GEM Tender Bhopal Madhya Pradesh AIO/Laptop Procurement 2026 – OEM Windows, RoHS, Energy Star 2026
Bid Publish Date
18-Sep-2026, 7:07 pm
Bid End Date
06-Oct-2026, 5:00 pm
Location
Progress
Tender Overview
The Government e-Marketplace (GEM) tender in Bhopal, Madhya Pradesh 462001 seeks procurement related to AIO display solutions and/or laptops with OEM letterhead specifications and preloaded Windows operating system confirmations. The opportunity includes an estimated quantity flexibility up to 25% at contracted rates and a delivery period tied to the last delivery order date, with a minimum extension rule of 30 days. A mix of compliance declarations from the OEM will be required, including RoHS, Energy Star, UL, CE, FCC, and TCO certificates for displays in AIO configurations. The tender emphasizes supplier eligibility criteria around OEM reputation and ongoing support commitments, ensuring that the selected bidder can supply within MP and provide onsite service.
Technical Specifications & Requirements
- Bid specific OEM letterhead specifications sheet.
- OEM confirmation for preloaded Windows OS.
- RoHS, Energy Star, UL, CE, FCC, TCO certificates for display components of AIOs.
- BID specific declaration letters: complete BOM, driver support from OEM site, onsite service matrix for MP.
- OEM must be in top 5 IDC ranking for the last 1 year for AIO category; submit a certificate.
- OEM should be not blacklisted by Govt/Semi-Gov/educational institutions in the last 5 years.
- BID specific MAF for AIO and Laptop; GSTR 3B uploaded with bid.
- 12/10/12 format notes imply documented compliance to a multi-criteria standard set.
Terms & Eligibility
- Option Clause allows up to 25% quantity variation during order and currency of contract.
- Delivery timelines start from the last date of original delivery order; extended timelines calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
- Bidders must adhere to OEM preloaded software and service commitments, and must meet the ECO/compliance criteria described above.
- Payment terms and penalties are not explicitly stated in the data; bidders should confirm during bid submission.
- GST compliance: GSTR 3B to be uploaded; on-time invoicing and tax documentation required.
Key Specifications
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- Product category: AIO displays and/or laptops with OEM Windows preloads
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- Standards/certifications: RoHS, Energy Star, UL, CE, FCC, TCO for displays
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- OEM commitments: BOM completeness, driver support from OEM site, onsite service matrix for MP
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- Performance/placement: Top 5 IDC ranking certificate for last 1 year in AIO category
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- Logistics: Delivery terms aligned to original delivery order with 25% variation possibility
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- Documentation: GSTR 3B uploaded; OEM letterhead specifications sheet
Terms & Conditions
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Option to increase/decrease quantity by up to 25% during contract
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Delivery extension calculated with a minimum 30 days
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OEM-driven requirements: BOM, Windows preloads, RoHS/IS compliance
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Top IDC ranking certification and non-blacklist status for the last 5 years
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GSTR 3B to be uploaded; MAF for AIO/Laptop as bid requirement
Important Clauses
Payment Terms
Not explicitly stated; bidders should verify during bid submission and align with contract clauses.
Delivery Schedule
Delivery starts from last date of original delivery order; extension duration = (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not detailed in data; bidders must await contract terms for LDs or penalties.
Bidder Eligibility
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OEM authorization and BOM declaration required
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Top IDC ranking certificate in AIO category within the last 12 months
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Not blacklisted by Govt/Semi Govt/Educational institutions in the last 5 years
Tender Data
Bid Details
Quantity
5
Bid Type
Service
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Delivery Details
Delivery Locations
1
Delivery Cities
Bhopal
Delivery Pincodes
462001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jaswant Singh Thakur | 462001,Old RTO, 1st Floor,Bhopal | Bhopal | Madhya Pradesh | 462001 | 2 | - | - |
Authority Records
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Documents 2
GeM-Bidding-9915088.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Corrigendum Updates
2 Updates Update
Extended Deadline
06-Oct-2026, 11:30 am
Opening Date
07-Oct-2026, 11:30 am
Update
Extended Deadline
01-Oct-2026, 2:30 pm
Opening Date
02-Oct-2026, 2:30 pm
Required Documents
GST registration certificate
PAN card
Experience certificates for similar AIO/Laptop supply
Financial statements (last 2-3 years)
EMD/Security deposit documentation (as applicable)
Technical bid / Technical compliance certificates
OEM authorizations and declarations
Declaration letters: BOM, Drivers support, Onsite service matrix
Certificate of OEM for top IDC ranking (AIO category)
No-blacklisting certificate from Govt/Semi Govt/Educational Institutions (last 5 years)
GSTR 3B filed with bid
Any RoHS/CE/UL/FCC/TCO certificates for displays
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in the GEM tender in bhopal for AIO laptops 2026?
Bidders must submit OEM declarations, BOM, BOM compliance letters, and drive support declarations along with GSTR 3B. Provide RoHS/UL/CE/FCC/TCO certificates for displays, and show top IDC ranking certificate for AIO category. Ensure OEM authorization and onsite service matrix for MP.
What documents are required for bhopal AIO procurement bid 2026?
Required documents include GST registration, PAN, last 2-3 years financial statements, experience certificates for similar supply, OEM authorization letters, BOM declaration, Windows preloads confirmation, and GSTR 3B; ensure RoHS/UL/CE/FCC/TCO certificates are attached.
What are the critical technical specifications for AIO display tender bhopal?
Key specs include OEM-confirmed BOM, Windows OS preload, RoHS, Energy Star, UL, CE, FCC, and TCO display certifications, and top IDC ranking certificate; ensure documentation on on-site service matrix for MP and driver support from OEM site.
When is the delivery period for the bhopal AIO tender 2026?
Delivery periods start from the last date of the original delivery order; if quantity increases by up to 25%, extended delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is required for OEMs regarding Windows preloads in this bid?
Bidders must provide OEM confirmation for preloaded Windows operating system, along with a confirmed BOM and driver support from the OEM website; this ensures compatibility and post-sale service coverage in MP.
What compliance certificates must be provided for AIO displays bhopal tender?
Certifications required include RoHS, Energy Star, UL, CE, FCC, and TCO for the display components of AIOs; provide certificates on OEM letterhead and ensure model-level compliance documentation.
What eligibility criteria relate to OEM ranking for this bhopal bid?
OEM must be in the top 5 IDC ranking for the last 1 year in the AIO category; submit a certificate proving this ranking along with official OEM authorization and blacklist status disclosure.