Sindhudurg Zilla Parishad Desktop Computers A4/MFP Line-Interactive UPS Tender Maharashtra 2026
Bid Publish Date
07-Sep-2026, 6:39 pm
Bid End Date
22-Sep-2026, 5:00 pm
EMD
₹2,00,000
Location
Progress
Key Highlights
- • Specific EMD amount and its payable method (₹2,00,000) for bidder participation
- • OEM turnover criteria and required Manufacturer Authorization when using distributors
- • Delivery option clause enabling 25% quantity variation at contracted rates
- • Mandatory Data Sheet upload for technical verification and parameter alignment
- • Non-return of HDD policy under the buyer's security policy; impact on warranty/replacement
- • Turnover criteria for both bidder and OEM; three-year average turnover evidence accepted
Tender Overview
Sindhudurg Zilla Parishad (Maharashtra) invites bids for procurement of entry and mid-level desktop computers, A4 and Legal Size Multifunction Printers (MFP), and Line Interactive UPS with AVR. The project uses a variable quantity clause allowing up to 25% additional quantity at contracted rates, with delivery timelines recalculated from the original last delivery date. An EMD of ₹2,00,000 is required. Bidders must upload a Data Sheet for verification and ensure alignment with product specifications; non-compliance may lead to rejection. OEM authorization must accompany bids when bidding through distributors. The tender emphasizes turnover criteria for both bidder and OEM, and restricts HDD returns per security policy. The absence of BOQ items suggests a consolidated procurement scope.
Technical Specifications & Requirements
- Product categories: Entry and Mid-Level Desktop Computers, A4 / Legal Size Multifunction Printers (MFP), Line Interactive UPS with AVR (V2)
- EMD: ₹2,00,000 required with bid; data sheet to be uploaded for verification
- Data Sheet: Mandatory upload to match product parameters; mismatches may cause rejection
- OEM Authorization: Required when bids are submitted by authorized distributors/service providers; furnish OEM/Original Service Provider details
- Turnover criteria: Both bidder and OEM must meet minimum average annual turnover as specified in the bid document; audited balances or CA certificates accepted
- Delivery terms: Option clause allows up to 25% quantity variation; delivery period adjusted from original last delivery date; minimum extension calculation applies
Terms, Conditions & Eligibility
- EMD: ₹2,00,000 (as required in bid terms)
- Data Sheet verification: Upload with bid; alignment with offered product parameters is mandatory
- Non-return of HDD: Faulty disks not returned under warranty replacement per security policy
- Authorization: Manufacturer authorization required for OEMs when submitting via distributors
- Turnover criteria: Minimum average annual turnover for bidder and OEM over last 3 years as per bid document; CA/certified statements accepted
- General qualification: Ensure compliance with data sheet, vendor eligibility and security policy provisions
Key Specifications
-
- Product category: Entry and Mid-Level Desktop Computers
-
- Product category: A4 and Legal Size Multifunction Printers (MFP)
-
- Product category: Line Interactive UPS with AVR (V2)
-
- EMD: ₹2,00,000
-
- Data Sheet: mandatory upload for parameter verification
-
- OEM authorization: required for distributor bids
-
- Turnover: minimum average annual turnover for bidder and OEM over last 3 years
Terms & Conditions
-
EMD of ₹2,00,000 required with bid submission
-
Data Sheet must be uploaded and align with offered products
-
25% quantity variation allowed at contracted rates
-
OEM authorization required when bids are submitted via distributors
-
Non-return of HDD as per security policy
Important Clauses
Payment Terms
Not specified in the available data; bidders should verify payment terms in bid document and terms sheet
Delivery Schedule
Delivery period calculated from the last date of original delivery order; extension rules apply when option clause is exercised
Penalties/Liquidated Damages
Not specified in provided data; bidders should consult the official terms for LD provisions
Bidder Eligibility
-
Minimum 3 years of operation or equivalent turnover history as per turnover criteria
-
Audited financial statements or CA/Cost Accountant turnover certificates for last 3 years
-
Manufacturer Authorization required for distributors/service providers
Tender Data
Bid Details
Quantity
405
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
100
OEM Avg. Turnover
400
Past Performance
80 %
Warranty Period
7 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sindhudurg
Delivery Pincodes
416812
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Madan Mohan Bhise | 416812,Zilla Parishad Sindhudurg, Cafo Office,2nd floor, Administration Building,Sindhunagari-Oros. | Sindhudurg | Maharashtra | 416812 | 135 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9858384.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Corrigendum Updates
1 Update Update
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
Data Sheet of offered products (to be uploaded with bid)
OEM authorization/Authorization certificate for distributors or service providers
Experience certificates for similar procurement (if available)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for desktop computers and MFP tender in Sindhudurg Maharashtra 2026?
Bidders must submit an EMD of ₹2,00,000 and upload the Data Sheet for offered desktop computers and MFPs. Ensure OEM authorization if bidding through distributors, and provide three years of turnover data or CA-certified turnover. Follow the option clause delivering up to 25% additional quantity and align with security policy regarding HDDs.
What documents are required for the Sindhudurg procurement of desktops and UPS?
Required documents include GST certificate, PAN, three-year turnover proofs (audited or CA certificate), Data Sheet of offered products, OEM authorization, and any prior experience certificates. Ensure data sheet matches the offered product specifications to avoid rejection.
What is the EMD amount and payment terms for Maharashtra 2026 tender?
EMD is ₹2,00,000 to participate. Specific payment terms are not detailed in the data; bidders should confirm terms in the bid documents. Ensure readiness to provide EMD as per online payment or demand draft as applicable.
What are the technical specifications for the MFP and UPS in this tender?
No explicit device-level specifications are provided; bidders must rely on Data Sheet alignment and OEM authorization. The scope includes A4/Legal size MFP and Line Interactive UPS with AVR; ensure the offered products satisfy the stated category definitions and security policy requirements.
What is the delivery extension rule for quantity changes in this tender?
The purchaser may increase or decrease quantity up to 25% at contract, with delivery time extended by (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days, or as extended by the original terms. Delivery begins from the last date of the original order.
How is bidder turnover evaluated for this Sindhudurg tender?
Bidder turnover must meet the minimum average annual turnover over the last three years ending 31st March. Submissions can include audited balance sheets or CA/Cost Accountant certificates. If the company is under 3 years old, turnover is calculated on completed years since incorporation.
What is required for OEM authorization in this procurement?
Distributors must provide Manufacturer Authorization detailing name, designation, address, email, and phone number, certifying the offered products are genuine and compliant. The authorization accompanies the bid to validate the OEM relationship and product conformity.
Where can I confirm data sheet verification and HDD policy specifics?
Data Sheet uploads are mandatory and will be cross-checked against actual product specs. The HDD policy states non-return of faulty disks under warranty replacement per security policy; bidders should align with this constraint in their warranty/repair terms.