National Commission for Protection of Child Rights Scanning and Digitisation Services Tender New Delhi 2026 Version 2 A4 & Legal
Progress
Quantity
800000
Bid Type
Single Packet Bid
Categories
2
Tender Overview
The National Commission for Protection of Child Rights (NCPCR) in New Delhi, Delhi 110001, seeks Scanning and Digitisation Services (Version 2) for A4 and legal documents. The tender environment highlights a flexible contract approach with a 50% variance clause for quantity or duration at issuance and after award, applicable to lumpsum-based service contracts with consent. No BOQ items are currently listed, and the opportunity is centered on digital conversion and archival of paper records managed by NCPCR. This procurement focuses on document digitisation workflow, file handling, and archive readiness within a government agency context.
Technical Specifications & Requirements
- Service category: Scanning and digitisation of documents (Version 2) for A4 and legal sizes
- BOQ: Not available; Total items: 0
- Key procurement term: 50% increase/decrease in contract quantity or duration at contract issue and post-award, with bidder consent for scope changes in lumpsum-based contracts
- Location & client: New Delhi, National Commission for Protection of Child Rights (NCPCR)
- No explicit technical standards or performance metrics published; data handling, indexing, and secure digitisation workflows are implied by the service nature
- No stated estimated value or EMD in the available data
Terms, Conditions & Eligibility
- Quantity/duration variation: up to 50% at issuance and post-award
- EMD/financial requirements: Not disclosed in the provided terms
- Documentation: General tender submission may require standard bid documents; OEM authorisation and technical compliance may apply in typical government scans
- Delivery expectations: Not defined; project scope relates to digitisation workflow for government archives
- Penalty/warranty details: Not specified in the available information
- Important note: Specific eligibility criteria, delivery timelines, and payment terms are not published in the provided data
Key Specifications
-
- Product/Service: Scanning and Digitisation Services (Version 2) for A4 and legal documents
-
- BOQ Items: Not available; Total Items: 0
-
- Location: New Delhi, Delhi
-
- Estimated Value / EMD: Not disclosed in tender data
-
- Standards/Compliance: Not specified in available data; expect standard government archival practices
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- Delivery/Output: Digital archives and searchable scans (implied by service type)
Terms & Conditions
-
Quantity/duration flexibility up to 50% at issue and post-award
-
EMD and exact financial terms are not disclosed in the published data
-
No BOQ items listed; scope appears as a digital scanning and archival service
Important Clauses
Payment Terms
No explicit payment terms provided in the current data; standard government procurement terms may apply.
Delivery Schedule
Delivery timelines are not specified; project scope relates to scanning and digitisation workflow for archival records.
Penalties/Liquidated Damages
No LD or penalty clauses published in the provided information.
Bidder Eligibility
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Experience in government digitisation projects or similar archival scanning
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Financial capability to support scanning and digital storage requirements
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Ability to comply with standard bid documentation and confidentiality norms
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanning and Digitisation Service (Version 2) - 300; A4 and legal
Delivery Details
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajesh | 110001,NCPCR,5th Floor,Chanderlok Building,36- Janpath | New Delhi | Delhi | 110001 | 800000 | - | - |
Authority Records
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Documents 3
GeM-Bidding-9695120.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar Scanning and Digitisation projects
Financial Statements (last 1-3 years)
EMD/Security Deposit submission proof (if required by final tender)
Technical Bid documents demonstrating digitisation capabilities
OEM authorisations or subcontractor approvals (if applicable)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for NCPCR scanning tender in New Delhi 2026?
Bidders should prepare standard bid documents, demonstrate prior scanning/archival digitisation experience, provide GST, PAN, and financial statements, and submit any OEM authorisations. The tender notes a 50% quantity/duration variation, so include flexible staffing and delivery plans to accommodate scope changes.
What documents are required to participate in the New Delhi digitisation tender?
Required submissions typically include GST registration, PAN, experience certificates for similar projects, financial statements, EMD proof, technical bid detailing digitisation capabilities, and OEM authorisations or affiliations if applicable. Ensure confidentiality and data handling compliance evidence is provided.
What are the technical expectations for A4 and legal document scanning?
Expect high-resolution scanning with indexed metadata, secure digital storage, and searchable PDF outputs. While no standards are published, bidders should propose archival-grade image quality, metadata tagging, and compliance with government data handling norms for sensitive records.
When is the delivery window for the scanning and digitisation services tender?
The current data does not publish explicit delivery timelines. Respond with a phased delivery plan covering initial pilot scans, full archival digitisation, and handover of digital assets, while accommodating a potential 50% scope adjustment as per the tender clause.
What are the EMD requirements for the New Delhi NCPCR tender?
EMD details are not disclosed in the available information. Bidder preparations should be ready to furnish an EMD in the standard government form (demand draft or online payment) as per final tender instructions and project risk coverage.
Which eligibility criteria ensure qualification for the NCPCR digitisation bid?
Applicants should demonstrate prior digitisation/archival experience, financial stability, GST/PAN compliance, and the ability to provide OEM authorisations if requested. Abide by confidentiality and data protection norms typical to government archive projects.
What standards or certifications are expected for scanning services in Delhi?
No specific standards are published in the data. Propose ISI/ISO-aligned data handling, image accuracy, and audit trails, with clear documentation on data security, access control, and long-term digital preservation practices for government records.
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Documents 3
GeM-Bidding-9695120.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS