Rural Development Department Bihar High Mast Lighting Tower with LED Flood Lighting System Tender 2026
Progress
Key Highlights
- • Dedicated/toll-free service support number required
- • Escalation matrix for service support mandatory
- • Option clause allows +/-25% quantity adjustment at contract rates
- • Functional Service Centre must exist in each consignee state or be established within 30 days
- • Bidder must provide an undertaking if in liquidation or bankruptcy
- • No explicit technical performance specs; emphasis on serviceability, warranty terms, and scalability
Tender Overview
The Rural Development Department of Bihar invites bids for a High Mast Lighting Tower system with LED Flood Lighting designed for large-area illumination in Samastipur, Bihar. The procurement scope references a configurable quantity under an option clause allowing +/-25% adjustments at contracted rates. Bidders must satisfy service-center presence requirements within the state, including post-award establishment within 30 days if not existing. The ATC terms mandate a dedicated toll-free service line and an escalation matrix, ensuring robust after-sales support across the state. The opportunity emphasizes field service readiness and responsive maintenance infrastructure.
Technical Specifications & Requirements
- Product: High Mast Lighting Tower with LED Flood Lighting System for large outdoor areas
- Requirements extracted from terms: functional service centers in the state of each consignee location (30 days to establish if absent); dedicated toll-free service number; escalation matrix for service support; option to increase quantity up to 25% during contract; delivery timeline calculated as (increase in quantity / original quantity) × original delivery period with minimum 30 days; bidders must not be under liquidation or bankruptcy; delivery/delivery terms to be confirmed with award.
- No explicit performance specs provided; emphasis on serviceability, warranty provisioning, and scalable quantity handling.
Terms, Conditions & Eligibility
- Right to modify quantity by up to 25% during and after award; delivery period scales with quantity changes; minimum 30 days extension rule.
- Bidder not in liquidation or bankruptcy; submission of undertaking to this effect.
- Functional Service Centre in each consignee state or establishment within 30 days of award; evidence required before payment release.
- Dedicated toll-free service number and escalation matrix required; ATC documents to be viewed by bidders.
- No BOQ items listed; no listed start/end dates; procurement appears focused on serviceability and scalable supply.
Key Specifications
-
- Product/service: High Mast Lighting Tower with LED Flood Lighting System for large outdoor areas
-
- Key capabilities: scalable quantity handling (up to 25% variation), service-center coverage in state, dedicated toll-free support
-
- Compliance notes: evidence of functional service centers; escalation matrix; ATC viewable by bidders
Terms & Conditions
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Option to increase quantity by 25% during or after contract with proportional delivery extension
-
Must have a functional Service Centre in each consignee state or establish within 30 days
-
Dedicated toll-free service line and escalation matrix required for service support
Important Clauses
Payment Terms
Payment release contingent on evidence of functional service center and service support readiness; details not specified in tender text
Delivery Schedule
Delivery period scales with quantity changes; minimum 30 days extension; base period defined by original delivery order date
Penalties/Liquidated Damages
Not explicitly stated in tender; escalation and ATC documents may define penalties or LDs
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Demonstrated capability to supply high mast lighting towers with LED systems
-
Presence of or ability to establish State-based service centers within 30 days of award
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848117
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Navin Kumar Thakur | 848117,gram panchayat raj shripurgahar west | Samastipur | Bihar | 848117 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9866188.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar high-mmast lighting or LED lighting projects
Financial statements (audited, if available)
EMD documentation (as applicable by buyer terms)
Technical bid documents and compliance certificates
OEM authorization or sole distributor certificate
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the high mast lighting tender in Samastipur Bihar 2026
Bidders should submit a complete bid with company credentials, GST and PAN, financials, and experience certificates for similar LED lighting projects. Ensure a dedicated service center in Bihar or a plan to establish within 30 days of award, plus an OEM authorization if required. Include documentation for EMD as applicable.
What documents are required for the Bihar lighting tender submission
Required documents include GST certificate, PAN card, audited financial statements, experience certificates for similar projects, OEM authorizations, and technical bid documents. Ensure proof of service capability in Bihar, and an undertaking if the bidder is under any financial distress as per ATC terms.
What are the service center requirements for this Bihar procurement
Bidders must have a functional service center in the state of each consignee location or establish one within 30 days of award. Payment release is contingent on documentary evidence of establishing the center. A dedicated toll-free number and escalation matrix are mandatory for after-sales support.
What are the quantity adjustment terms for this tender in Bihar
The purchaser reserves the right to increase or decrease the quantity up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery calculations follow (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days extension.
What is required to prove financial stability for this bid in Bihar
Bidders must upload an undertaking confirming they are not in liquidation or bankruptcy. Financial stability evidence should be provided via financial statements and any available creditworthiness documentation as part of the bid package.
How will service support be structured for this Bihar LED project
A dedicated toll-free support line and an Escalation Matrix must be provided by the bidder/OEM. Service centers must be functional in Bihar, with evidence submitted prior to payment release; ATC terms define the exact support process.
When is delivery and installation expected for the Bihar high mast project
Delivery timeline depends on the original delivery order and any quantity changes. The minimum extension for any increased quantity is 30 days beyond the original delivery period; exact dates will be specified in the award and delivery order.