IIIT Kalyani Laptop Tender Nadia West Bengal 2026 - Supply, Installation & Commissioning under Govt Terms
Bid Publish Date
04-Oct-2026, 9:45 pm
Bid End Date
26-Oct-2026, 2:00 pm
Location
Progress
Key Highlights
- • Brand/OEM authorization requirement clearly mandated with documentation
- • State-specific service center proof and establishment within 30 days
- • Escalation matrix and toll-free service support must be provided
- • Delivery terms allow quantity variation up to 25% during and after award
- • SITC scope explicitly includes installation and commissioning at the Kalyani site
- • On-site installation at IIIT Kalyani, Webel IT Park, Nadia, WB
Tender Overview
The Indian Institute Of Information Technology Kalyani (IIIT) in Nadia, West Bengal invites bids for the procurement of laptops under the Department Of Higher Education. The scope includes Supply, Installation, Testing and Commissioning of laptops at the Kalyani Webel IT Park address. Bids must address the option clause allowing up to 25% quantity variation, with the delivery period measured from the last date of the original delivery order. Successful bidders must establish a Functional Service Centre in the state if not already present, and submit OEM authorization. The tender emphasizes service support infrastructure and clear escalation details, with installation and commissioning at the specified Nadia location.
- Organization: Indian Institute Of Information Technology Kalyani
- Location: Nadia, West Bengal (741235/741101 area references in terms)
- Product Category: Laptop procurement (Supply, Installation, Testing & Commissioning)
- Delivery Address: IIIT Kalyani, Webel IT Park, Near Buddha Park, Kalyani, Nadia, WB
- Delivery terms: Option quantity up to 25%, extended delivery as per formula, minimum 30 days if required
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing & Commissioning (SITC) of laptops at the specified site
- Service centers: Functional Service Centre required within the state; establishment within 30 days if not present; payment contingent on documentary proof
- OEM authorization: Mandatory Manufacturer Authorization/ OEM authorization to be submitted with detailed product specifications, make and model clearly stated
- Service support: Escalation matrix and toll-free service contact to be provided; dedicated service office in the consignee state
- Delivery/Installation: On-site installation at Indian Institute Of Information Technology Kalyani, Webel IT Park, Nadia, WB
Terms, Conditions & Eligibility
- Delivery terms: Supply, installation & commissioning as per contract; delivery period linked to original order with option-based extensions
- Service infrastructure: Functional service centers in the state; proof required
- Documentation: OEM authorization, detailed product specifications, make/model clarity, service escalation details, and vendor office details in-state
- Contract scope: Price to include all costs for SITC; installation and commissioning included
- Support: Dedicated toll-free/service numbers and clear escalation matrix required
- Warranty/AMC: Not explicitly stated; ensure alignment with common govt procurement norms for laptops
Key Specifications
-
Product/service names: laptops within SITC scope
-
Quantities: up to 25% variation allowed per option clause
-
Value: estimated contract value not specified
-
Experience: vendor must demonstrate OEM authorization and state service capability
-
Quality/standards: IS/IEC related laptop standards not specified
Terms & Conditions
-
Option quantity up to 25% and extension of delivery period as per formula
-
Mandatory OEM authorization and state-level service centre proof
-
SITC scope includes installation and commissioning at the Kalyani site
Important Clauses
Payment Terms
Payment to be released after submission of service capability proof and installation evidence; no explicit percentage/term provided in data
Delivery Schedule
Delivery timeline linked to original delivery order with possible extensions; minimum 30 days if extended
Penalties/Liquidated Damages
Not specified in provided data; bidders should seek clarity on LDs in final bid document
Bidder Eligibility
-
Presence of OEM authorization for laptops
-
Functional Service Centre in the state or capability to establish within 30 days
-
Delivery and installation capability at IIIT Kalyani, Nadia, WB
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
75 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Laptop
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Nadia
Delivery Pincodes
741235
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Madhumita Sengupta | 741235,WEBEL IT Park Campus, Opp Water Treatment Plant, Kalyani | Nadia | West Bengal | 741235 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9983246.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
OEM Manufacturer Authorization/Distributorship authorization
Detailed product specifications with make and model clearly stated
Proof of Functional Service Centre in the State (or establishment plan within 30 days)
Escalation matrix and dedicated service contact details
Vendor office presence in the consignee state (proof required)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the laptop tender in Nadia West Bengal 2026
Bidders should submit OEM authorization, detailed laptop specifications, and proof of a Functional Service Centre in the state. Include installation, testing, and commissioning plans, plus a clear escalation matrix and toll-free service contact. Ensure the option clause (up to 25%) and delivery terms are addressed.
What documents are required for IIIT Kalyani laptop procurement bid
Submit OEM authorization, complete product specifications with make/model, evidence of a state service centre or establishment plan within 30 days, and service escalation details. Include vendor office details in the consignee state and proof of installation/commissioning capability.
What are the delivery and installation requirements for laptops in this tender
Delivery is to Indian Institute Of Information Technology Kalyani, Webel IT Park, Nadia. Installation and commissioning are included in the scope, with the option to extend delivery time if quantities increase, calculated as (increased/original quantity) × original period, minimum 30 days.
What is the scope of supply for the laptop procurement
Scope includes Supply, Installation, Testing and Commissioning of laptops at the Kalyani site, with all costs included in the bid price. Service center proof and OEM authorization are mandatory prerequisites for bid eligibility.
What are the service support requirements for this laptop tender
Bidders must provide a functional service centre in the state or establish one within 30 days of award, with a dedicated toll-free number, escalation matrix, and documented service support commitments as part of the bid.
What is the eligibility criteria for laptop suppliers in this procurement
Eligibility requires OEM authorization, ability to set up a state-based service centre, installation capability at IIIT Kalyani, and documented escalation and support processes. The bid should demonstrate prior experience in similar SITC of laptops if specified.
How will quantity variation affect delivery under this tender
The purchaser may increase/decrease quantity by up to 25% at award, and up to 25% during contract at contracted rates. Delivery timelines adjust from the last date of the original order, with a minimum 30-day extension if needed.