Indian Army Flower Decoration and Unveiling Ceremony Services Tender Tinsukia Assam 2025

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a wide range of unveiling ceremony services located in TINSUKIA, ASSAM. Estimated contract value is ₹3,000,000 with an EMD of ₹60,000. The scope spans multiple auxiliary requirements including decor, food arrangements, accommodation, transport, staging, and ceremonial equipment. A 25% quantity variation is allowed during contract, affecting delivery timelines and order quantities. A mandatory pre-bid meeting will clarify scope, while bidders must submit product samples for brand/quality confirmation at the specified address. Data Sheet submissions and vendor code documentation ensure conformity with tender data.
Bidder participation requires turnover evidence over the last three fiscal years, PAN, GSTIN, cancelled cheque, and an EFT mandate. The purchaser reserves contract-scope flexibility while maintaining contracted rates during any quantity adjustments. This diverse procurement aligns with large-scale event management needs for a high-profile unveiling ceremony, demanding coordination across multiple service lines and compliance with the buyer’s ATC terms.
Bidders should prepare for a complex, multi-item engagement and ensure their data sheets precisely match offered specifications to avoid rejection.

Technical Specifications & Requirements

• No item-level technical specifications are published; emphasis is on broad service categories and compliance with data sheets.
• Key documentary requirements include: PAN, GSTIN, Cancelled Cheque, and EFT Mandate.
• Data Sheet of all offered products/services must be uploaded; mismatches may lead to bid rejection.
• BOQ shows 57 items but lacks explicit unit/quantity details; submit complete, itemized data per offer.
• Turnover evidence: average annual turnover calculations over the last three years as per bid document.
• 25% quantity variation permissible, with extended time as defined by the option clause.
• Mandatory pre-bid conference and sample submission at the provided address.
• Sample submission must confirm brand/quality prior to technical evaluation.

Terms, Conditions & Eligibility

• EMD: ₹60,000 (to be submitted with bid).
• Turnover: minimum average annual turnover in last 3 years as per bid document (audited statements or CA certificate acceptable).
• Delivery/Option Clause: quantity may increase up to 25% during contract; delivery period adjustments as per formula (minimum 30 days).
• Documents: PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet of offered products; pre-bid attendance mandatory.
• Pre-bid Conference: mandatory; non-attendance may lead to rejection.
• Sample Submission: required at the address specified (for brand/quality confirmation).
• Bundled Scope: multiple service categories (decor, meals, lodging, transport, security, staging) under one contract; ensure data-sheet alignment with offered items.