Mahanadi Coalfields Limited USB External SSD Tender Sambalpur Odisha 256GB+ Q2 2026
Progress
Tender Overview
Mahanadi Coalfields Limited seeks procurement of a USB Type External Solid State Drive >256 GB for use under Coal India Limited operations in SAMBALPUR, ODISHA. Estimated value: ₹119,985 with no listed EMD. The order scope is for Supply of Goods only, with a potential ±25% quantity adjustment during and after contract formation. Delivery timelines hinge on the original delivery period; extended periods are calculated as a function of additional quantity, with a minimum of 30 days. Bidders must ensure compliance with a Malicious Code Certificate and provide a dedicated service helpline and escalation matrix. The ATC terms require timely defect rectification during warranty. Unique delivery flexibility and strict cybersecurity safeguards shape the bid.
Technical Specifications & Requirements
- Item category: USB external SSD >256 GB (Q2)
- BOQ shows Total Items: 0; procurement relies on supplier quote for the specified device
- Malware protection: bidder must certify no embedded malicious code and potential breaches under IPR/copyright
- Service & Support: dedicated toll-free number and an escalation matrix required from Bidder/OEM
- Warranty/ATC: timely servicing/defects rectification during the warranty period required
- Delivery terms: quantity adjustments permitted up to 25% of bid quantity with adjusted delivery period
- Compliance: hardware/software must meet purchaser cybersecurity expectations and provide support details
Terms, Conditions & Eligibility
- Quantity flexibility: purchaser may increase/decrease up to 25% at contract placement and during currency at contracted rates
- Payment terms: not specified; delivery is supply-only with no installation scope
- Malicious code certificate: mandatory certificate inclusion in bid
- ATC: explicit requirement for service timeliness and escalation processes
- Documentation: bidders must provide service contact details, warranty commitments, and relevant certifications
- EMD: not listed; ensure submission conforms to ATC for security equipment bids
- Delivery: timelines tied to the original delivery order; extended period calculated per formula with minimum 30 days
Key Specifications
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USB external SSD with capacity greater than 256 GB
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Minimum device classification: USB 3.x interface support
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Security/compliance: malware-free certificate and IPR protection commitment
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Service support: dedicated toll-free support line and escalation matrix
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Warranty: warranty terms to be specified in bid response; timely defect rectification during warranty
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Delivery: quantity adjustments up to 25%, delivery period aligned to original order timeline
Terms & Conditions
-
Quantity can be adjusted by ±25% at contract placement and during currency at the same rate
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Supply-only scope; no installation or on-site support included unless stated in ATC
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Mandatory Malicious Code Certificate and dedicated service/escalation contacts required
Important Clauses
Payment Terms
Payment terms are not explicitly stated; bidders should align with standard supply contract terms and clarify in their bid, ensuring delivery against invoicing and possible warranty support
Delivery Schedule
Delivery period starts from the last date of the original delivery order; extended time computed as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
ATC requires timely servicing and defect rectification during warranty; penalties to be determined per contract terms and governing procurement rules
Bidder Eligibility
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Experience supplying USB external storage devices to large organizations or government entities
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Demonstrated capability to provide cybersecurity certificates and malware-free assurances
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Proven service/support infrastructure including toll-free number and escalation matrix
Tender Data
Bid Details
Quantity
15
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
USB Type External Solid State Drive Capacity Greater Than 256 GB (V2) (Q2)
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sambalpur
Delivery Pincodes
768020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sarvesh Kumar | 768020,MAHANADI COALFIELDS LIMITED, AT / PO - JAGRUTI VIHAR, BURLA | Sambalpur | Odisha | 768020 | 15 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9766956.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
03-Oct-2026, 2:30 pm
Opening Date
04-Oct-2026, 2:30 pm
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar USB SSD supply
Financial statements demonstrating capability
EMD/Security deposit as per ATC (if applicable)
Technical bid documents confirming SSD specifications
OEM authorizations (if bidding as partner or distributor)
Malicious Code Certificate as required by buyer
Service & Support details: dedicated toll-free number and escalation matrix
Any other documents explicitly requested in ATC terms
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the USB SSD tender in Sambalpur Odisha 2026?
Bidders should submit GST, PAN, financials, and experience certificates, plus a Malicious Code Certificate and OEM authorizations if applicable. Provide a dedicated toll-free service contact and escalation matrix, and confirm supply-only scope with the 25% quantity option. Ensure compliance with ATC service timeliness requirements.
What documents are required for USB external SSD tender in Odisha?
Required documents include GST certificate, PAN card, experience certificates for similar SSD supplies, financial statements, and OEM authorizations. Include Malicious Code Certificate, technical bid detailing SSD capacity (>256 GB), and service contact details with escalation matrix.
What are the technical specifications for USB SSD >256 GB bid in Sambalpur?
Specifications specify USB external SSD with capacity greater than 256 GB, USB 3.x interface support, malware-free certification, and compliance with cybersecurity expectations. No detailed model or brand is mandated, but OEM authorizations may be required for bidding as distributor.
What delivery terms apply to quantity variations in this tender?
Quantity adjustments up to 25% are permitted at contract placement and during the currency at the contracted rate. The extended delivery time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What is the role of the Malicious Code Certificate in this bid?
The certificate certifies the hardware/software is free from embedded malicious code that could cause harm or data loss. It is mandatory to upload this certificate with the bid; breach may constitute contract violation and IP infringement risk.
What constitutes service & support requirements for this SSD tender?
Bidder/OEM must provide a dedicated toll-free support number and a formal escalation matrix for service issues. Timely defect rectification during warranty is required, and escalation data should include multiple contact points and response timelines.
Are there any installation or warranty specifics bidders should know?
The scope is supply-only unless ATC specifies otherwise. Timely servicing during warranty is required, and vendors must detail warranty terms, response times, and parts availability in their bid response.
What is the estimated value and procurement location for the SSD bid?
Estimated value is ₹119,985 for the USB external SSD procurement, located in SAMBALPUR, ODISHA under Mahanadi Coalfields Limited (Coal India Limited). Bidders should tailor their proposals to this regional requirement and scope.