Urban Development & Environment Department High Mast Lighting Tower with LED Flood Lighting System Tender 2026 – Q3, Branded Make, 25% Quantity Variations
Bid Publish Date
24-Oct-2026, 10:17 am
Bid End Date
03-Nov-2026, 12:00 pm
EMD
₹30,000
Location
Progress
Key Highlights
- • Brand/OEM requirement: branded make product with OEM support
- • Technical certifications/standards: ISI/ISO not specified; must meet buyer quality expectations
- • Special clauses: 25% quantity variation during and after contract; minimum 30 days extension
- • Eligibility criteria: experience with department; site visit; GEM profile; non-blacklisting
- • Warranty/AMC: not specified in data; ensure service center at consignee location
- • Penalties: not specified; escalation matrix for service support required
- • Delivery: delivery period linked to last DO date; extension rules apply
- • Delivery location: consignee location must host service center
Tender Overview
The Urban Development And Environment Department invites offers for a High Mast Lighting Tower for large area with LED Flood Lighting System (Q3). The procurement requires a branded make product, with an EMD of ₹30,000. Bidders must provide a GEM profile, non-blacklisting cert, and demonstrate prior experience with the department. A mandatory site visit is required, and the vendor must maintain a service center at the consignee location and a dedicated support line. An option clause allows up to 25% quantity variation at contracted rates, with delivery timelines calculated from the last original delivery order date, minimum 30 days extension, and potential extension during the currency of contract.
Technical Specifications & Requirements
Key terms and available details include:
- Category: High Mast Lighting Tower with LED Flood Lighting System (Q3)
- EMD: ₹30,000; payment terms to be specified in contract
- Quality & Branding: branded make product; OEM support and authorized service center requirements
- Service & Support: dedicated toll-free number and escalation matrix for service support
- Site Visit: mandatory prior participation; GEM profile submission; non-blacklisting certificate
- Delivery: delivery period linked to original DO date; option clause permits quantity adjustments up to 25%
- Other ATC: hardware must meet buyer’s quality expectations and be accompanied by relevant documentation
Terms, Conditions & Eligibility
- Delivery terms: extended delivery time may be calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days; option clause may extend up to original delivery period
- Eligibility: bidders must have prior experience with the department and provide a service center location at consignee
- Documentation: submit GEM profile, non-blacklisting certificate, and branding proof; site visit confirmation
- Acceptance: emphasize supply of good quality product against given terms; state bid inviting authority; required after-site assessment
Key Specifications
-
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
-
EMD amount: ₹30,000
-
Branded make product with OEM service center at consignee location
-
Dedicated toll-free service support and escalation matrix
-
Site visit mandatory prior bid participation
-
25% quantity variation right during contract
-
Delivery period linked to last original DO date; minimum 30 days extension
Terms & Conditions
-
Delivery period adjustments with 25% quantity variation
-
Mandatory site visit and GEM profile submission
-
Branded product with OEM service center at consignee location
Important Clauses
Payment Terms
EMD ₹30,000; terms to be defined in contract; delivery linked to DO date
Delivery Schedule
Delivery period starts from last date of original delivery order; minimum 30 days extension; option to extend during currency
Penalties/Liquidated Damages
Not specified in available data; ensure escalation matrix for service support
Bidder Eligibility
-
Experience in supplying branded security or lighting equipment to government departments
-
GEM profile submission and non-blacklisting certificate
-
Site visit completed and OEM/service center availability at consignee location
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Rajgarh
Delivery Pincodes
465689
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shreeram Nagar | 465689,nagar parishad chhapiheda | Rajgarh | Madhya Pradesh | 465689 | 2 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-10075762.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
Experience certificates demonstrating prior work with department
Financial statements or turnover proof
EMD submission documents showing ₹30,000
Technical bid documents and branding proof
OEM authorization or Branded product proof
Non-blacklisting certificate
GEM profile submission
Site visit confirmation documents
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in the urban development tender for high mast lighting?
Bidders must submit a GEM profile, provide a non-blacklisting certificate, and demonstrate prior experience with the department. Ensure branded make product, dedicated service center at consignee location, and readiness to participate after a mandatory site visit. Include EMD of ₹30,000 and branding proof with submission.
What documents are required for the high mast lighting tender submission?
Required documents include GST certificate, PAN, experience certificates with department, financial statements, EMD submission of ₹30,000, technical bid, OEM authorization or branding proof, non-blacklisting certificate, and GEM profile. Site visit confirmation may also be necessary.
What are the delivery terms for the high mast lighting contract?
Delivery is calculated from the last date of the original delivery order. The contract allows up to 25% quantity variation and may extend delivery time with a minimum extension of 30 days, potentially increasing to the original delivery period during the option clause.
What is the required EMD for this procurement and how to pay?
The EMD is ₹30,000. Submit proof of payment along with the bid as per tender terms; ensure the EMD is credited to the designated bid security account or via online submission per government portal guidelines.
What branding and service support are mandated for this tender?
Bidders must supply a branded make product with an OEM service center at the consignee location and provide a dedicated toll-free support line plus an escalation matrix for service issues.
What site visit requirements are specified for bidders?
A mandatory site visit is required before participating. Submit proof of site inspection, GAM/GEM profile, and confirm capability to provide branded equipment and ongoing service at the consignee site.
What key terms govern quantity adjustments during contract execution?
The purchaser may increase/decrease quantities up to 25% of bid/contract quantity. Extensions are calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days.
Who is the target organization and location for this tender?
Procurement is by the Urban Development And Environment Department, with no explicit location listed in the data. Bidders should confirm the consignee location during site visit and ensure compliance with department-specific procurement norms.