Airports Authority Of India Incident Command Management System Fire with ARFF Simulator Tender West Delhi 2026
Bid Publish Date
31-Aug-2026, 5:32 pm
Bid End Date
21-Sep-2026, 6:00 pm
Value
₹1,17,40,849
Location
Progress
Tender Overview
The Airports Authority Of India (AAI), West Delhi (RHG: Rangpuri area) invites bids for an Incident Command Management System Fire with ARFF Simulator. Estimated project value is ₹11,740,849. Location is West Delhi, Delhi 110008 with project scope focused on fire incident command and ARFF simulation capabilities. The tender emphasizes scalable scope via a 25% quantity/duration variation clause at contract finalization, and a lumpsum service approach may allow scope expansion with service-provider consent. No BOQ items are published, and the procurement aims to strengthen airport emergency response via specialized software and simulator components.
- Organization: Airports Authority Of India
- Product/Service: Incident Command Management System Fire with ARFF Simulator
- Location: West Delhi, Delhi 110008
- Estimated Value: ₹11,740,849
- Quantity/Scope Variability: Up to 25% expansion allowed
- Key Differentiator: ARFF simulator integration for incident command workflows; ATC-consulted emergency response capabilities
Technical Specifications & Requirements
- Product/Service: Incident Command Management System for Fire with ARFF Simulator
- Specified Standards/Certifications: None published in tender data
- Delivery/Implementation: No explicit delivery schedule provided
- Scope Notes: No BOQ items listed; no detailed technical specs available
- Financial/Value Context: Estimated value ₹11,740,849 indicates substantive deployment scale
- Eligibility Context: Service contract with potential scope variation up to 25%; lumpsum option may allow scope expansion with provider consent
Terms, Conditions & Eligibility
- 25% Variation Clause: Buyer may increase/decrease contract quantity or duration up to 25% at contract issue and post-issuance
- EMD/Security: Not specified in the tender data
- Delivery/Payment Terms: No explicit deadlines or payment milestones published
- Documentation/Compliance: OEM authorizations and technical compliance documents not enumerated in data; standard government bid docs implied
- BOQ/Items: No published BOQ or itemized list
- Special Clauses: ATC uploaded; potential standard buyer-specified terms apply; verify in final ATC document
Key Specifications
-
Product/service names: Incident Command Management System for Fire with ARFF Simulator
-
Estimated value: ₹11,740,849
-
Location: West Delhi, Delhi 110008
-
Organization: Airports Authority Of India
-
Contract variability: up to 25% quantity/duration
Terms & Conditions
-
25% scope variation allowed at contract issue and post-issuance
-
No specified EMD; confirm in final ATC and bid documents
-
No BOQ items or explicit delivery schedule published
-
ARFF simulator component required; integration with incident command processes
-
Lumpsum-based service flexibility with provider consent
Important Clauses
Payment Terms
Not specified in tender data; final ATC may define milestone-based or lumpsum payment upon delivery
Delivery Schedule
No explicit deadline published; verify in final terms and ATC; potential 25% scope variation may influence delivery timelines
Penalties/Liquidated Damages
Not specified; confirm LD provisions in final contract and ATC
Bidder Eligibility
-
Experience in supplying or deploying incident command software with emergency response components
-
Capability to integrate ARFF simulator functionality within airport safety systems
-
Financial stability evidenced by recent financial statements
Tender Data
Bid Details
Quantity
1
Similar Category
Operation And Maintenance Of Fire Fighting System
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Incident Command Management System Fire with ARFF Simulator
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110037
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ketan Shiva Rawat | 110037,Airports Authority of India Operational Offices New ATS Complex, IGI Airport , New Delhi - 110037 | New Delhi | Delhi | 110037 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 18
GeM-Bidding-9801070.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar incidents management or ARFF simulation projects
Financial statements / turnover evidence for last 3 years
EMD/Security deposit documents (if applicable in final ATC)
Technical bid documentation demonstrating system capabilities
OEM authorization letters (if bidding as an authorized reseller)
Any prior project handover or warranty support commitments
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the incident command system tender in West Delhi 2026?
Bidders should review the ATC and seller terms, ensure eligibility for airport emergency management solutions, prepare technical bid showcasing ARFF simulator integration, and submit GST, PAN, and experience certificates. The tender value is ₹11,740,849, with a 25% variation clause; ensure compliance with final ATC requirements.
What documents are required for Airports Authority Of India procurement in Delhi?
Required documents typically include GST registration, PAN, experience certificates for similar deployments, financial statements for the past three years, OEM authorizations, technical bid, and EMD documents if specified in the final ATC. Prepare duplicates for online submission and physical copies if requested.
What are the technical specifications for ARFF simulator integration in this tender?
The tender lists no published specifications. Bidders must rely on the ATC for ARFF simulator integration details and incident command workflow requirements. Prepare demonstration-ready functionality, interoperability with existing AAI systems, and compliance with any latent IS or safety standards in final documents.
When is the procurement deadline and what is the payment terms for this tender?
Exact bid submission deadlines are not provided in the public data. Payment terms are not specified here; bidders should consult the final ATC. Expect milestone-based payments aligned with delivery or implementation, and a potential 25% variation clause affecting schedule and cost.
What is the EMD amount for this Delhi security equipment tender?
The tender data does not specify an EMD amount. Bidders must verify the final ATC for EMD requirements, including submission mode (online or DD), the exact amount, and any exemptions for government entities or MSMEs.
What eligibility criteria are required for AAI Delhi procurement of fire command software?
Eligibility typically includes prior experience in emergency management software, proof of financial stability, and capability to deploy ARFF-compatible systems. Vendors should demonstrate successful deployments in similar airports and provide OEM authorizations if bidding as a reseller.
What is the scope variation allowed under the buyer’s clause for this tender?
The buyer allows up to a 25% increase or decrease in contract quantity or duration at contract issue and post-issuance. For lumpsum service contracts, the scope and value may expand by up to 25% with the vendor's consent, influencing delivery and pricing.
How can bidders verify ARFF simulator requirements in this AAI tender in Delhi?
Since formal specs are not published, bidders should review the ATC uploaded by the buyer, align with incident command workflows, confirm ARFF simulation capabilities, ensure compatibility with AAI’s safety protocols, and prepare a robust demonstration proposal with integration plans.