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Administrative Reforms Department Uttar Pradesh All-in-One PC & UPS Tender Lucknow 2026 - IS/IS 550? Compliant, MFP, OEM Turnover

Bid Publish Date

10-Jun-2026, 2:20 pm

Bid End Date

20-Jun-2026, 3:00 pm

Value

₹24,00,000

Location

LUCKNOW , UTTAR PRADESH
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Progress

Issue10-Jun-2026, 2:20 pm
AwardPending
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Quantity

30

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM turnover criteria emphasized for both bidder and OEM per last three years
  • • Option clause enabling 25% quantity variation during and after contract
  • • Scope includes Supply, Installation, Testing and Commissioning (SITC)
  • • Delivery timeline mechanics: linked to order date; extended period rules defined
  • • Bidder must provide Manufacturer Authorization when not OEM
  • • UPS rating, inverter technology, efficiency, and battery backup time as core specs
  • • A4 and Legal Size MFPs included under Q2 category with required integration
  • • No BOQ items listed; estimated contract value ₹2,400,000

Categories 5

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The Administrative Reforms Department, Uttar Pradesh, invites bids for the procurement of All-in-One PC (V2), Line Interactive UPS with AVR (V2), and A4 & Legal Size Multifunction Printer (MFP) (Q2) in Lucknow, UP 226001. Estimated contract value is ₹2,400,000 with scope covering supply, installation, testing, and commissioning of all listed goods. The tender emphasizes OEM turnover collaboration and mandates vendor authorization where applicable. A key bid clause allows up to 25% quantity variation during contract execution at contracted rates, with delivery timelines linked to delivery order dates and extended periods. This procurement targets end-user reliability, standardized equipment, and seamless integration within government operations.

Technical Specifications & Requirements

  • Categories: All-in-One PC (V2); Line Interactive UPS with AVR (V2); A4 and Legal Size MFPs (Q2).
  • UPS & power: UPS Rating in KVA; Inverter Technology; Inverter Efficiency; Minimum Guaranteed Battery Backup Time at Full Load; Input Voltage Range.
  • Product compliance: Clear emphasis on compatibility with government ICT environments; scope includes supply, installation, testing, commissioning; OEM authorization required where applicable.
  • Value context: Estimated value ₹2,400,000; no BOQ items available; delivery terms reference the option clause and extended delivery timing.
  • Qualification: Bidder and OEM turnover requirements; proof via audited statements or CA certificates; no explicit dates provided.

Terms, Conditions & Eligibility

  • Option clause: Purchaser may adjust quantity by up to 25% during contract and extended delivery periods with calculated time.
  • Financial standing: Bidders must demonstrate viable financial health; exhibit turnover per last three years; consider new entities with computation from completed years.
  • OEM/Authorisation: Required Manufacturer Authorization/OC with full details when not bidding as OEM.
  • Scope of supply: Bid price must include all costs for supply, installation, testing, and commissioning of the goods.
  • Documentation: Upload turnover proof, OEM authorization, and financial certificates; ensure not under liquidation or bankruptcy.
  • Delivery & payment: Delivery periods tied to original and extended orders; payment terms not specified in data.

Key Specifications

  • All-in-One PC (V2) category with unspecified exact model but must meet government ICT compatibility

  • Line Interactive UPS with AVR (V2): UPS rating in KVA, inverter technology, inverter efficiency, and minimum battery backup time

  • A4 and Legal Size Multifunction Printer (MFP) (Q2): printing, scanning, copying, and fax capabilities if applicable

  • Input voltage range and performance metrics to be disclosed in technical bid

  • OEM/Brand specificity to be clarified; authorization required where distributor bids

Terms & Conditions

  • 25% quantity variation right during contract and extension

  • SITC scope included in bid price

  • OEM turnover criteria and bidder turnover criteria required

Important Clauses

Payment Terms

Not explicitly stated; procurement terms indicate SITC with potential standard government payment around delivery and acceptance, subject to contract clauses

Delivery Schedule

Delivery commencement from the last date of original delivery order; extended delivery allowed with proportional time calculation (minimum 30 days)

Penalties/Liquidated Damages

Not specified in data; likely to follow standard government LD provisions based on delivery delays and performance metrics

Bidder Eligibility

  • Bidder must not be under liquidation or bankruptcy

  • Must meet turnover criteria for bidder and OEM over last 3 financial years

  • Must provide Manufacturer Authorization where applicable

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

ADMINISTRATIVE REFORMS DEPARTMENT

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Documents 4

GeM-Bidding-9448191.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC UPS Rating (in KVA) 1.0, 1.5, 2.0, 3 Or higher
GENERIC Inverter Technology MOSFET-PWM
GENERIC Inverter Efficiency (in %) 60% or better, 70% or better Or higher
GENERIC Minimum Guaranteed Battery Backup Time (in Minutes) at Full Load 15, 30, 60, 90, 120, 180, 240 Or higher
FEATURES Input Voltage Range (in volt) Single Phase AC (160-280V)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for last 3 years

4

OEM authorization/Certificate (where applicable)

5

Turnover certificates for bidder and OEM

6

Experience certificates for similar SITC deployments

7

Proof of non-liquidation or bankruptcy status

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for All-in-One PC and UPS tender in Lucknow UP 2026

Bidders must submit GST, PAN, turnover certificates for last 3 years, OEM authorization if not bidding as OEM, and TURNOVER proofs. The bid includes SITC scope; ensure compliance with UPS rating, inverter technology, efficiency, and battery backup requirements. Include electrical and installation capabilities.

What documents are required for UPS and MFP tender in Lucknow

Required documents include GST registration, PAN, audited financial statements or CA certificate showing turnover, OEM authorization, and experience certificates for SITC deployments. Also include proof of not being under liquidation and relevant technical compliance certificates for the proposed products.

What are the key technical specs for UPS and printers in this tender

Key specs focus on UPS rating in KVA, inverter technology, inverter efficiency, minimum battery backup time, and input voltage range. A4 and Legal MFPs should cover printing, scanning and copying capabilities with government ICT compatibility. Exact model-level specs will be in the technical bid.

When is the delivery timeline for Lucknow procurement and extensions

Delivery starts from the last date of the original delivery order. The option clause allows up to 25% quantity variation with extended delivery time computed as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What is the OEM turnover requirement for this UP tender

Bidder and OEM must show minimum average annual turnover over the last three years ending 31st March; certified audited balance sheets or CA certificates are acceptable, with consideration for new entities based on completed years post-constitution.

What is included in the SITC scope for this procurement

The bid price must cover Supply, Installation, Testing, and Commissioning of all listed goods, ensuring integration with the Purchasing Department systems and on-site acceptance testing as per contract terms.

Are there penalties for delayed delivery in this Lucknow tender

Penalties or liquidated damages are not explicitly stated in the data; expect standard government LD provisions tied to delivery timelines and performance shortfalls, and confirm during bid clarification.

What is the estimated value and location for this procurement

Estimated contract value is ₹2,400,000 for Lucknow, Uttar Pradesh, covering All-in-One PC, Line Interactive UPS with AVR, and A4/Legal MFPs with SITC scope.

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