HMT Machine Tools Limited coolant shut off valve tender Ajmer Rajasthan 6612E155 6612E25 2026
Progress
Key Highlights
- • Brand/OEM requirement: OEM warranty certificates must be submitted at delivery
- • Standards/Certifications: Data Sheet cross-check required; product to comply with HMT standard
- • Special clause: Option to increase quantity up to 25% during contract and extended delivery timelines
- • Eligibility criterion: 1-year warranty and established installation/maintenance service network in India
- • Warranty/AMC: 1-year warranty; on-site repair and maintenance support
- • Penalties: Delivery timelines governed by option clause; LD terms not explicitly stated
- • Delivery: Scope restricted to supply of goods; no installation unless stated in ATC
- • Delivery location: Ajmer, Rajasthan (305001) with consignee requirements per ATC
Tender Overview
Organization: Hmt Machine Tools Limited, under the Department Of Heavy Industry, seeks supply of coolant shut off valves in Ajmer, Rajasthan (ZIP 305001). Items targeted include 6612E155 half inch and 6612E25 one inch valves. The scope is limited to supply of goods with a 60 days credit payment term and a 1-year warranty from final acceptance. Unique terms include a flexible quantity option up to 25% extra during contract for the Purchaser and extended delivery timelines proportionate to added quantity, with a minimum of 30 days. A Data Sheet must accompany bids to enable parameter verification against product specifications. OEM warranty certificates are required at delivery, and service capability must cover installation, commissioning, training, and maintenance in India.
Technical Specifications & Requirements
- Items: COOLANT SHUT OFF VALVE 6612E155 HALF INCH; COOLANT SHUT OFF VALVE 6612E25 ONE INCH; No other items specified under BOQ. All items to be supplied as per HMT standard. Delivery terms allow quantity variations up to 25%, with extension logic based on original delivery period. Bid must include a complete Data Sheet and guarantee matching parameters with offered products. Warranty: 1 year from final acceptance or after installation, with on-site service and a verified network of service centers in India. The seller must provide OEM warranties and ensure after-sales support.
Terms, Conditions & Eligibility
- EMD/Deposit: Not explicitly stated in data; bidders should assume standard government practice and verify in ATC.
- Payment Terms: 60 DAYS CREDIT AFTER ACCEPT OF MATERIAL.
- Delivery: Delivery period aligned with original delivery schedule; extended periods calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Warranty/Support: 1 year warranty; OEM warranty certificates to be supplied at delivery; establishment of service centers in India for after-sales service.
- Data Sheet: Mandatory upload of product Data Sheet; mismatches may lead to rejection.
Key Specifications
-
Product: COOLANT SHUT OFF VALVE
-
Sizes: HALF INCH (6612E155) and ONE INCH (6612E25)
-
Standards/Compliance: HMT standard; Data Sheet verification mandatory
-
Warranty: 1 year from final acceptance/installation
-
Delivery: 60-day credit post-acceptance; option-based quantity variation up to 25%
-
Service: Installation, commissioning, training, troubleshooting, and maintenance in India with local service centers
Terms & Conditions
-
50-60 day delivery/acceptance window to be clarified with ATC
-
60 days credit after material acceptance
-
Data Sheet must match offered product parameters
-
Option clause allows up to 25% quantity variation during contract
-
OEM warranty certificates required at delivery and after-sales support in India
Important Clauses
Payment Terms
60 DAYS CREDIT AFTER ACCEPT OF MATERIAL as per ATC; ensure alignment with delivery and acceptance milestones
Delivery Schedule
Delivery period governed by original schedule; additional time is proportionate to quantity increase with a minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; follow standard contractual penalties per ATC and delivery terms
Bidder Eligibility
-
Experience in supplying coolant valves or similar hydraulic components
-
Demonstrated OEM authorization or manufacturing background
-
Financial capability to support 60-day credit terms and warranty obligations
Tender Data
Bid Details
Quantity
11
Category
COOLANT SHUT OFF VALVE 6612E155 HALF INCH
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
COOLANT SHUT OFF VALVE 6612E155 HALF INCH , COOLANT SHUT OFF VALVE 6612E25 ONE INCH , NO ITEM A , NO ITEM B , NO ITEM C
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Ajmer
Delivery Pincodes
305003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ashutosh Prajapati | 305003,Beawar Road | Ajmer | Rajasthan | 305003 | 4 | 60 | - |
Authority Records
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Documents 5
GeM-Bidding-10021386.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
COOLANT SHUT OFF VALVE 6612E155 HALF INCH
4032587
COOLANT SHUT OFF VALVE 6612E25 ONE INCH
4032588
NO ITEM A
NIL
NO ITEM B
NIL
NO ITEM C
NIL
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | COOLANT SHUT OFF VALVE 6612E155 HALF INCH | 4032587 | 4 | nos | ajbuycon | 60 | |
| 2 | COOLANT SHUT OFF VALVE 6612E25 ONE INCH | 4032588 | 4 | nos | ajbuycon | 60 | |
| 3 | NO ITEM A | NIL | 1 | nos | ajbuycon | 60 | |
| 4 | NO ITEM B | NIL | 1 | nos | ajbuycon | 60 | |
| 5 | NO ITEM C | NIL | 1 | nos | ajbuycon | 60 |
Categories
2
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Required Documents
GST registration certificate
PAN card
Data Sheet of the offered coolant shut off valves
OEM authorization or manufacturer certificate
Financial statements or proof of financial stability
Warranty certificates (OEM) to be submitted at delivery
Service center details and after-sales support plan in India
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for coolant shut off valve tender in Ajmer Rajasthan 2026?
Bidders should submit the Data Sheet with the bid and include OEM authorization, GST, PAN, and financial statements. Ensure compliance with HMT standard and provide OEM warranty certificates. The payment term is 60 days credit after material acceptance, and a 1-year warranty is mandatory.
What documents are required for coolant valve supply bid in Ajmer?
Required documents include GST registration, PAN, Data Sheet, OEM authorization, financial statements, and OEM warranty certificates. Also provide service center details in India for after-sales support and installation/commissioning plan.
What are the technical specifications for 6612E155 and 6612E25 valves?
Specifications specify HALF INCH 6612E155 and ONE INCH 6612E25 coolant shut off valves; ensure Data Sheet aligns with HMT standard and that no additional items are included in BOQ. Detailed dimensions and materials are validated via the Data Sheet.
When is the payment due after delivery for this tender?
Payment terms state 60 DAYS CREDIT AFTER ACCEPT OF MATERIAL. Vendors should ensure the delivery and acceptance milestones are clearly defined to trigger the credit period and timely payment.
What is the scope of supply for this coolant valve tender?
Scope is explicitly Only supply of Goods; no installation unless ATC specifies. Bid must include Data Sheet and OEM warranties. Delivery must conform to HMT standards with a 1-year warranty coverage and service network in India.
What are the warranty requirements for the supplied valves?
A 1 year warranty from final acceptance or after installation must be provided. OEM warranty certificates must be attached at delivery, and the seller must maintain an established service network in India for repairs and maintenance.
How does quantity variation work under the option clause?
The purchaser may increase the quantity up to 25% during contract and extend delivery time proportionally: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What is required in the Data Sheet for bid validation?
A complete Data Sheet matching the offered products is mandatory. Any unexplained mismatch may lead to bid rejection; ensure all parameters are aligned with the 6612E155 and 6612E25 valve specifications.