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East Coast Railway Electronic Total Station Tender Sambalpur Odisha 2025 IS 550/ISO 9001 Compliant

Bid Publish Date

01-Nov-2025, 2:02 pm

Bid End Date

15-Nov-2025, 2:00 pm

Value

₹6,34,840

Location

SAMBALPUR , ODISHA

Progress

Issue01-Nov-2025, 2:02 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Single Packet Bid

Categories 9

MEASURING EQUIPMENT THEODOLITES MEASURING INSTRUMENT TOTAL STATION MEASURING AND LAYOUT TOOL VIEWING AND OBSERVING INSTRUMENTS SURVEY EQUIPMENT OPTICAL INSTRUMENTS LAND SURVEYING INSTRUMENTS

Tender Overview

East Coast Railway, a division of Indian Railways, invites bids for the supply of an electronic total station in SAMBALPUR, ODISHA. Estimated value around ₹634,840. Scope is Supply of Goods with no BOQ items listed. The tender allows a 25% quantity variation during and after award, with delivery timing calculated from the original delivery period. Pre-dispatch QA inspection may be conducted by RITES; post-receipt inspection at the consignee site is also possible. Bidders must meet mandatory documentation and the ATC terms. Unique eligibility requires prior compliant supply to government bodies of at least 20% of bid quantity in the last 3 financial years.

Technical Specifications & Requirements

  • Item: Electronic Total Station (Category: Q3) as per bid documents.
  • Inspection: Pre-dispatch by RITES (if clause selected); Post-receipt at consignee.
  • Scope: Only supply of goods; installation/commissioning optional per elsewhere.
  • Quantity Annex: 25% variation allowed; delivery period adjusts pro-rata with minimum 30 days if extended.
  • Eligibility: Must have executed a single order equal to at least 20% of bid quantity for similar products to a central/state govt/PSU/Public listed co in the last 3 financial years.
  • Documentation: Upload of required certificates and past performance docs; non-compliance leads to rejection.

Terms & Eligibility

  • EMD: Not specified in available data; ensure readiness per tender doc.
  • Delivery: Delivery period linked to original order; extended time calculated via (increased quantity/original quantity) × original delivery period, min 30 days.
  • Payment: Terms not specified in available data; follow ATC terms in bid document.
  • Inspection: RITES pre-dispatch or consignee post-receipt depending on ATC.
  • Documents: GST, PAN, experience & financials, technical bid, OEM authorizations, past performance evidence; all certificates must be uploaded.
  • Penalty/Conditions: Non-compliance with technical specs will lead to rejection; option clause retained by purchaser.

Key Specifications

  • Product: Electronic Total Station (Q3 category)

  • Estimated value: ₹634,840

  • Inspection: Pre-dispatch by RITES (if ATC requires), Post-receipt by consignee

  • Delivery: Option to increase quantity up to 25% at contracted rates; delivery period adjusted accordingly with minimum 30 days

  • Eligibility: Single order equal to at least 20% of bid quantity in last 3 financial years to govt/PSU/public listed company

  • Documentation: Mandatory upload of certificates and past performance documents; non-compliance leads to rejection

Terms & Conditions

  • Option Clause allows 25% quantity variation during/after order

  • Eligibility requires 20% of bid quantity in prior three years to govt/PSU/public company

  • RITES may conduct pre-dispatch inspection; post-receipt inspection by consignee

  • Only supply of goods; installation not explicitly required

  • Mandatory document upload; non-compliance leads to rejection

Important Clauses

Payment Terms

Payment terms not explicitly stated in available data; follow ATC and bid document for exact terms

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time computed as (increase/original) × original period, min 30 days

Penalties/Liquidated Damages

Non-compliance with technical specifications leads to rejection; no explicit LD details in provided data

Bidder Eligibility

  • Executed single order equal to at least 20% of bid quantity for similar products in last 3 financial years

  • Supply/installation experience to government bodies (Central/State) or PSUs

  • Past performance certificates (Receipts/CRAC/CRN/Completion Reports) to support quantity delivered

Documents 2

GeM-Bidding-8466577.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply (government/PSU projects)

4

Financial statements for last 3 financial years

5

EMD document (as applicable per tender)

6

Technical bid documents showing compliance with IS/standards

7

OEM authorization / authorized dealer certificate

8

Past performance receipts or completion reports

9

Any required BIS/IS certifications for electronic total stations

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for electronic total station tender in Sambalpur Odisha

Bidders must submit GST, PAN, and financial statements along with technical bids, plus OEM authorizations. The eligibility requires 20% of bid quantity as prior govt/PSU supply. Ensure RITES pre-dispatch or consignee post-inspection preferences are respected; delivery terms follow the original order with 25% quantity variation allowed.

What documents are required for total station procurement in Odisha

Submit GST certificate, PAN, last 3 years' financials, experience certificates for similar govt/PSU orders, technical compliance documents, OEM authorization, and past performance receipts. Ensure all certificates are uploaded as per ATC to avoid rejection.

What are the inspection arrangements for East Coast Railway total station bid

Inspection may be conducted by RITES pre-dispatch if selected, and post-receipt inspection by the consignee at delivery site. Ensure readiness to arrange pre-dispatch inspection and accommodate any required documentation or testing per bid terms.

When is delivery expected for the total station supply

Delivery period is calculated from the last date of the original delivery order. If quantity increases, extended time = (increased quantity/original quantity) × original period, with a minimum of 30 days. The purchaser may extend within the original delivery window.

What is the eligibility criterion for similar work in this tender

Bidder must have executed a single order for at least 20% of the bid quantity for similar total station category products to a central/government body, PSU, or public-listed company in the last three financial years, with supporting completion reports.

What standards or certifications are required for total station bidding

Compliance with technical standards specified in the bid (IS/ISO where applicable), with mandatory certificates uploaded. Specific BIS/ISI or ISO certifications should be provided if requested in ATC; ensure supplier is able to demonstrate ISO/quality controls and product certification.

What are the payment terms for East Coast Railway procurement

Payment terms are defined in the bid document/ATC; while not explicitly stated here, bidders should expect standard govt terms, potentially including advance or milestone payments. Verify exact terms in the ATC and ensure compliance with invoicing after delivery and acceptance.

What is the bidder’s scope regarding installation with total station

The scope states 'Only supply of Goods' in the bid, with installation/commissioning described as not explicit in this excerpt. Confirm installation requirements during bid clarification and include any optional commissioning services in the price bid if permitted.