documents and other documents requested in ATC
Duly signed and filled Land Border Declaration
Holiday listing/Banned declaration on letterhead
UDYAM certificate and ISO certificate, if applicable
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid on gate valve tender in Visakhapatnam HPCL 2026
Bidders must submit Nil Deviation, PQC, Land Border Declaration, Holiday listing, and UDYAM/ISO certificates (if applicable). Ensure compliance with the option clause allowing up to 25% quantity variation and provide documents before final submission. Verify delivery terms align with the original delivery period and minimum 30 days extension rules.
What documents are required for HPCL gate valve bid in Visakhapatnam?
Required documents include Nil Deviation to Tender terms, PQC-related documents, Land Border Declaration, Holiday listing on letterhead, and UDYAM/ISO certificates if applicable. Ensure GST, PAN, and experience certificates are ready as part of general bid submission and compliance.
What are the delivery terms for HPCL gate valve procurement in Andhra Pradesh?
Delivery terms rely on the original delivery date; if the option clause is exercised, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Confirm the final delivery schedule at contract award.
What is the scope of 25% quantity variation in this tender?
The purchaser may increase or decrease the ordered quantity by up to 25% of the bid quantity at the contracted rates, both at award and during contract currency, affecting delivery planning and inventory requirements.
Which certifications may be required for HPCL valve tender in Visakhapatnam?
If applicable, bidders should provide UDYAM certificate and ISO certificate. Certifications help validate eligibility and quality compliance for gate valve supply bids issued by HPCL in Visakhapatnam.
How to prepare PQC and ATC documents for valve procurement?
Compile complete PQC documentation and any requested ATC files, ensuring alignment with tender terms. Include Nil Deviation confirmation, Land Border Declaration, and Holiday listing verification, along with standard company credentials and shop-floor quality capability statements.
What is the procurement location and valve category for this bid?
Procurement location is Visakhapatnam, Andhra Pradesh. Valve categories are 12" MOV Gate Valve and 8" MOV Gate Valve, intended for HPCL’s industrial gas or liquid handling applications under 2026 bidding.
What are the key eligibility criteria for HPCL valve suppliers?
Eligible bidders should demonstrate prior experience supplying industrial gate valves, possess GST registration, provide financial statements, and meet ATC submission requirements (Nil Deviation, PQC, border declarations). ISO/UDYAM certifications may be required if applicable to bid evaluation.