Indian Army Repair & Maintenance Tender Department of Military Affairs 2026 - 2 HP Motors, Electric Tools, 25% Scope Variance
Bid Publish Date
02-Sep-2026, 10:40 am
Bid End Date
07-Sep-2026, 9:00 am
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not specified in data; verify during ATC
- • Technical standards/certifications: Not specified; confirm IS/ISO as applicable in ATC
- • Special clauses: 25% quantity/contract duration variation at contract issue, up to 25% for lumpsum service contracts
- • Eligibility: must have an active office of service provider in the consignee state and a dedicated toll-free support line
- • Warranty/AMC: Not specified; bidders should obtain exact terms from ATC
- • Penalties/Performance: LD or penalties not detailed in provided terms; check ATC for specifics
- • Delivery/Installation: Repair and maintenance focus for electric tools; no explicit delivery schedule provided
- • Key requirements: past project experience proof via contract copies, client certificates, or third-party notes
Tender Overview
The Indian Army, Department Of Military Affairs, seeks repair and maintenance services for electric tools including 2 HP motors on bush cutters, an Electric Hand Held Brush Cutter, and an Electric Hedge Trimmer. The procurement covers repair and related servicing with an emphasis on capability to handle multiple handheld electric cutting devices. A 25% variation in contract quantity or duration is allowed at the time of contract issuance and subsequently, with a cap of 25% for scope expansion in lumpsum service contracts. Bidders must demonstrate financial stability and avoid liquidations, while maintaining a dedicated service presence in the consignee’s state and offering toll-free support. The tender requires past project experience via contract copies, client certificates, or equivalent documentation. This opportunity requires a robust service footprint and verifiable field experience to ensure prompt maintenance support.
Technical Specifications & Requirements
- Product/Service focus: repair and maintenance of electric tools (2 HP motors on bush cutters, electric hand held brush cutter, electric hedge trimmer)
- Scope indicators: repair and servicing capability; no BOQ line items published
- Eligibility signals: 25% quantity/contract duration variance; lumpsum scope adjustments up to 25%
- Organization requirements: office of service provider located in the state of the consignee; dedicated toll-free service support
- Documentation cues: proof of past experience via contract copies, client execution certificates, or third-party notes; maintain a valid service footprint
- Quality cues: not explicitly specified, but emphasis on credible service support and timely maintenance
- Value signals: estimated value and EMD not disclosed in provided data; bidder must prepare for standard government bid accounting
- Compliance cues: adherence to buyer-added terms; submit in-state presence evidence and service credentials
Terms, Conditions & Eligibility
- EMD/financials: bidder must demonstrate financial standing and not be under liquidation or bankruptcy
- Experience: provide past project experience through contracts with invoices or client certificates; multiple formats accepted
- Delivery/Support: dedicated service office in consignee state; toll-free support line required
- Quantity/scope: option to increase contract quantity or duration by up to 25%; changes may be issued with contract
- Documentation: include GST, PAN, experience certificates, financial statements, and service-related certifications
- Warranty/penalties: not detailed in available terms; bidders should seek ATC for specifics
- ATC/adherence: comply with Buyer Added Bid Specific ATC terms for service and installation scope
Key Specifications
-
Repair and maintenance scope for electric tools: 2 HP motors on bush cutters, Electric Hand Held Brush Cutter, Electric Hedge Trimmer
-
No published BOQ items; focus on service capability and past project evidence
-
No explicit technical performance metrics; require service capability and timely maintenance
-
No explicit brand/OEM requirement; verify during ATC and addenda
-
Mandatory service presence in consignee state with dedicated toll-free support
Terms & Conditions
-
25% quantity/contract duration variation allowed at contract issue
-
Office of service provider must be located in the consignee state
-
Dedicated toll-free service support required from bidder/OEM
Important Clauses
Payment Terms
Not explicitly provided in data; to be clarified in ATC; bidders should prepare standard government payment terms
Delivery Schedule
No concrete delivery timeline published; ATC to specify repair/maintenance response expectations
Penalties/Liquidated Damages
Not detailed; ATC to define LD structure and penalties for delays or non-performance
Bidder Eligibility
-
Not under liquidation or bankruptcy; no court receivership
-
Evidence of past repair/maintenance experience for similar tools
-
In-state service office and toll-free support capability
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - 04 x Repair of 2 HP motors mounted on electric operated bush cutter, 01 x Repair of Electric Hand Held Brush Cutter, 01 x Repair of Electric Hedge Trimmer, 01 x Servicin..
Pre-Bid & Qualification
Pre-Bid Date
04-09-2026 09:00:00
Pre-Bid Venue
Procurement Cell, RVC Centre and College, Meerut Cantt
Delivery Details
Delivery Locations
1
Delivery Cities
MEERUT
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | MEERUT | MEERUT | - | - | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 0 |
Authority Records
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Documents 6
GeM-Bidding-9834342.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
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Required Documents
GST certificate
Permanent Account Number (PAN) card
Experience certificates or proof of past projects (contract copies with invoices, client execution certificates, Third Party Inspection notes)
Financial statements demonstrating financial standing
Any OEM authorizations or service-provider confirmations
Proof of in-state service presence (office in consignee state)
Documentation demonstrating dedicated toll-free service support
Frequently Asked Questions
How to bid for Indian Army repair tender in 2026
Bidders must demonstrate financial stability, provide past project experience through contracts or client certificates, and establish a service office in the consignee state with a dedicated toll-free support line. Prepare GST, PAN, invoices, and OEM authorizations; comply with 25% scope variation terms.
What documents are required for Indian Army repair tender
Submit GST certificate, PAN card, experience proofs (contracts with invoices or client certificates), financial statements, proof of in-state service presence, and dedicated toll-free service contact information. Include OEM authorizations if applicable and ATC-compliant technical bids.
What is the 25% variation clause for this tender
The buyer may increase or decrease contract quantity or duration up to 25% at contract issue. For lumpsum service contracts, scope and value can be increased by up to 25% with service provider consent; adjustments are binding once issued.
What are the equipment repair items covered by this tender
Repairs cover 2 HP motors mounted on electric bush cutters, one Electric Hand Held Brush Cutter, and one Electric Hedge Trimmer. The scope focuses on maintenance and servicing rather than new equipment supply.
Where must the service office be located for eligibility
The service office must be located in the state of the consignee. Documentary evidence of in-state presence is required, ensuring prompt on-site support and local service capability.
What is the role of past project experience in eligibility
Bid evaluation accepts either a contract copy with invoices and bidder self-certification, a client execution certificate, or third-party notes. This evidence demonstrates prior repair/maintenance capabilities for comparable tools.
Are there specific certification requirements for this bid
Specific certifications are not detailed in the provided data. Vendors should await ATC for required technical standards, certifications, or OEM authorizations, and prepare to demonstrate compliance with any IS/ISO requirements mentioned in the ATC.
What payment terms are expected for this maintenance contract
Payment terms are not explicitly stated in the available data. Responders should review the ATC for exact terms, including any advance, milestone, or post-delivery payment conditions and timelines.